Total 22 Administrative / Clerical job vacancies in Poole, BH15 2AS

This role provides essential administrative support to the school’s Senior Leadership Team and will include an element of HR support. An excellent standard of written English and literacy and good communication skills are pivotal to this role. You should hold, or be willing to work towards, a first aid qualification as part of this role will also involve supporting our Main First Aider. The ability to work flexibly, plan, prioritise and manage time efficiently whilst dealing with frequent interruptions is essential. The working hours are 8.30am – 4.30pm, Monday to Thursdays and 8.30am - 4.00pm on Fridays during term-time. This is a permanent contract to start as soon as possible.
The ideal candidate will have 5 GCSEs (or equivalent) including English and Maths at grade C or above. Relevant office experience including proven ICT skills are essential. Previous school experience would be an advantage.
Lytchett Minster is a successful 11-18 mixed comprehensive school with approximately 1604 students, 316 of whom are in the successful sixth form. The learning environment is stunning with extensive and beautiful grounds; the school site is comprised of South Lytchett Manor House together with a number of modern extensions including the Arts block and theatre. We pride ourselves on our high standards and positive ethos, the school is popular and highly regarded in the community.

University Hospital Dorset are looking for a CAU Ward Clerk/ Receptionist.

Job overview:
• To provide support to CAU and Paediatric Reception and cover for absences.
• To provide an efficient ward clerk service to the Children’s Unit.
• To provide an efficient and effective elective/emergency admissions service for the Children’s Unit.

Base Location: Poole Hospital

Interview Date: 4 November 2024
• Receive all patients, families and visitors to the department with a helpful courteous and dignified manner at all times.
• Deal with any enquiries from patients, relatives, visitors, staff, GP’s or Health Visitors
• from within and outside the hospital and co-ordinate to relevant source
• To advise the Outpatient Department of the need for follow-up appointments,
• following a child's discharge from the Ward, including accurate patient data
• To receive telephone calls and take accurate messages for the ward staff.

Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.

UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.

This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.

Please see job description for the full details of this position. The role of Ward Clerk/Reception is varied and training will be given. As the first point of contact for our patients, a cheerful disposition and a positive attitude is a must have.

The hours of work are 09.00-17.00 Thursday & Friday per week, we welcome part time applicants.


This advert closes on Wednesday 23 Oct 2024

Proud member of the Disability Confident employer scheme

Please see job description for the full details of this position. The role of Ward Clerk/Reception is varied and training will be given. As the first point of contact for our patients, a cheerful disposition and a positive attitude is a must have. The hours of work are 09.00-17.00 Thursday & Friday per week, we welcome part time applicants.

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

An opportunity has arisen for a Booking Officer to join our Centralised Appointment Office.

The role would involve bookings appointments, plus other administration tasks in relation to X-Ray/DEXA and Ultrasound.

We are a friendly team looking for an enthusiastic and professional individual, with excellent communication and team member skills, plus computer literacy.

Equally important is a caring and compassionate approach, flexibility and have the ability to prioritise own workload.

For further details/informal visits contact:
• Tracy Kerrigan-Maddox - Radiology Administration Manager

Email: tracy.kerrigan-maddox@uhd.nhs.uk

Telephone: 0300 019 2763
• Ellie Masters Deputy - Radiology Administration Manager/Booking Supervisor

Email: ellie.masters@uhd.nhs.uk

Telephone: 0300 019 8304

Hours: 8-4pm and 10-6pm Monday- Friday. Potential weekend and Bank Holiday working.

Base Location: Poole Hospital

Interview Date: TBC

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.



Our values define who we are as Team UHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued team mates and colleagues.

UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.

In some cases this means that a service may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have at interview.

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.




This advert closes on Sunday 6 Oct 2024

Proud member of the Disability Confident employer scheme

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

An exciting opportunity has arisen for a well-motivated individual to join us as Personal Assistant within Cancer Care, providing administrative support to the Consultants and their teams.

This is a full-time permanent position working 37.5 hours per week Monday to Friday.

The post will be based at Poole Hospital, with the possibility of some cross site/home working subject to the needs of the service.

You will be motivated, flexible, willing to learn, eager to play an effective part in a busy team environment and be able to use your own initiative.

When applying for this position, please refer to the person specification and demonstrate within your application form how you meet the criteria, providing examples where possible.

Base Location: Poole Hospital - you may be required to work across site.

Interview Date: TBC

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued team mates and colleagues.

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.


This advert closes on Sunday 6 Oct 2024

Proud member of the Disability Confident employer scheme

For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post. As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Princes Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact dhc.wideningparticipation@nhs.net

We are seeking an experienced Band 4 Medical Secretary/P.A. to support the Consultant Psychiatrists and medical teams for Haven and Harbour Ward.

This is a full-time role, 37.5 hours per week.

Employment in this post requires a Standard Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of. Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check.

To provide Medical Secretary and P.A. services to the Consultant Psychiatrists and teams including maintaining an electronic diary of appointments, taking messages as appropriate, drafting correspondence/replies and dealing with confidential information relating to patients and medical staff.

Contribute to the implementation and administration of computer data collection systems ensuring information is recorded accurately and on a regular and timely basis.

To ensure the provision of an effective and efficient secretarial and administrative support to the wider clinical team including dealing with telephone enquiries, relatives, GP’S, social workers and other agencies maintaining good communication between all of the Adult Inpatient Teams and Services.

To maintain and co-ordinate annual leave and study leave for the Consultants ensuring the service is adequately covered.

When required to maintain confidential files concerning patients’ correspondence, reports and departmental matters in line with NHS procedures

To collect and submit statistical returns for the teams.

To ensure that an up to date data scanning and filing system is maintained providing statistics as and when required.

The post holder may be required to process distressing information relating to service users, e.g. typing letters/mental health reports.

At Dorset HealthCare we’re on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We’re a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.

We do things differently here – it’s one of the reasons the CQC rated us ‘outstanding’ in 2019. It’s also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you’re looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.

Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.

Working with us you’ll be part of a strong team, challenge yourself, build a career, and teach us what we don’t know. And you’ll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.

For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Prince’s Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contactdhc.wideningparticipation@nhs.net


This advert closes on Wednesday 11 Sep 2024

For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post. As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Princes Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact dhc.wideningparticipation@nhs.net This is a fixed term role and for those with current NHS service, the role will be offered on a secondment basis only. Please obtain permission to be released on a secondment before submitting an application.

Job Summary: To provide a high standard of service in the processing of prescription requests. To act as a focal point of communication between the Clinicians, Receptionists, Practice Staff, Patients and local pharmacies as well as other health care organisations to ensure patients repeat prescriptions are produced. To also help and support the reception team to ensure the successful delivery of reception services to the patients and clinicians of the Birchwood Practice. To be aware of all aspects of the surgery and to ensure it runs efficiently. The following list serves to illustrate the scope and responsibilities of the post and is not intended to be exclusive. This role will develop as the business develops, subsequently leading to changes in the job responsibilities. At all times the post holder must act in a manner consistent with the code of conduct and the NHS. Main duties and responsibilities: 1) Main Duties & Responsibilities Manage incoming medication requests from various sources; over the counter, website, SystmOne, emails, patients, pharmacies, care homes, and from post-dated prescription list for patients who are not able to order their own Process Prescription requests within the practice timeframe Allocate medication review to the appropriate healthcare profession when repeat medication has expired Deal with prescription queries from patients, pharmacies, and other healthcare professionals either in person, online or on the telephone. Collaborate effectively with technicians and pharmacists across the medicine management team. Record clinical information on patients records through workflow, changes to medication, summaries drug information, send texts, emails and letters to patients. Monitoring when patients need medication reviews: Running SystmOne clinical reports to identify any patients that are missing certain tests, such as blood tests that are needed for the medication they are on. Request bloods on the ICE system. To call patients in for Blood pressure checks, weight checks, pill and hrt appointments. Promotion of Electronic Prescription Service, Online Ordering and Electronic Repeat Dispensing Supporting the Administrator in the sending off of Prescription Pricing Authority and ensuring correct prescriptions are claimed for Supporting the Deputy Practice Manager and IT and OPS Manager in the Ordering of medication and medical sundries, ensuring items are bought for a good price.

The purpose of the role is to: Offer general assistance to the Practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone. Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way. Undertake a variety of administrative duties to assist in the smooth running of the Practice including the provision of secretarial and clerical support to clinical staff and other members of the Practice team. Facilitate effective communication between patients, members of the primary health care team, secondary care and other associated healthcare agencies.

An unique opportunity has come about for the Admin Team Leader for the Memory Assessment Service. We are looking for an enthusiastic person who has experience of managing staff, with excellent administrative skills. The role requires the Admin Team Leader to be able to drive and have their own car. The base for this role is at Alderney but the admin team are all over Dorset. The Memory Assessment Services works 9am-5pm Monday to Friday.

Day to day management of the admin staff ensuring that all tasks are delegated and that there is cover from 9am-5pm.

Responsibility for the recruitment, induction, training and development of all the admin team. Providing support and supervision for all the admin team.

Work with the Team Leaders and Service Lead for Memory Assessment Service to ensure the consistent implementation of trust policies, procedures and protocols.

To ensure the provision of an effective admin service within MAS Dorset.

To provide administrative support to MAS Team Leaders.

To manage the administrative services and staff for MAS Dorset

To operate a range of confidential manual and computerised information record systems and to develop new systems in line with policy.

To ensure that the administration team provide a high standard of Customer Care, prompting, adapting and sharing good practice between departments and team.

At Dorset HealthCare we’re on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We’re a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.

We do things differently here – it’s one of the reasons the CQC rated us ‘outstanding’ in 2019. It’s also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you’re looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.

Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.

Working with us you’ll be part of a strong team, challenge yourself, build a career, and teach us what we don’t know. And you’ll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.

For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Prince’s Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact dhc.wideningparticipation@nhs.net


This advert closes on Wednesday 17 Jul 2024

For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post. As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Princes Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact dhc.wideningparticipation@nhs.net Employment in this post requires a Standard Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of. Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check.