Total 8 Administrative / Clerical job vacancies in Padiham, BB12 8EA

37 hours per week (Part time considered for the right candidate), Term Time Only plus 5 days

Flexibility around meetings required including some early evenings

Grade 5, SCP 6-11 (£21,853 - £26,664 Pro-rata of

£25,183 - £27,269 FTE)

Responsible to: Governance Lead and Clerk to the Board

Main Location: Romero Central Office with travel to other sites

Required to commence 6th January 2025

(or sooner if possible)

We are seeking to appoint an individual who has experience as a governance professional, including clerking.

The successful candidate will co-ordinate and support the work of Local Governing Bodies and the central Governance team. He/she will report directly to the Governance Lead and Clerk to the Board.

The role is based in our Trust Headquarters as well as regularly working onsite in our schools. There is a requirement to work flexibly, including some early evenings.

If you feel you have the right skills and attributes we are looking for, then we will be delighted to hear from you. If you would like to find out more about the position please contact the HR Department on 01282 855500 or careers@romerocat.com .

Full details and application forms are available from our website: www.romerocat.com

We are committed to safeguarding and promoting the welfare of young people and expect all staff to share this commitment. The successful applicant will be subject to an Enhanced DBS check.

Closing date: Monday 25th November @ 12noon

Shortlisting date: Monday 25th November 2024

Interview date: Wednesday 27th November 2024

Recruitment Pack
Application Form
Recruitment Monitoring Form
Rehabilitation of Offenders Form

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Governance Administrator and Clerk

30 hours per week, Term Time Only plus 5 days

(Flexibility around meetings required including some early evenings)

Grade 4, SCP 4 - 6

Responsible to: Governance Lead and Clerk to the Board

Main Location: Romero Central Office with travel to other sites

Required to commence 6th January 2025

(or sooner if possible)

We are seeking to appoint an individual who has experience as a governance professional, including clerking.

The successful candidate will co-ordinate and support the work of Local Governing Bodies and the central Governance team. He/she will report directly to the Governance Lead and Clerk to the Board.

The role is based in our Trust Headquarters as well as regularly working onsite in our schools. There is a requirement to work flexibly, including some early evenings.

If you feel you have the right skills and attributes we are looking for, then we will be delighted to hear from you. If you would like to find out more about the position please contact the HR Department on 01282 855500 or careers@romerocat.com .

Full details and application forms are available from our website: www.romerocat.com

We are committed to safeguarding and promoting the welfare of young people and expect all staff to share this commitment. The successful applicant will be subject to an Enhanced DBS check.

Closing date: Monday 11th November @ 12noon

Shortlisting date: Tuesday 12th November 2024

Interview date: Wednesday 20th November 2024

Application Form
Recruitment Monitoring Form
Rehabilitation of Offenders Form
Recruitment Pack

Calculate your take home pay

Use this service to estimate how much Income Tax and National Insurance you should pay for the current tax year.

Governance Lead and Clerk to the Board

37 hours per week, Term Time Only plus 2 weeks

(Flexibility around meetings required including some early evenings)

Grade 8, SCP 25 - 30

Responsible to: Catholic Senior Executive Leader

Main Location: Romero Central Office with travel to other sites

Required to commence 1st December 2024 (or sooner if possible)

We are seeking to appoint an individual who has experience as a governance professional, preferably within the Catholic education sector.

The successful candidate will co-ordinate and support the work of our Board of Directors, Local Governing Bodies and the CEO/CSEL as well as carrying out the duties of Company Secretary for Romero Catholic Academy Trust. He/she will report directly to the CEO/CSEL.

The role is based in our Trust Headquarters as well as regularly working onsite in our schools. There is a requirement to work flexibly, including some early evenings.

If you feel you have the right skills and attributes we are looking for, then we will be delighted to hear from you. If you would like to find out more about the position please contact the HR Department on 01282 855500 or careers@romerocat.com

Full details and application forms are available from our website: www.romerocat.com

We are committed to safeguarding and promoting the welfare of young people and expect all staff to share this commitment. The successful applicant will be subject to an Enhanced DBS check.

Closing date: Monday 7th October 2024 @ 12noon

Shortlisting date: Monday 7th October 2024

Interview date: Thursday 10th October 2024

Application Form
Recruitment Monitoring Form
Rehabilitation of Offenders Act 1974 Disclosure Form
Recruitment Pack

What skills and experience we're looking for

We are seeking to appoint an individual who has experience as a governance professional, preferably within the Catholic education sector.

The successful candidate will co-ordinate and support the work of our Board of Directors, Local Governing Bodies and the CEO/CSEL as well as carrying out the duties of Company Secretary for Romero Catholic Academy Trust. He/she will report directly to the CEO/CSEL.

The role is based in our Trust Headquarters as well as regularly working onsite in our schools. There is a requirement to work flexibly, including some early evenings.

What the school offers its staff

Gym membershipFree car parking

Professional Development

Pension Scheme

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

What skills and experience we're looking for

Main Duties and Responsibilities

• Co-ordinate the work of the Board of Directors by acting as the clerk for meetings and committees.

• Co-ordinate the work of Romero Catholic Academy Trust and Governing Bodies by providing an efficient clerking and support service.

• Carry out the duties of Company Secretary for Romero Catholic Academy Trust.

• Draft the Trust annual Calendar ensuring meetings and events across the Trust are coherently planned.

Governance Professional

• Act as Clerk to the Board of Directors and Romero Catholic Academy Trust, including the preparation of agendas and reports, attendance at meetings of the full Board and their sub-committees, taking minutes, and arranging any follow-up action.

• Recruit, train and manage a team of local governing Board clerks.

• Ensure Local Governing Boards agendas reflect Trust-wide priorities and are within the scheme of delegation.

• Maintain a record of minutes for Directors and Local Governing Board meetings.

• Advise headteachers on the content of the headteacher’s report to LGBs and Directors.

• Advise the Board of Directors, Local Governors and CEO on matters of school governance, obtaining legal advice as required.

• Ensure the Board of Directors and Local Governors carry out their responsibilities in line with school governance guidelines.

• Maintain a register of business interests for Directors and Local Governors and bring any issues of conflict of interest to the attention of the Board of Directors.

• Maintain governance information for schools and the Trust on GIAS

• Ensure governance and academy information is up to date on the Romero website.

• Provide support and guidance to the Chair of Directors and Chairs of Local Governing Bodies at meetings.

• Ensuring associated paperwork is submitted and uploaded to The Trust Governor (or any electronic system which the trust chooses to utilise) within the Trust’s agreed timescales.

• Undertake research and provide briefing papers for Directors and Governors on changes in legislation affecting the Trust and schools.

• Ensure that confidentiality is maintained in all areas and that all GDPR principles are adhered to in governance and Trust meetings arrangements.

• Have due regard for the Scheme of Delegation content to ensure decisions are approved and recorded in accordance with the directions of the Scheme.

• Provide support for Headteachers and Governors for OFSTED.

• Provide support for Headteachers for CSI inspections.

• Maintain subscriptions to appropriate organisations.

• Update and implement a training schedule for governors.

• Organise and when necessary, deliver bespoke/in person training for governors.

• Update and implement an annual planner for Board and governors’ meetings.

• Ensure new Directors and Governors receive an effective induction and appropriate checks such as DBS checks take place.

• Maintain and update the Trust website and social media platforms as necessary.

• Undertake website compliance checks for Trust schools.

• Ensure parental complaints are dealt with according to policy.

• Ensure schools follow permanent exclusion deadlines and procedures.

• External reviews of governance.

• Support the Board with external reviews of governance.

• Line manage the staff within the governance team.

Company Secretary

• In conjunction with CEO and CFO, prepare reports and submissions to Companies House.

• Maintain company records such as registers of Directors, Members, Governors and ‘People of significant control’ Register.

• File documents and accounts at Companies House within correct timescales.

• Ensure that the Board of Directors acts within its powers and decisions are communicated and notified to the relevant bodies, principally the DfE.

• Ensure the Directors are aware of their responsibilities in the area of compliance, policy development and record keeping.

• Provide advice to the Board of Directors, Members and Governors on changes in legislation which may affect the governance of the Romero Catholic Academy Trust.

• Prepare information for Trust annual report and termly newsletters.

• Ensure accurate governance information is available on Romero and the school website.

• Attend and arrange the annual general meeting for the Trust.

• Act as the Trust DPO and FIO.

• Conduct termly GDPR compliance checks supported by the Legal Advisors. Policy Development

• Ensure all school-based policies are regularly reviewed and approved by Local Governing Boards as required.

• Ensure statutory requirements for the publication of policies on the Trust/school website are adhered to.

• Implement and manage a policy management system and ensure all Trust policies are regularly reviewed and approved by Directors as required.

Trust Growth

• Support new academies joining the Trust to align to the Trust’s structure.

• Conduct due diligence and on boarding of LGBS. Other Responsibilities

• To work collaboratively within immediate team and the wider school community.

• To be fully committed to the safeguarding and promotion of welfare for all young people.

• To be aware of and comply with policies and procedures relating to child protection, safeguarding, pastoral issues, health and safety, security, confidentiality, and data protection.

• To undertake any other duties as may be required from time to time by the CEO.

What the school offers its staff

If you would like to find out more about the position please contact the HR Department on 01282 855500 or careers@romerocat.com

Full details and application forms are available from our website: www.romerocat.com

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

An exciting opportunity has arisen to join the ELHT Community Administration Team as a Floating - Receptionist / Clerical Officer/. This is a full-time and permanent position. Your base will be at Padiham Health Centre, once trained you will travel across all community sites to provide cover where needed. The working hours are7.5 per day between the hours of 8am – 8pm.

We invite candidates that are keen, enthusiastic and committed to improving patient services with excellent communication skills and the ability to work under pressure, in order to providecomprehensive administration support to all services based at the Health Centre. The successful applicant will be required to provide an efficient and high quality service to the general public, patients and staff.

A flexible approach to work is essential with a willingness to work at other Trust sites between the hours of 8am and 8pm as you will be required to cover for holidays or sickness absence. You will be trained on all systems used at the Health Centre. Your duties will include but are not limited to, operating a busy switchboard, answering queries from patients, staff, all building tenants and stakeholders, the electronic booking system for the Treatment Room Service, this will include greeting and arriving patients, making new and follow up appointments. You must be able to deal with people confidently and sensitively both face to face and over the telephone. You will be responsible for the booking of multi-purpose rooms within the building, reporting repair requests, and dealing with all aspects of incoming and outgoing, external and internal mail. With your previous reception experience and proven organisational skills you will have the ability to multi-task, work effectively as part of the team whilst having the ability to work alone, prioritising, organising and planning your workload.

At Padiham the hours are8.30am - 5pm (1 hour lunch) Monday to Friday, this may differ and include occasional evenings / Saturday mornings subject to department needs when covering at other sites.

The Community Administration team covers a vast majority of the East Lancashire area with 12 buildings in 5 localities providing community service support for our patients. As a member of the ELHT family you will be rewarded with a pension scheme and generous holiday entitlement which starts at 27 days plus bank holidays (pro rata for part time positions).

We also offer a structured in-house training programme, dedicated supervision and support, together with comprehensive appraisal system to encourage your personal development.



To provide a general enquiry and reception service for the building, for the patients, visitors, and staff.

To operate the switchboard for the Centre, answering queries and transferring calls to other health care professionals within the building.

To provide an efficient and effective message taking service in response to all enquiries from patients, visitors and staff and redirecting accordingly.

To manually or electronically book patient appointments, using EMIS/CERNER either over the telephone, by post or face to face at reception, in a sensitive, competent, and confidential manner, and ensuring that patient treatment room cards are printed and available for the relevant health professionals.

To print off the daily Treatment room appointment lists and patient treatment cards for the clinics and maintain filing systems of patient records after treatment.

Receive patients onto the data bases for their appointments or alternatively confirm their attendance on appointment lists.

Responsible for adding patient referrals onto EMIS, maintain the integrity of the data base and discharging patients off the data base.

Deal with any security issues that may arise, calling for support as required from the Centre Manager to assist other staff in the building. Liaising with the security guard when on duty and the local PCSO or police if needed.

Implement manual procedures in the event of IT system failures, report to IT and monitor progress

Book patient transport requests with the PTS service after treatment.

On an annual basis assist departments with the archiving of patients records according to policy.

To provide comprehensive secretarial and admin support to a variety of health professionals including laminating, photocopying, filing and typing highly sensitive and confidential reports.

To type and process correspondence, reports and other documents as requested on a daily basis using Microsoft Office programmes such as Databases, Excel and Outlook for Email and Internet use.

Book and organise appointments for health professionals.

To deal with all aspects of incoming and outgoing and external and internal mail. Including sorting and accurately re-directing and forwarding to the correct department. Sorting outgoing mail and liaising with the Royal Mail staff.

Receive and receipt any delivered goods for the building, contacting the department, ensuring delivery to the correct department and reporting any discrepancies including Green Pharmacy Bags.

Ordering of Administration staff uniforms.

To be responsible for ordering and maintaining stationery stock levels, including non-stock items electronically via NHS supply chain or e-procurement. Also responsible for receiving and receipting of delivered goods and reporting discrepancies.

To be responsible for requesting and the transfer of medical records, updating relevant databases. This involves verbal and written communication with other health professionals and departments.

Responsible for the booking of multi-purpose rooms within the building manually or electronically, for meetings/training and organise provision of equipment as necessary, ensuring attendance records are retained to support quarterly reports to assist with the recharges of room bookings to NHS Stakeholders.

Responsible for issuing any aids and equipment as necessary including the building wheelchairs and maintain records.

Use a variety of office machinery/equipment including the fax machine, the franking machine, and photocopiers. Deal with any breakdowns with the office equipment and reporting them to the service departments as necessary.

Provide petty cash reimbursement to patients attending clinics and verifying eligibility to claim travel expenses following Trust Finance Policy and procedures.

To provide administration/reception cover at other Primary Health Care Centre as necessary.

To issue security keys and fobs as instructed and following up fobs / keys not returned at the end of the day.

Provide rapid response to various alarm systems, including nurse calls and accessible WC within the building, following protocols and any further actions as necessary.

Receiving and reporting all repair requests for the building, both manually or electronically, following up and monitoring progress as required.

Directing requests for new work to the Centre Manager.

To liaise with building contractors and personnel and undertake inductions if required.

Book new staff onto the Building Induction on the electronic diary and completing documentation for car parking permits.

To undertake relevant equipment checks which the Centre Manager has responsibility for e.g. fire extinguishers, defibrillators, mobile phones, wheelchairs, hearing loops, first aid kits, emergency bags and other appropriate Health and Safety tasks.

Collate / calculate and submit monthly invoices requests for photocopying etc for work undertaken for other departments.

Receive lost property and maintain accurate record, disposing of goods according to Lost Property procedure.

Deal with complaints from service user and stakeholders and redirect as appropriate. Escort staff, patients and visitors around the building. Any other duty and reasonable request as identified by the Centre Manager /Admin Manager.




This advert closes on Thursday 22 Aug 2024

An exciting opportunity has arisen to join the ELHT Community Administration Team as a Floating - Receptionist / Clerical Officer/. This is a full-time and permanent position. Your base will be at Padiham Health Centre, once trained you will travel across all community sites to provide cover where needed. The working hours are7.5 per day between the hours of 8am – 8pm.

We invite candidates that are keen, enthusiastic and committed to improving patient services with excellent communication skills and the ability to work under pressure, in order to providecomprehensive administration support to all services based at the Health Centre. The successful applicant will be required to provide an efficient and high quality service to the general public, patients and staff.

A flexible approach to work is essential with a willingness to work at other Trust sites between the hours of 8am and 8pm as you will be required to cover for holidays or sickness absence. You will be trained on all systems used at the Health Centre. Your duties will include but are not limited to, operating a busy switchboard, answering queries from patients, staff, all building tenants and stakeholders, the electronic booking system for the Treatment Room Service, this will include greeting and arriving patients, making new and follow up appointments. You must be able to deal with people confidently and sensitively both face to face and over the telephone. You will be responsible for the booking of multi-purpose rooms within the building, reporting repair requests, and dealing with all aspects of incoming and outgoing, external and internal mail. With your previous reception experience and proven organisational skills you will have the ability to multi-task, work effectively as part of the team whilst having the ability to work alone, prioritising, organising and planning your workload.

At Padiham the hours are8.30am - 5pm (1 hour lunch) Monday to Friday, this may differ and include occasional evenings / Saturday mornings subject to department needs when covering at other sites.

The Community Administration team covers a vast majority of the East Lancashire area with 12 buildings in 5 localities providing community service support for our patients. As a member of the ELHT family you will be rewarded with a pension scheme and generous holiday entitlement which starts at 27 days plus bank holidays (pro rata for part time positions).

We also offer a structured in-house training programme, dedicated supervision and support, together with comprehensive appraisal system to encourage your personal development.



To provide a general enquiry and reception service for the building, for the patients, visitors, and staff.

To operate the switchboard for the Centre, answering queries and transferring calls to other health care professionals within the building.

To provide an efficient and effective message taking service in response to all enquiries from patients, visitors and staff and redirecting accordingly.

To manually or electronically book patient appointments, using EMIS/CERNER either over the telephone, by post or face to face at reception, in a sensitive, competent, and confidential manner, and ensuring that patient treatment room cards are printed and available for the relevant health professionals.

To print off the daily Treatment room appointment lists and patient treatment cards for the clinics and maintain filing systems of patient records after treatment.

Receive patients onto the data bases for their appointments or alternatively confirm their attendance on appointment lists.

Responsible for adding patient referrals onto EMIS, maintain the integrity of the data base and discharging patients off the data base.

Deal with any security issues that may arise, calling for support as required from the Centre Manager to assist other staff in the building. Liaising with the security guard when on duty and the local PCSO or police if needed.

Implement manual procedures in the event of IT system failures, report to IT and monitor progress

Book patient transport requests with the PTS service after treatment.

On an annual basis assist departments with the archiving of patients records according to policy.

To provide comprehensive secretarial and admin support to a variety of health professionals including laminating, photocopying, filing and typing highly sensitive and confidential reports.

To type and process correspondence, reports and other documents as requested on a daily basis using Microsoft Office programmes such as Databases, Excel and Outlook for Email and Internet use.

Book and organise appointments for health professionals.

To deal with all aspects of incoming and outgoing and external and internal mail. Including sorting and accurately re-directing and forwarding to the correct department. Sorting outgoing mail and liaising with the Royal Mail staff.

Receive and receipt any delivered goods for the building, contacting the department, ensuring delivery to the correct department and reporting any discrepancies including Green Pharmacy Bags.

Ordering of Administration staff uniforms.

To be responsible for ordering and maintaining stationery stock levels, including non-stock items electronically via NHS supply chain or e-procurement. Also responsible for receiving and receipting of delivered goods and reporting discrepancies.

To be responsible for requesting and the transfer of medical records, updating relevant databases. This involves verbal and written communication with other health professionals and departments.

Responsible for the booking of multi-purpose rooms within the building manually or electronically, for meetings/training and organise provision of equipment as necessary, ensuring attendance records are retained to support quarterly reports to assist with the recharges of room bookings to NHS Stakeholders.

Responsible for issuing any aids and equipment as necessary including the building wheelchairs and maintain records.

Use a variety of office machinery/equipment including the fax machine, the franking machine, and photocopiers. Deal with any breakdowns with the office equipment and reporting them to the service departments as necessary.

Provide petty cash reimbursement to patients attending clinics and verifying eligibility to claim travel expenses following Trust Finance Policy and procedures.

To provide administration/reception cover at other Primary Health Care Centre as necessary.

To issue security keys and fobs as instructed and following up fobs / keys not returned at the end of the day.

Provide rapid response to various alarm systems, including nurse calls and accessible WC within the building, following protocols and any further actions as necessary.

Receiving and reporting all repair requests for the building, both manually or electronically, following up and monitoring progress as required.

Directing requests for new work to the Centre Manager.

To liaise with building contractors and personnel and undertake inductions if required.

Book new staff onto the Building Induction on the electronic diary and completing documentation for car parking permits.

To undertake relevant equipment checks which the Centre Manager has responsibility for e.g. fire extinguishers, defibrillators, mobile phones, wheelchairs, hearing loops, first aid kits, emergency bags and other appropriate Health and Safety tasks.

Collate / calculate and submit monthly invoices requests for photocopying etc for work undertaken for other departments.

Receive lost property and maintain accurate record, disposing of goods according to Lost Property procedure.

Deal with complaints from service user and stakeholders and redirect as appropriate. Escort staff, patients and visitors around the building. Any other duty and reasonable request as identified by the Centre Manager /Admin Manager.




This advert closes on Sunday 11 Aug 2024

Represent the Alliance when dealing with representatives of outside agencies. Ensure all visitors are made to feel welcome and provided with refreshments. • Provide efficient and confidential support to the Senior Management Team • Screen telephone calls, enquiries, and requests by redirecting or taking forward as appropriate • Manage and maintain the CEO/Senior Management team diaries keeping bring forward folder with all relevant paperwork included for the weeks meetings. • Check with CEO/Senior Management team daily, either in person or via phone, if there is any support required. • Conduct weekly meetings with CEO to discuss upcoming events, meetings and troubleshooting problems and ensure CEO is fully briefed on all updates and ensure team is well prepared for the meetings • Keep and maintain an accurate record of papers, meetings, minutes on behalf of CEO and Senior Management team • Produce documents, briefing papers, reports and presentations using a range of office software. • Provide cover for team members when on leave • To provide support to the Senior Management team in project work, and in the running of key systems and procedures such as payroll, tax returns, accounts, and health & safety. • To be responsible for the promotion, monitoring and documentation of performance and quality standards within the GP Alliance, using IT and manual solutions under the direction of the Senior management. To become familiar with all relevant aspects of the clinical software system. • To undertake specific assigned tasks, project support, or development / change work which may arise from time to time. • The post-holder will need to become familiar with all national and local quality standards for primary care. • Arrange refreshments and catering for meetings as and when required • Attend meetings and take minutes. • Attend the ELA Board meeting held in the evening once a month • Oversee external cleaners to ensure the Offices are cleaned, • Ensure bins are emptied daily by updating the rota • Order stationery and keep a stock check • First point of contact for the ELA • Greet Visitors and keep a log of visitors to the ELA For further information please refer to the attached job description