Total 13 Administrative / Clerical job vacancies in Sheppard AFB, Texas

As a Lead Administrative Program Specialist at the GS-0301-13 some of your typical work assignments may include:

• Lead the team in identifying, distributing, and balancing workload and tasks among employees in accordance with established workflow, skill level and/or occupational specialization.
• Manage one or a number of operations-wide administrative support programs.
• Analyze and evaluate administrative procedures for the effective use of personnel and materials.
• Serves as the DSCU CATMS manager.
• Develop and communicate DSCU operations division budget requirements to the DSCU budget office and consolidates inputs for review by the DSCU CoS, Provost, and President.
• Provide guidance, assistance, and training to faculty and staff on the application of DSCU policies and procedures and how they apply to DoD, and DSCA policies and procedures for implementation.
• Conduct special projects and studies of internal organizations and management systems or issues that may directly impact senior leader's organizational structures and/or workflow.
• Ensure all DSCU Records Management, to include Share Drive and Share Point, and maintenance of files and records management system(s) are in accordance with DoD regulations.

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

• Performs basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensures adequate stock and operating supplies are maintained.
• Operates computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verifies receipts against invoices.

• Prepares a wide variety of recurring and nonrecurring personal and executive correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Routinely composes non-technical correspondence, such as office procedures, requests for information concerning the organization's programs, letters of acknowledgment, commendation, or notification.
• Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Commander's signature. Receives and screens all publications, regulations, and directives directed to the Commander and brings to the Commander's attention those elements affecting the Commander's area of jurisdiction; specifically indicating procedural changes and furnishing all related materials.
• Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help. Places both local and long-distance calls for Commander or staff personnel.
• Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving staff from outside the immediate office. Independently notes and follows up on commitments made at meetings and conferences by staff members.
• Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.

• Supports flying training operations.
• Compiles and maintains records related to aircrew training and simulator utilization.
• Enters data and/or information into an automated system.
• Receives and directs telephone calls or visitors.

• Performs clerical and administrative work in support of the program.
• Assists in the Youth Center Programs.
• Monitors and manages the reception/front desk area.
• Assist USDA Food Service Monitor or alternate for the Youth Center Program.
• Uses office administrative software to create, format, edit, and print a variety of letters, reports, memos, and presentations.

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Duties include, but may not be limited to the following:

• Performing the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information;
• Scanning documents electronically into computerized databases (i.e., imaging); ensuring the documents are associated to the correct patient record; and confirming record integrity and reviews the image quality;
• Reviewing documents for scanning criteria and ensuring necessary medical/administrative information meeting the criteria is integrated into the appropriate database through personal computer scanning software and hardware;
• Maintaining confidentiality of all electronic records and paper components of the health record; following appropriate procedures when mailing and disposing of health information; ensuring sensitive health records are maintained in an extra-secure manner and available only to requestors in the scope of their official duties;
• Searching and obtaining from files previous correspondence or related subject matter and forwarding the assembled material to the proper official for action;
• Maintaining an up-to-date master file of all administrative circulars, notices and publications and providing complete sets to field offices upon request;
• Utilizing a computer to perform a wide variety of record keeping, correspondence, and tracking operations; performing filing, retrieval, and clerical duties associated with the retention, maintenance, disposition, guardianship, and control of health records in both terminal digit and alphabetic filing systems;
• Performing other related duties as assigned.

• Prepares a wide variety of recurring and some nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff. rerouted to other organizations/offices or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office.
• Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Schedules appointments and meetings without prior approval in accordance with supervisor's policies and priorities, and coordinates with the supervisor as necessary.
• Performs other clerical and administrative work in support of the office/organization. Establishes, updates, and maintains office records of various types that may be needed or will assist in the efficient operation of the office.

• Applies administrative knowledge of all range systems and ground support capabilities to resolve difficult and complex problems by providing advice and direction to the Operations Group during the planning and operation of Range mission support.
• Approves emergency leave, as required. Informs the supervisor of team and individual performance, management issues and problems, and recommends corrective actions.
• Coordinates and deconflicts range system availability with other associated ranges to insure efficient and timely support of flight research projects. Maintain close contact with the Air Force Test Center and advises key management of any issues.
• In the absence of the supervisor, has full authority and responsibility to coordinate, monitor and direct the activities of all administrative support elements during a real-time mission.
• Leads the team in identifying, distributing, and balancing workload among employees; arranging for team member training; monitors and reports on the status and progress of work to supervisor, including individual and team training needs.
• Maintains administrative oversight role in range system development and testing and the transition of newly developed systems into the operational environment. Apply expert knowledge of range operations, systems and policies.
• Overcomes difficult and complex technical, project management, and organizational problems using innovative and original approaches. Participate in project technical briefs, crew briefs, and debriefs to ensure all support requirements are met.
• Responsible for ensuring the organization’s strategic plan, mission, vision and values are communicated and integrated into the team’s strategies, goals, objectives, and work.
• Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Prepares and finalizes various recurring reports, determining and modifying format, content, and frequency requirements.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon detailed knowledge of the organization and it's programs and operations, determines appropriate action.
• Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences. Schedules appointments and meetings, without prior approval, based on personal knowledge of workload and current issues, and coordinates with the supervisor as necessary.
• Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office. Serves as liaison between the supervisor and subordinate units. Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Uses advanced functions to generate tables of contents, import graphs or databases, create glossaries, and align multiple columns.
  

To serve as the Administrative Assistant performing various administrative and clerical duties in support of the 72d Force Support
Squadron, reporting directly to the 72d FSS/FSR Resource Management Flight Chief. Performs office automation duties such as
word processing in support of the administrative and clerical work. The position is located in a multi-layered organization with
subordinate groups which differ from each other in terms of subject matter, function, relationships with other organizations and
administrative requirements. There is a system of formal internal procedures and administrative controls, formal coordination among
subordinate units and a formal progress reporting system which is sufficiently complex to require continuous attention on the part of
the administrative assistant. Prepares a wide variety of recurring and non-recurring correspondence, reports and other documents and
reviews and finalizes correspondence and documents prepared by others, handwritten or electronic drafts. Reviews and processes
incoming and outgoing correspondence, materials, publications, regulations and directives. Receives telephone calls, greets visitors
and ascertains the name of the caller or visitor. Performs other administrative and clerical work in support of the office/organization.
Uses varied and advanced functions of word processing software to create, format, modify, edit and print a variety of letters, reports,
memos and other textural documents. Requisitions office supplies, printing support and related materials and services. Makes travel
arrangements, such as scheduling transportation and making reservations. Uses advanced functions to generate table of contents,
import graphs or databases, create glossaries and align multiple columns. Independently carries out familiar assignments in
accordance with previous instructions, standard procedures for creating documents or entering/retrieving data and established use of
software packages. Receives and transmits electronic mail. Gathers monitors and maintains data to complete reports. Responds to
inquiries and assists others. Actively participates in the organization substantive programs. Receives requests for information,
responsible for the accuracy of staff summary sheets, advises when the information can be furnished and provides it personally from
files and records or follows up with staff to see it is provided. Performs other related duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12597861

1. Observes, documents, and evaluates carrier and contractor performance. Inspects contractor's performance at owner's residence and at warehouse during packing, crating, loading, shipping, unloading, uncrating and unpacking.
2. Counsels members regarding policies and procedures for the proper preparation of personal property for shipment and/or storage, including specialized items, to domestic and overseas locations.
3. Prepares documentation reporting carrier performance using automated systems. Observes, documents, and evaluates performance of contractor on packing, containerization, and local drayage of personal property.
4. Provides oversight of the Direct Procurement Method (DPM) contract. Serves as a Quality Assurance Evaluator (QAE), functionally qualified to ensure the Air Force receives quality contractor performed services and pays only for acceptable services received.