Total 79 Administrative / Clerical job vacancies in Newport, Wales

On the Isle of Wight our new Children’s Service leadership team understand that our social workers and our staff require the right environment to succeed in this challenging, rewarding, and important field.



Our vision is ‘creating change together’, which drives our values and behaviours to create change - in partnership with our children and families, our dedicated Children’s Service staff, our partners, and community services, to improve the lives of children on the Isle of Wight.



We value and respect the work you do and ensure our social work teams are given the right tools, conditions, support, and guidance needed to make real change happen.



Our social workers benefit from Social Work Personal Assistants to help with admin, diary management, visits, and recording; so social workers can spend more time with families.



This is a unique and exciting time to join our team. Following the successful completion of our 10-year partnership with Hampshire County Council on the 31st of January 2024, we have welcomed a brand-new senior leadership team with the determination and skill to build our new Children's Service.



Together they are already working to create one connected directorate, where Children’s Social Care and our Education, Inclusion and Access services are 100% focussed on improving the lives of children and families on the Isle of Wight.



Here in Children’s Social Care we are reviewing and redesigning our child assessment safeguarding service with the aim of reducing caseloads, improving the quality of reflective supervision, and creating the right conditions for social workers to focus on positive impacts and outcome for children.



We are seeking dedicated, skilled, and ambitious business administrators who share our vision to get things right for children, at the right time, in the right place, with the right support and intervention.



Do you...



Want a new challenge?

Want to work in a dynamic environment?

Want to focus on improvement and continual learning?

Share our vision and ambition to get things right for children?

Share our aim to intervene at the right time, in the right place and with the right support?



If the answer is yes, we would love to hear from you!



Our practice model is:

· Relational

· Strengths based

· Solution focussed

· Restorative



We embody this model in all our relationships. We embrace an inclusive culture and will support you in your role and challenge you to be your best.

Proud member of the Disability Confident employer scheme

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

PA / Secretary

Salary: £13.09 per hour

Location: Newport / Hybrid

Hours: Full-Time 37 hours per week

Acorn by Synergie is recruiting for a PA position for one of our clients in the Public Sector.

This role will provide first line administrative support to the Divisional Directors in the company. The team are key in providing support and assistance to the Services Directors, ensuring efficient use of their time and key administrative / secretariat support.

Responsibilities

• Responsibility for ensuring the Director's diary is updated and maintained daily.

• Answer and prioritise incoming emails making decisions on what action is required.

• Record and track progress of Directors actions.

• Arranging meetings, collating meeting materials, briefing papers etc including uploading papers for meetings a software application.

• Provide secretarial support for meetings within Services, including management of agendas, actions and minutes.

• Deal with queries as they arise.

• Organise travel arrangements for the Director including international travel.

• Maintain Directorate Document Management System (SharePoint) records and libraries ensuring they are kept up to date.

• Arranging live events and providing support during the event.

• Provide cover and support to other PA's within the Team.

• Liaising with stakeholders at all grades, building good working relationships within an environment of respect and inclusion.

Experience / Skills

• Previous PA skills is essential for this role. Including managing a busy diary, prioritising emails, minute writing, booking travel.

• Works well within a team, excellent engagement skills and able to cover colleagues at short notice.

• Able to work with Senior Management in a confident, professional manner.

• Be flexible when asked to attend the office in person.

This role will be carried out in-line with the clients Hybrid working arrangements. The requirement for attendance on-site in Newport can vary by role but will be a minimum of 1 day a week.

You will be required to attend site for additional workshops, training, and other business essential work as and when required. This can be short notice.

Acorn by Synergie acts as an employment agency for permanent recruitment.

Proud member of the Disability Confident employer scheme

PA / Secretary

Salary: £13.09 per hour

Location: Newport / Hybrid

Hours: Full-Time 37 hours per week

Acorn by Synergie is recruiting for a PA position for one of our clients in the Public Sector.

This role will provide first line administrative support to the Divisional Directors in the company. The team are key in providing support and assistance to the Services Directors, ensuring efficient use of their time and key administrative / secretariat support.

Responsibilities

• Responsibility for ensuring the Director's diary is updated and maintained daily.

• Answer and prioritise incoming emails making decisions on what action is required.

• Record and track progress of Directors actions.

• Arranging meetings, collating meeting materials, briefing papers etc including uploading papers for meetings a software application.

• Provide secretarial support for meetings within Services, including management of agendas, actions and minutes.

• Deal with queries as they arise.

• Organise travel arrangements for the Director including international travel.

• Maintain Directorate Document Management System (SharePoint) records and libraries ensuring they are kept up to date.

• Arranging live events and providing support during the event.

• Provide cover and support to other PA's within the Team.

• Liaising with stakeholders at all grades, building good working relationships within an environment of respect and inclusion.

Experience / Skills

• Previous PA skills is essential for this role. Including managing a busy diary, prioritising emails, minute writing, booking travel.

• Works well within a team, excellent engagement skills and able to cover colleagues at short notice.

• Able to work with Senior Management in a confident, professional manner.

• Be flexible when asked to attend the office in person.

This role will be carried out in-line with the clients Hybrid working arrangements. The requirement for attendance on-site in Newport can vary by role but will be a minimum of 1 day a week.

You will be required to attend site for additional workshops, training, and other business essential work as and when required. This can be short notice.

Acorn by Synergie acts as an employment business for the supply of temporary workers.

Proud member of the Disability Confident employer scheme

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Looking for a new opportunity? Join our team as Personal Care Assistant.

We are seeking Personal Care Assistants to join the care team our residential aged care home Hudson House and our newly acquired home, Yallambee Lodge in Cooma, New South Wales. We have multiple positions available.

Who we are:
As a proud not for profit organisation since 1922, Respect Aged Care serves older residents through our high standard of care and community. Our focus is on giving back to older adults by fostering communities of belonging. Headquartered on the northwest coast of Tasmania, our philosophy is: Everyone deserves the right to a life well-lived, with dignity and respect.

Our organisation is constantly growing, with many homes and thousands of residents and employees across Victoria, New south Wales and Tasmania. Respect also has home care services in multiple states, and more than 700 units in different retirement villages and independent living communities.

The Position:

The successful candidates will join our dynamic and supportive care team and will provide competent personal care, support and assistance to all residents under the direction and guidance of the senior clinical team. The Personal Care Assistant is responsible for providing competent personal care, support and assistance to all residents under the direction and guidance of the senior clinical team.

Key Responsibilities:

• Provide personal care to assist residents to maintain independence and dignity with respect to activities of daily living and lifestyle.
• Attend to meal delivery and refreshments as required.
• Record observations on relevant assessment charts and documents any observed exceptions to the care plan in the progress notes; and reports such to the EN/RN.
• Check residents daily menu requirements.
• Attend to duties as allocated and or delegated by the RN/EN, including general ward duties.
• Any other task not defined but within the employees skills, as directed by the organisation.

Essential:

• Current National Police Certificate (or ability to acquire).
• Relevant Certificate III Qualification.
• Demonstrated verbal and written communication skills.

Desirable:

• Experience in residential aged care.

To be considered for employment with Respect, each candidate must satisfy the legislative requirements of Aged Care Worker Screening to ensure suitability to work in the aged care industry.

What we can offer you:

• Competitive salary and entitlements.
• Pay incentives including not-for-profit salary packaging.
• Meaningful work in a purpose-driven organisation.
• Long-term employment in a recession-proof sector.
• Learning, development, and growth opportunities.
• Discounted private health insurance.

Our purpose:

To care for the elderly in our communities in an environment of respect, value, and belonging.

Our Values:
Respect - Treat all people with fairness and dignity
Care -  Look after and protect the elderly, and each other
Teamwork -  Encourage, cooperate, and build trust
Courage -  Do the right thing, even when it’s difficult
Integrity -  Be open, honest, and trustworthy
Innovation -  Think differently to solve problems.
Excellence -  Drive quality to continuously improve.

Administrative Assistant needed in Conwy

The rate is £11.79ph PAYE

This is a temporary role working part time

The reference number is: RQ1294074

The successful candidate will provide support in de-cluttering office spaces.

They will carry out a range of clerical tasks e.g. typing, filing, photocopying, inputting and scanning and will be able to deal with information that is confidential and/or sensitive.

They will also support the Project Manager with administrative related duties for storage spaces.

Due to high volumes of CVs received, we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to Kirsty@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

You can also follow us at Twitter/Facebook/LinkedIn or via our website

Job summary: To provide general secretarial support to the practice manager, doctors and health professionals, involving word processing and audio typing skills with general clerical work. Job responsibilities: To provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, in an accurate and quality manner. To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure. To retrieve medical records and assist the completion of medical/insurance records, as and when required. File patient records and correspondence in patient medical records. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries. To maintain the computer clinic system in an accurate and secure manner. To assist with the gathering of statistics and information when required. To provide cover for members of the secretarial team during periods of sickness and annual leave. To receive and dispatch mail. Competent with using System One and eRS choose and book systems. Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data Health & safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety policy, the practice Health & Safety manual, and the practice Infection Control policy and published procedures. This will include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards Actively reporting of health and safety hazards and infection hazards immediately when recognised Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role Undertaking periodic infection control training (minimum annually) Reporting potential risks identified Demonstrate due regard for safeguarding and promoting the welfare of children. Equality and diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/Professional development: The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work Quality: The post-holder will strive to maintain quality within the practice, and will: Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage own time, workload and resources Communication: The post-holder should recognize the importance of effective communication within the team and will strive to: Communicate effectively with other team members Communicate effectively with patients and carers Recognize peoples needs for alternative methods of communication and respond accordingly Contribution to the implementation of services: The post-holder will: Apply practice policies, standards and guidance Discuss with other members of the team how the policies, standards and guidelines will affect own work Participate in audit where appropriate

Fixed term contract up to 31/12/2024

The Academic Partnerships Department supports the University and Faculties in developing and managing teaching and learning partnerships with education institutions and organisations in the UK and internationally. With the University’s focus on expanding its transnational education offering (Swansea University education delivered internationally at partner institutions), the work of the Department and the number and scale of projects has increased significantly. This role will involve providing administrative support to project teams including specific administrative functions necessary to ensure the effective set up and operation of collaborative partnerships, and duties associated with the management and operation of the office. The successful candidate will be required to manage partnership records; provide support with meeting organisation, minute-taking, production of reports and follow up activities as well as partnership specific activities like quality assurance monitoring, manage the day-to-day activities of the Department, including acting as the main point of contact for enquiries and undertake financial duties as required.

The post holder will be expected to be competent in Microsoft applications, MS Teams, SharePoint, databases, and financial management systems. The post holder will be expected to have suitable experience in a similar role and be familiar with processes of the University or similar organisations. Excellent communication skills including the ability to liaise with senior University staff and external bodies will be essential to this role.

EQUALITY, DIVERSITY & INCLUSION
The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.

As an inclusive and welcoming workplace, we value people for their skills regardless of their background. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English.

WELSH LANGUAGE SKILLS
The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.

The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.

ADDITIONAL INFORMATION
Applications for this role will take the format of a CV submission and cover letter.

Please ensure you address how you meet the person specification as detailed in the job description by highlighting your relevant qualifications, skills and experience in a cover letter.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. To provide administration support to the diabetes optimisation team conducting diabetes optimisation reviews in the community. To support and assist in co-ordinating the administration duties for the Project Manage the clinic booking process To deal with telephone calls from members of the public, internal/external stakeholders who have contacted the team to book or change appointments and to give advice and support to those enquiring in relation to the diabetes reviews. To arrange and support meetings on behalf of the Diabetes Optimisation team to include the taking and transcribing of notes and action points as required. To copy and circulate documents as required, including paperwork relevant to diabetes assessments ensuring timely distribution. To undertake the co-ordination and processing of procurement requisitions using the Oracle system. Assist the team in meeting challenging deadlines which will require robust and timely systems of communication. Provide and receive information in an appropriate manner ensuring that all aspects of the Data Protection Act are complied with. Gather and input data necessary to compile reports To assist in the maintenance of the filing system. To assist in the co-ordination of Diabetes Optimisation Reviews. To be responsible for prioritising own work load and to be able to multi task where priorities dictate.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

We are seeking casual Personal Care Assistants to join our care team at our Woodhaven Home in Lockhart, New South Wales. Become a part of our beautiful 23-bed home, where you can contribute to a unique community and deliver high-quality care to our elderly residents.

As a proud not for profit organisation since 1922, Respect Aged Care serves older residents through our high standard of care and community. Our focus is on giving back to older adults by fostering communities of belonging. Headquartered on the northwest coast of Tasmania, our philosophy is: Everyone deserves the right to a well-lived life, with dignity and respect.

Our organisation is constantly growing, with many homes and thousands of residents and employees across Victoria, New south Wales and Tasmania. Respect also has home care services in multiple states, and more than 700 units in different retirement villages and independent living communities.

Personal care assistant

The successful candidates will join our dynamic and supportive care team and will provide competent personal care, support and assistance to all residents under the direction and guidance of the senior clinical team. The Personal Care Assistant is responsible for providing competent personal care, support and assistance to all residents under the direction and guidance of the senior clinical team.

Key Duties:

• Provide personal care to assist residents to maintain independence and dignity with respect to activities of daily living and lifestyle.
• Attend to meal delivery and refreshments as required.
• Record observations on relevant assessment charts and documents any observed exceptions to the care plan in the progress notes; and reports such to the EN/RN.
• Check residents daily menu requirements.
• Attend to duties as allocated and or delegated by the RN/EN, including general ward duties.
• Any other task not defined but within the employees skills, as directed by the organisation.

Essential:

• Current National Police Certificate & NDIS Screening (or ability to acquire)
• Relevant Certificate III Qualification
• Demonstrated verbal and written communication skills

To be considered for employment with Respect, each candidate must satisfy the legislative requirements of Aged Care Worker Screening to ensure suitability to work in the aged care industry.

We offer:

• Competitive salary and entitlements.
• Pay incentives including not-for-profit salary packaging.
• Meaningful work in a purpose-driven organisation.
• Long-term employment in a recession-proof sector.
• A healthy and positive workplace culture.
• Learning, development, and growth opportunities.

Our purpose:

To care for the elderly in our communities in an environment of respect, value, and belonging.

Our Values:
Respect - Treat all people with fairness and dignity
Care -  Look after and protect the elderly, and each other
Teamwork -  Encourage, cooperate, and build trust
Courage -  Do the right thing, even when it’s difficult
Integrity -  Be open, honest, and trustworthy
Innovation -  Think differently to solve problems.
Excellence -  Drive quality to continuously improve.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in TRAC.

Required Admin Assistant to work in busy legal practice. Experience would be desirable but no essential. A key attention to deal and ability to work under pressure. To assist fee earners and Solicitors with their day to day task.