Total 74 Administrative / Clerical job vacancies in Oxford, OX3 7LJ

We are seeking a pleasant person to join our admin and care navigation team as an Admin Data Clerk and Care Navigator on a full-time basis.

The ideal candidate must be flexible and able to work under pressure dealing with the general public. Computer literacy and multi-tasking are essential and experience with SystmOne clinical system is preferred but not essential as full training will be provided.

To be responsible for undertaking a wide range of duties as part of a team, some examples below:

• Ensure that all patients and visitors at reception and telephone callers to the practice are greeted professionally and politely.
• Answer all incoming phone calls from patients and other healthcare professionals. Divert them as appropriate, and/or take and pass on messages.
• Deal with administrative queries and requests from patients and act as liaison with the clinicians as necessary.
• Reviewing medical records of new patients, inputting and summarising medical history as requested.
• Communication received, read coding medical data into clinical system and computerised medical record of patient.
• Take part in practice performance related to recalls for patients. This will include maintaining an up to date register and working on improvement.

In addition to the contracted hours per week, they maybe required to work additional hours as necessary to provide cover for other team members when they are on leave.

The surgery is staffed from 8am to 6.45pm Monday-Friday.

Please be advised that if you have not received a response within the next 2 weeks, your application has not been successful on this occasion.

Please send your CV by email.

We are an enthusiastic friendly practice with over 9500 patients and use SystmOne clinical system. Our premises are purpose built, well-equipped with a friendly working environment and a supportive admin team.

Accounts Payable (A) Main Duties Contributing to the efficient functioning of the Accounts Payable section through the prompt processing of invoices and related maintenance of supplier accounts. Ensuring all invoices and credit notes are checked, prior to payment, against order documentation. Assisting in maintaining the public sector payment policy target by resolving internal invoice queries from budget holders and helping to reduce delays in the receipt of orders and goods received notes from the Supplies department. Liaising with the Supplies department to ensure that queries are kept to a minimum and that the process functions in an efficient manner. Provision of information to the Trusts Management Accounting section regarding the status of key supplier accounts for use in the month-end process. Dealing with customer queries as they arise in a responsible and professional manner to ensure the good reputation of the Trust is maintained. Ensuring that supplier statements are reconciled on a timely basis and are up to date. Ensures that this information is communicated to relevant organisations through the main exercises (e.g. agreement of balances exercise). Responsible for the collation, checking and recommendation of payments to suppliers before payment runs are authorised and actioned. Ensuring that the Trusts policy on purchase orders is followed, querying invoices without a valid purchase order with suppliers and internally and resolving issues in accordance with the Trusts Scheme of Reservation and Delegation. (B) Control Accounts 1. Production of monthly control account reconciliations according to timetable, to include resolution of any outstanding balancing items and completion of points identified within action plan. (C) Other Duties 1. General administration duties within the Department such as filing and sorting/recording post.2. Routinely maintaining Excel spreadsheet database files in accordance with office procedures.3. Plan and organise own work schedule.4. Any other duties as required.

First point of contact for patient, family members & visitors in person & via the telephone. Monitor who has has access to the ward to ensure that safeguarding policies & procedures are adhered to Taking calls from women regarding their pregnancies which require you be compassionate whilst ensuring the call is dealt with appropriately. Answering patient call buttons in the appropriate manner. Assisting clinical staff during emergencies on the ward Using the EPR system to book appointments, admit & transfer patients Develop knowledge of patient pathways to ensure that correct procedures are adhered to whilst booking outpatient appointments & in-patient admissions Ensure that information on overseas patients is entered accurately onto EPR and communicated to the Overseas team, to ensure appropriate charges are processed Use ScanIt to move documents in patient's electronic notes Track patient notes Work closely with clinical staff to provide the best quality care for patients whilst they are under the care of the Maternity service Maintain stationary levels General admin duties

Detailed job description, main responsibilities and person specifications are available in the attached Job description

First point of contact for patient, family members & visitors in person & via the telephone. Monitor who has has access to the ward to ensure that safeguarding policies & procedures are adhered to Taking calls from women regarding their pregnancies which require you be compassionate whilst ensuring the call is dealt with appropriately. Answering patient call buttons in the appropriate manner. Assisting clinical staff during emergencies on the ward Using the EPR system to book appointments, admit & transfer patients Develop knowledge of patient pathways to ensure that correct procedures are adhered to whilst booking outpatient appointments & in-patient admissions Ensure that information on overseas patients is entered accurately onto EPR and communicated to the Overseas team, to ensure appropriate charges are processed Use ScanIt to move documents in patient's electronic notes Track patient notes Work closely with clinical staff to provide the best quality care for patients whilst they are under the care of the Maternity service Maintain stationary levels General admin duties

Job Title: Administrative and Facilities Assistant

Location: Oxford, Full-time, Permanent (Office based)

Our Legal Client is currently recruiting for an administrative assistant and facilities assistant to support and provide to the Executive Support Services (ESS) team, assisting Executive Assistants and ensuring smooth office operations.

Salary: Negotiable based on experience in admin.

Responsibilities:

• Assist with travel arrangements, expenses, meeting room bookings, and catering
• Support Corporate Fee Earners with post-completion tasks
• Handle client database updates and file retrieval
• Conduct photocopying, printing, scanning, and filing
• Manage the archiving process and ensure document accuracy
• Maintain high standards in all administrative tasks

Requirements:

• Recent office administration experience or relevant qualification
• At least 5 GCSEs at Grade 4 (C) or above, including Maths and English
• Proficient in Microsoft Office (Word, Outlook)
• Strong organisational and communication skills
• Ability to work as part of a team and handle multiple tasks
• Excellent attention to detail and client service orientation

Pre-employment Screening: Includes checks on qualifications, references, work eligibility, and disciplinary history.

Benefits: Competitive salary and comprehensive benefits package.

Apply: Submit your CV or call on 07437215681 for a chat.

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

Position: Personal Assistant
Location: North Oxford (OX2)
Salary: up to £40k per annum
Hours: 09:00 – 17:30 (Monday – Friday)
Experience: Personal Assistant, PA, Administration, Office Support, Diary Management, Executive Assistant, EA, Client Relations, Customer Service, Property


Opportunity:

Thompson & Terry Recruitment are working with a successful and well-known Oxfordshire-based independent property business who are looking to recruit a proactive and well-organised Personal Assistant to assist the Managing Director within their friendly North Oxford office.

As Personal Assistant, you will be responsible for general office administration within a highly specialised team, and your day-to-day duties will involve directing calls/emails, diary management, building client relationships, assisting with the preparation and completion of legal documentation and other ad-hoc office support. Our client supports a large portfolio of properties, therefore it is essential that the successful Personal Assistant is extremely well organised with great attention to detail.

The successful Personal Assistant will have a really varied role, which will range from responding to emails, planning meetings and writing minutes, liaising with contractors, and putting together key documents, whilst also maintaining tight office procedures so attention to detail and organisation really will be vital for the role.

Whilst you will be joining as a Personal Assistant, Thompson & Terry Recruitment’s client are looking for somebody who is a real team player, who really enjoys mental stimulation and throwing yourself into more complex duties outside your job description. As a result their current team have really been able to progress and develop professionally.

The Company:

Our client are a well-known independent property business with modern offices across Oxfordshire, who have an excellent reputation for offering a truly world-class service which is evidenced by numerous awards.

Their staff enjoy a strong benefits pack, access to market-leading training and the successful candidate will be supported with a genuine and proven career path via training and ongoing support.      

We have worked with this client since our doors opened almost 10 years ago, with all our early hires having progressed to senior leadership positions and remaining with the company. We truly believe this is a property business like no other in terms of giving the platform to express almost entrepreneurial flair.   


Requirements:

Highly organised and focused on maintaining a high level of detail in your work

Strong relationship building skills, both internally with colleagues but also with clients and customers

Strong administrative skills and experience of thriving within a similar environment

A genuine interest in property with the desire to build a long-term career

An intelligent candidate who is a real team player and willing to wear many hats for the good of the team

Thompson & Terry Ltd, trading as Thompson & Terry Recruitment (thompsonandterry.co.uk), are an Abingdon based recruitment agency specialising in placing candidates into jobs in Oxford and across Oxfordshire.  

We typically source candidates into Office Administration Jobs, Sales Jobs and Marketing Jobs. No terminology used in this advert is intended to discriminate on the grounds of any of the protected characteristics.  

PLEASE NOTE: Due to a high volume of applications, if you have not heard from us within 5 working days, unfortunately, your application has been unsuccessful at this time.

Please see the job description and person specification attached to this advert for more information on the job role.

Personal Trainer
Nuffield Health Oxfordshire FWC | Fitness | Permanent | Full time
From £28,396.16 to £45,319.04 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Oxfordshire Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

Salary is based on 40 hours per week, made up of 32 hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £45,319.04 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver, the more your take home potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Proud member of the Disability Confident employer scheme

Personal Trainer
Nuffield Health Oxfordshire FWC | Fitness | Permanent | Full time
From £28,396.16 to £45,319.04 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Oxfordshire Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

Salary is based on 40 hours per week, made up of 32 hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £45,319.04 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver, the more your take home potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Proud member of the Disability Confident employer scheme

Personal Trainer
Nuffield Health Oxfordshire FWC | Fitness | Permanent | Full time
From £28,396.16 to £45,319.04 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Oxfordshire Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

Salary is based on 40 hours per week, made up of 32 hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £45,319.04 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver, the more your take home potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Proud member of the Disability Confident employer scheme

For full details of the role and responsibilities, please refer to the attached Job Description. In Summary: Use EPR to capture all patient activity daily within DTU; this includes being able to complete waiting lists, admissions/discharges, ward attenders and appointments. Have thorough knowledge of 18 weeks Referral to Treatment in relation to patients and how this applies to patients being referred to DTU. Answer the telephone and take messages from patients, relatives, doctors, allied health care professionals etc and deal with any queries as appropriate. Ward Clerk responsibilities in DTU including greeting patients and assisting with transport queries.

Provide a high quality, comprehensive and professional administration service in support of the clinical activities undertaken on the Surgical Emergency Unit.

An exciting opportunity has arisen for an enthusiastic and motivated individual to become part of a friendly team of ward clerks based within the Surgical Emergency Unit(SEU). The successful applicant will be asked to work within the SEU Triage assessment area, where 24/7 ward clerk cover is provided so the post holder will be asked to work day and night shifts, weekdays and weekends, as part of the administration team to ensure the smooth running of SEU Triage. The post holder will provide excellent customer care that demonstrates a caring and responsive approach to those attending the hospital, be able to accurately record and input data into the Trust's EPR system in a timely manner and file departmental records containing sensitive patient information while maintaining patient confidentiality at all times.

You should enjoy communicating with a wide range of people, be highly organised and have a flexible approach to work. Attention to detail and good keyboarding skills are essential.

As a new member of the team, we offer a supernumerary period of training to help you settle in. We are committed to staff development and we will help you develop your skills for the role, as required.

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more here www.ouh.nhs.uk

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

The overall purpose of this role is to provide a high quality, comprehensive and professional administration service in support of the clinical activities undertaken on the Surgical Emergency Unit.

Main responsibilities
• To be responsible for the reception of patients, relatives and carers and ambulance staff in a calm, professional and polite manner
• To provide excellent customer care that demonstrates a caring and responsive approach to those attending the hospital.
• Use tact, diplomacy, understanding and compassion when communicating with patients and visitors who may be distressed
• To answer telephone calls from referring doctors regarding the admission or transfer of patients to the SEU and ensuring this is communicated effectively to the on-take clinical team
• Collect personal and confidential information from patients or relatives in order to complete the admissions process. Data may be collected at the SEU Triage reception area or directly from seriously ill patients who have been taken directly to a trolley or bed within the unit.
• To accurately record and input information into the Trust’s EPR system in a timely manner
• To collect and accurately input information into the SEU database
• To complete the admissions process within SEU Triage, printing labels and wristbands for all patients
• Scan patient documentation into correct patient records in EPR in accordance with Trust guidelines
• To ensure the tracking and requesting of medical notes for SEU patients
• File departmental records and organise the culling of filed notes in accordance with Trust guidelines
• To ensure that information on overseas patients is entered accurately onto EPR, to ensure appropriate charges are incurred
• Photocopying and other general office procedures
• To deal with general enquiries to the unit regarding patients, both internally and from external agencies such as Police, other health care workers and insurance companies ensuring that they are directed to the correct department of the Trust
• To work as part of the combined SEU team, providing administration cover where necessary at times of peak workload and / or unavoidable absences or shortages of staff as requested by the management team
• To understand own role and involvement in a Major Incident
• To contribute to own personal development, through attendance at mandatory training and annual appraisal
• To participate in the induction and training of new members of staff within the team


This advert closes on Wednesday 3 Apr 2024

Proud member of the Disability Confident employer scheme

Demonstrate high levels of customer care and be an ambassador for customer care within the Trust. Provide a robust administration function that underpins the delivery of a high quality service and maintain effective working relationships with clinical, nursing and administrative staff. Answer all telephone calls in a timely manner and action as appropriate. Maintain patient confidentiality at all times. Be flexible in your approach to work, such as covering other job roles at an appropriate grade or site, and to include varying working hours to ensure the service maintains a minimum level of cover during its core hours of 07:30-15:30. Book interpreters for patients prior to appointments and admissions as and when required. Book transport for patients who require it, in line with local processes and CCG guidelines. On an as and when required basis, use the Trust IT systems (EPR, PACS, etc.) to; register patients, make up a set of patient notes, request outpatient appointments. Any other duties at the request of the Unit manager / Matron which may be needed to fulfil the objectives of the post, which are appropriate to the grade.

The overall purpose of this role is to provide a high quality, comprehensive and professional administration service in support of the clinical activities undertaken on the Surgical Emergency Unit. Main responsibilities To be responsible for the reception of patients, relatives and carers and ambulance staff in a calm, professional and polite manner To provide excellent customer care that demonstrates a caring and responsive approach to those attending the hospital. Use tact, diplomacy, understanding and compassion when communicating with patients and visitors who may be distressed To answer telephone calls from referring doctors regarding the admission or transfer of patients to the SEU and ensuring this is communicated effectively to the on-take clinical team Collect personal and confidential information from patients or relatives in order to complete the admissions process. Data may be collected at the SEU Triage reception area or directly from seriously ill patients who have been taken directly to a trolley or bed within the unit. To accurately record and input information into the Trusts EPR system in a timely manner To collect and accurately input information into the SEU database To complete the admissions process within SEU Triage, printing labels and wristbands for all patients Scan patient documentation into correct patient records in EPR in accordance with Trust guidelines To ensure the tracking and requesting of medical notes for SEU patients File departmental records and organise the culling of filed notes in accordance with Trust guidelines To ensure that information on overseas patients is entered accurately onto EPR, to ensure appropriate charges are incurred Photocopying and other general office procedures To deal with general enquiries to the unit regarding patients, both internally and from external agencies such as Police, other health care workers and insurance companies ensuring that they are directed to the correct department of the Trust To work as part of the combined SEU team, providing administration cover where necessary at times of peak workload and / or unavoidable absences or shortages of staff as requested by the management team To understand own role and involvement in a Major Incident To contribute to own personal development, through attendance at mandatory training and annual appraisal To participate in the induction and training of new members of staff within the team