Total 1,061 Administrative / Clerical job vacancies in New Malden, Greater London, KT3 6JJ

26th November,
Whats in it for you?

Be our next hero! - be part of a rewarding not-for-profit organisation
Working with an innovative and technologically advanced organisation
Experience a working environment with strong quality and compliance frameworks
Work in the wonderful town of Tenterfield
Competitive base rate (based on experience) 11.5% Super
Not For Profit Salary Packaging - Increase your take-home pay
Annual Leave Loading of 17.5% - Get paid more take leave!
Onsite & Online career development & programs
Culture that focuses on career development and working together
Who we are
Tenterfield Care Centre (TCC) is proudly part of the Apollo Care Alliance, an innovative national organisation with a unique vision to support not-for-profit aged care communities.
At TCC, we aim to provide the highest quality residential aged care in environments
... Click here to view more detail / apply for Personal Care Worker

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

Starting at $39,379 Per Year (NF 2-3)

• Coordinates all personnel action requests with Operations Project Manager (OPM) and/or Deputy Operations Project Manager (DOPM), site managers, and Civilian Personnel Office.
• Compiles training needs, develops and submits training plan for approval.
• Provides administrative oversight and liaison with multiple site supervisors and administrative and technical support staff at geographically dispersed project office locations.
• Coordinates budget development and execution and administers internal controls for compliance with policies and regulations.
• Prepares organizational charts, fact sheets, and other information for in-house and official briefings.
• Keeps individual project administrative personnel informed of current changes in regulations, forms, and administrative requirements.

Starting at $61,999 Per Year (GS 9)

1. Processes applications and issues identification cards controlled and restricted area badges, vehicle registration, and temporary passes to eligible personnel.
2. Maintains controlled forms.
3. Carries out routine, miscellaneous clerical tasks.
4. Provides general customer service.

Starting at $36,209 Per Year (GS 4)

Major duties and responsibilities include:

• Oversees and facilitates the administrative management for Nutrition & Food Service.
• Independently develops, plans, issues and implements procedures to comply with directives concerning administrative matters.
• Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management and data management within the division.
• Participates in regular meetings with leadership and other senior members to address administrative management issues, resolve problems and provide recommendations for correcting or improving processes and programs.
• Compiles information prepares administrative reports for management briefing and sharing with work groups.
• Serves as the department Automated Data Processing Application Coordinator (ADPAC).
• Manages, monitors, coordinates and provides regulatory guidance on all personnel actions, organizational structures and position management for the Service.
• Reviews, interprets and provides recommendations for the revision of regulatory guidelines, policies and standing operating procedures pertinent to personnel administration and all Service operations.
• Participates in the planning for budgeting needs and financial management for Nutrition & Food Service.
• Attends budget calls, reviewing guidelines and instructions in order to brief managers of schedules and data requirements.
• Coordinate with Assistant Chief, N&FS/Food Production Manager to control purchasing and use of supplies.
• Reviews office needs in order to plan and develop budget data and justification for review and approval.
• Performs other related duties as assigned.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Full-Time; Monday-Friday 8:00 am - 4:30 pm
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD99929S and PD99929-A
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Physical Requirements and Work Environment: The work is primarily sedentary and is usually accomplished while the incumbent is comfortably seated at a desk or table. Some physical demands such as standing, walking, bending and lifting (up to 40 pounds) is required. Physical exertions including stretching, reaching, and pulling or pushing carts occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets. The work is performed in a typical office setting, requiring the use of normal safety precautions necessary for an office environment. The work area is adequately lighted, heated and ventilated.

Starting at $57,594 Per Year (GS 7-9)

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s on this page The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.

Wellbeing Personal Trainer

Stockley Park FWC | Fitness | Permanent | Full Time

From £28,928.64 up to £40,772.16 OTE depending on experience

40 hours per week

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Wellbeing Personal Trainer at our Stockley Park FWC, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Wellbeing Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

• Have the opportunity for further training from the in house Personal Best program, upskilling to Les Mills instructor and group cycle, plus additional CPD opportunities.

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £40,772.16 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

An opportunity has arisen for an individual to join the Surgery, Women’s Health Service Directorate as a Medical Secretary. There are a range of departments within the Division and the role of the Secretary is to provider cover as directed by the Medical Secretaries Manager.

Our medical secretaries provide a highly valued service to the clinical teams. Although the vast majority of clinic letters are no longer typed by hand, you will need to have good key boards skills. Previous administrative experience in a healthcare environment would be valuable, along with good knowledge of using computer systems, especially spreadsheets, and organisation skills. You should be a team-player with excellent written and verbal communication skills. You should have a good telephone manner with good interpersonal skills and a flexible approach to duties,

The post-holder will need to be able to prioritise and organise your own workload. You need to be comfortable working in an ever changing environment and be able to retain your focus on providing an excellent service to patients, staff and external stakeholders such as referrers.

Knowledge and understanding of the Data Protection Act and Equality and Diversity are required as well as a good standard of general education.



**Previous applicants need not apply**

The Medical Secretaries work both independently, and as a team. You will need to have the self-discipline and organisational skills to manage the work on your own. However, we encourage team working, where secretaries work together to share uneven work loads or to meet a deadline.

The Medical Secretary Manager will be there to direct and support you and there will be monthly line management meetings. You will need to be comfortable with using online meeting software, such as Teams or Zoom. This role would be a good first opportunity for someone who is keen in a career in hospital administration and management.

The primary duties of the role include:
• Administration of clinic letters and documents
• Maintaining up-to-date records
• Supporting clinicians by completing the administration of paper clinics
• Liaising with patients, Consultants and Registrars, and other members of staff
• To work as an integral part of the SWSH Medical Secretaries Team



Homerton Healthcare NHS Foundation Trust is a high performing and flourishing organisation serving the population of Hackney, East London, The City and beyond.



We are extremely proud of the fact that Homerton Hospital has recently attained the highest possible rating of "Outstanding" from the Care Quality Commission (CQC).



Our integrated Trust provides comprehensive hospital and community health services for its local population and a range of specialist services for a wider group of patients. In addition, the Trust manages services out of St Leonard's Hospital and the Mary Seacole Nursing Home.



Homerton aims to ensure equality and value diversity, and we are committed to inclusion for all of our staff. This is reflected in our policies, procedures and People Plan. All of our staff are expected to embody our Trust values at all times.



We are also committed, through our Fair Recruitment Standards, to ensuring all applicants are treated fairly.



Homerton has a proud tradition of supporting and developing its staff, including its well regarded and valued nursing community, and all staff are able to take advantage of a great range of benefits.



Homerton is proud to have been included on the HSJ & Nursing Times Best Places to Work list.

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s on this page



The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.


This advert closes on Tuesday 10 Dec 2024

Proud member of the Disability Confident employer scheme

Kimpton Fitzroy London are looking for a Personal Assistant to join their 5 Star team on a 12 month fixed term contract.

A “London Hotel Like No Other,” Kimpton Fitzroy London is an iconic 19th-century building which meets the London of today: From the outside, this landmark building, which occupies the eastern side of Bloomsbury’s Russell Square, looks every bit the part of grande dame. Inside, though, contemporary interiors beckon the discerning traveller to settle in and stay a while. Want to be part of this Lifestyle Luxury property?

As a Personal Assistant, we will support you to:

• Be yourself - bringing the real you to work, with your unique personality we want you to be who you are!
• Lead yourself – we trust you to make decisions and exert your creativity in order to provide our guests with heartfelt human connections, we trust you to do right!
• Make it count – you matter, and we will provide you with all the tools you need in order to create ridiculously personalised experiences for our guests every day!

Your Day to Day:

• Supporting our General Manager on admin related work and diary management.
• Supporting cross-functional events, e.g., monthly whole team meeting preparation/execution and minute-taking.
• Compiling owners’ presentations and monthly Business Review presentations on time.
• Minute taking at above meetings and supporting HR with minutes of confidential meetings.
• Responding to online social media guest reviews (e.g., TripAdvisor) and ensuring all the guest comments are followed up on promptly including producing data analysis
• Co-Ordinating and communicate all VIP bookings
• Managing guest correspondence.
• Providing basic messaging support to external and internal comms.
• Maintaining confidentiality when dealing with sensitive matters and documentation

In order to succeed in this role, it is important that you have:

• 3 years administrative/secretarial, project coordination or related experience
• Experience of working in a multi-disciplined environment
• Ability to work flexibly and respond to workplace challenges with a calm attitude.
• Working across teams and built strong working relationships based on trust and understanding
• Strong PC skills 3 including software packages (i.e., Excel, Microsoft Word, PowerPoint, E-Mail).
• Excellent oral and written communication skills. Detail oriented.
• Good problem-solving skills. Strong organizational and work coordinating skills to handle multiple assignments and projects.

We are committed to offer and provide our Personal Assistant with a competitive salary and a large range of benefits:

• Competitive salary and great IHG perks!
• 31 days holiday each year, including bank holidays, and this increases up to a maximum of 33 days (pro rata)
• Company sick pay
• Meals whilst on duty in our staff restaurant
• Most importantly, we’ll help you grow, and develop you as an individual

Kimpton Fitzroy London is all about providing a contemporary luxury hotel experience whilst building heartfelt human connections with guests and colleagues – we call it the Stay Human project. What more you ask? We have been named ‘The plushest pet-friendly hotel’, because our heartfelt connection does not end with humans, it is extended to our furry friends. Want to know more? Apply now as we would love to hear from you!

You are always welcome here!

We are open 7 days a week 365 days a year and need people to work a range of shifts and days - this means we can offer great flexibility if required.

Please click ‘apply’ now!

You must meet the legal requirements to work in the UK.

At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, colour, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.

Kimpton Hotels & Restaurants crafts unique destinations that kindle heartfelt human connections. Our bespoke spaces blend spirit, style and delight to create an addictive culture of refined irreverence where locals, visitors & colleagues seamlessly connect.

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.

Your new company
This well-established and successful business is seeking a legal secretary to join their team.
Your new role
You will be providing secretarial support to a small team, which includes audiotyping, organising bundles for court, using their case management system to open and close files, creating reports for monthly meetings, handling queries from clients, responding via phone and email and any other ad-hoc duties required by the team.
What you'll need to succeed
Your prior experience working within a secretarial role within a legal firm will help you succeed in this role. Ideally, you will have worked within a personal injury team, but it's not essential. You're organised with excellent attention to detail and can work well off your own initiative. You're switched-on and proactive and can work well in a team. You enjoy working in a busy environment and have great time management.
What you'll get in return
You will receive a competitive salary and have access to a great benefits package including holidays, pension, opportunity to work from home a couple of days a week and more. You will be working for an excellent and long-standing organisation that offers great training and development.
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Vacancy for a full time Admin Officer in a prestigious property management company in central London, Kings cross.

You will be trained an involved in all aspects of the property management, maintaining rent database records, raising invoices, book keeping and supporting our in house property management team team.

The successful candidate must be computer literate, have excellent verbal and written communication skills, along with good numerical skills and be a good team player. You must have a drive and willingness to learn and develop your professional skills and abilities in the property sector.

Duties include but are not limited to:
•Provide general office management duties – including ordering of office supplies, overseeing general office upkeep
• Assist in the coordination of projects and team activities.
• Maintain accurate records and databases.
• Provide comprehensive administrative support to the team
•Work closely with property managers to help meet deadlines as and when required.
•Work closely with maintenance administrator and able to liaise with contractors/landlords/other staff in the provision of the day-to-day maintenance service.

Experience:
- Good verbal & written Communication skills, must be able to use own initiative and effective team player
- Proficiency in administrative tasks and data entry.
- Experience of using computer software including Microsoft word, Excel, Outlook etc


If you are available for interview and can start immediately, please text your name and number with Ref: ADMIN011 to 07950780359, or call 02071939470 for inquiries. You can also send your CV to mimi@gen122.com

What skills and experience we're looking for

Who we’re looking for

We’re looking for a talented individual to provide an exceptional business support service to our pupils, teachers and wider stakeholders. As a key member of our school’s business support team, your expertise will help to deliver an outstanding learning environment for our young people.

The successful candidate will be a committed team player with excellent organisational and specialist technical skills. You will have extensive experience of delivering outstanding customer service and possess the ability to develop relationships across our school and the Star community.

You will have:

• A*-B or 9-5 in English and Maths at GCSE.
• Experience of working in a senior administrative role.
• Experience of minuting meetings and undertaking follow up actions.
• The ability to work with a variety of partners and key stakeholders in an effective manner.
• Strong interpersonal and team-working skills.

What the school offers its staff

About Star Salford Academy

Star Salford Academy is a 5-form entry mixed secondary school for 11 to 16 year olds, which opened in September 2023. Like all Star schools, Star Salford Academy has a leadership specialism.

We provide a knowledge-based academic curriculum alongside a rich and diverse leadership programme that grows character and inspires charitable and social action. Our pursuit of educational excellence is based upon our fundamental belief that every pupil has the capacity to become a successful and inspirational leader.

During its opening year, the school admitted an intake of 150 pupils in Year 7. We will continue to admit a new intake of Year 7 pupils at the beginning of each academic year.

Commitment to safeguarding

Star Academies is committed to safeguarding, safer recruitment and promoting the welfare of pupils. Our comprehensive recruitment and selection processes aim to discourage and screen out unsuitable applicants. Successful candidates are subject to rigorous pre-employment checks. We are equally committed to eliminating discrimination and encouraging diversity. We aim for our workforce to be representative of society and that each employee feels respected and able to give their best. We are committed to providing equality and fairness in our recruitment and employment practices and not to discriminate on any grounds. We oppose all forms of unlawful and unfair discrimination.

• Review project costs incurred to ensure all expenditures are appropriately documented and remain within the department's established operating budget.
• Prepare and review a variety of procurement documentation, funding documents, administrative reports, and similar documents required to support program funding and procurement actions.
• Coordinate the organization's hand receipts to properly account for high-value items, lab and/or durable equipment in support of operations.
• Assist in coordinating organization events which include but are not limited to: cadet summer internships, project competitions, conferences and other events sponsored or attended by the organization's staff.
• Maintain Approving Official's (AO) budget by loading funding targets into the Defense Travel System (DTS) budget module, updating as required.
• Assist in the preparation, consolidation and completion of a variety of management and research reports.
• Maintain calendars for organization and its leadership.
• Serve as the point of contact for information on policies, procedures, and requirements on matters pertaining to administrative functions.

Starting at $57,594 Per Year (GS 7)

• Review project costs incurred to ensure all expenditures are appropriately documented and remain within the department's established operating budget.
• Prepare and review a variety of procurement documentation, funding documents, administrative reports, and similar documents required to support program funding and procurement actions.
• Coordinate the organization's hand receipts to properly account for high-value items, lab and/or durable equipment in support of operations.
• Assist in coordinating organization events which include but are not limited to: cadet summer internships, project competitions, conferences and other events sponsored or attended by the organization's staff.
• Maintain Approving Official's (AO) budget by loading funding targets into the Defense Travel System (DTS) budget module, updating as required.
• Assist in the preparation, consolidation and completion of a variety of management and research reports.
• Maintain calendars for organization and its leadership.
• Serve as the point of contact for information on policies, procedures, and requirements on matters pertaining to administrative functions.

Starting at $57,594 Per Year (GS 7)

Job Purpose
This role is2-3 days per week , 16-18 hours a week.


• A very interesting role is available for a Job Share Support Worker for a visually impaired Team Lead Occupational Therapist (16-18 hours per week over 2-3 days each week). The ideal candidate should be reliable and flexible and keen to learn all about the service area we work in.
• Must previous admin / PA experience at least 1 year.
• Must be abele to do 2-3 days a week.
• System work experience (desirable )

Central London Community Healthcare (CLCH) is one of the largest community healthcare organisations in London and Hertfordshire, providing our services to diverse communities/boroughs in 11 London Boroughs - Barnet, Brent, Ealing, Hammersmith & Fulham, Harrow, Hounslow, Kensington and Chelsea, Merton, Richmond, Wandsworth, Westminster - and Hertfordshire.

Just as we care about our patients’ wellbeing, we care about yours!

We can offer you:
• A comprehensive induction into the community service followed by a local induction to introduce you to the role
• Single occupancy accommodation in Central London – (we can help you find accommodation in London, support you with your deposit)
• Support with gaining your driving license *T&C’s apply
• Car lease scheme *T&C’s apply
• Flexible working options
• Annual travel card loan
• Training, support and development in your career

To have a full look at our benefits and what it’s like working for us please go here:https://www.clch.nhs.uk/job/pay-and-benefits

At CLCH we appreciate and are proud of the diversity in the communities we serve and the workforce we employ. Applications are open and welcome to anyone, regardless of your age, sexual orientation, ethnicity, religion, and disability. We are proud to say that we follow the workforce race equality standard and 28% of our senior staff (8A and above) are from a BAME background. CLCH also has active BAME and LGBTQI networks.

· Providing a high-quality administrative service to meet the requirements of the unit including data collation and recording, audits, filing and making and receiving telephone calls. Prioritising the clinical team administration needs,

· Good typing speed.

· Excellent verbal and written skills, and competent in the use of Microsoft Office (e.g., Word, Excel, and Outlook), prepare routine correspondence independently

· Good attention to detail.
• Good communication skills and be able to maintain confidentiality and deal with issues of a sensitive nature.
• Flexible approach to work and ability to be proactive. At times working unsupervised and organise/manage own workload on a day-to-day basis.

· Will need to accompany OT on patient visits in the community so should be able to drive and have access to a car. Ideally live within 10 minutes of EN4.


This advert closes on Monday 9 Dec 2024