Total 32 Administrative / Clerical job vacancies in Mumbles, Swansea, SA3 5AL

Please note this is not a Swansea city council job. You will be working with a private client who received direct payments.

A little about myself:
I am a teenage boy living in Swansea. I have autism and learning disabilities. I am looking for a second PA to come out with me and my existing PA. I love going out but sometimes need encouragement. I need to stick to strict routines. I enjoy swimming, listening to music and going to McDonalds.

Hours of work
6 hours per week during school term (Usually a Monday and Tuesday after school but this can be discussed and changed if needed)
10 hours per week in school holiday

You will be working with my other PA.

Rate of pay: £11.55.

Tasks involved.
• Accompany me and my PA to my chosen activity.
• Support my PA.

Type of person required.

• A person who respects and understands the importance of privacy and confidentiality.
• Someone who is confident, mature and has patience.
• A person who is dependable and arrives on time.
• A person with a friendly, easy-going manner.
• Someone who is adaptable and flexible is essential.
• Someone who could provide extra hours on occasions.
• Someone who will be able to support me but not take over.
• Able to work Independently and on their own initiative to previously agreed criteria.
• Someone who can work to instruction.
• Someone trustworthy, reliable, and punctual.
• Someone with a caring and responsible attitude.
• Be willing to undertake any training identified as relating to the post e.g. Manual Handling Course, Basic First Aid.

Concerning the position

You will be formally employed by the Direct Payment Client which requires a National Insurance number to be submitted. A trial period will be necessary in the first instance in the form of a six-month probationary period. Salary will be paid monthly (Annual leave is calculated on a pro rata basis). A DBS MUST be processed prior to any commencement of employment. Costs of DBS will be met by Swansea council where applicant is eligible.

Urgently Required: Temporary Accounts Payable Role!!! Exciting new opportunity in Leeds!

Are you looking to get into a new a role immediately? Are you wanting to continue your finance experience? If you answered yes then this is a role for you

About this role

Search consultancy are supporting a Global Manufacturing business to recruit for a Temporary Account Payable role in Leeds for a 6 weeks to cover.

This is a brilliant opportunity if you are an experience Accounts Payable seeking a new opportunity and are quick and efficient to get the job done.

This role requires the main Account Payable responsibilities:

• Inbox- Checked Daily and to be kept to a minimum
• Account Payable- Invoice Approval
• Account Payable- Printed and Processed Daily
• Account Payable Statements to check and reconcile
• Bank Reconciliations (GBP / EUR / USD), ensure SAP balances with the bank and journals created when necessary

To be considered for this role you will have to be available to start immediately, be available for 6 weeks and have experience in Accounts Payable or Purchase Ledger background.

If you are interested in this role, please apply today!

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

The post holder will provide an expert administration service to the clinical specialty and its associated work streams. The post holder will support the consultants, junior medical staff and other health professionals with the creation of best practice and processes, supporting diary management, co-ordination of workload and of appointments and admission related information for patients and carers. The post holder will lead and contribute to the effective application of administration skills in their area of work with a high degree of technical proficiency and will ensure that the speciality maintains an efficient throughput of work. The post holder will ensure all administration duties relating to the patient pathway are adhered to and will co-ordinate and maintain arrangements to facilitate the patient's progression along a defined pathway, using understanding of work procedures own experiences and practices. Using own knowledge and experience the post holder will maintain and improve the office organisation and will delegate and monitor the workload related to the administration team The post holder will monitor and review patient forms /details and items pending further action, to ensure that outstanding responses and information are finalised. Collect and collate information relevant to the patient and the service, for example waiting times, RTT, DNA/CNA statistics, backlog and length of stays as well as delayed transfers of care and will report on statistics as directed by the line manager. Reflect and evaluate practice and make suggestions to improve working practices to enhance service delivery. Improve own performance and teams' performance by supporting change to procedures and service developments. The post holder will be responsible for reviewing the standard operating procedures and will implement and support colleagues on these, making judgements requiring a number of options, using experience from in depth knowledge of the role and broad skill base related to their practice. Responsible for capturing and transmitting information using electronic communication media, working to agreed protocols and standard operating procedures within each speciality working autonomously. The post holder will process documents accurately and efficiently using digital dictation, analogue dictation and as directed by the clinician and will demonstrate self-directed development and practice of patient administrative systems, whilst undertaking tasks that will require the individual to exercise judgement and expertise. Responsible for informing and updating the team with relevant information, making self and others aware of data related to tasks and activity. Will plan own time to ensure that patient pathway administration is a priority ensuring the patient pathway is followed through to completion. Monitor, share and coordinate workload for the team as necessary with the aim to reduce delays and backlogs when appropriate. Provide support and guidance to medical secretaries and support in accurate data entry in the Patient Administration Systems. When required arrange meetings and associated paperwork, taking and transcribing minutes, distributing agendas, paperwork and approved minutes effectively in a timely manner. Performing, administrative tasks the post holder will have the responsibility for safe use of equipment and resources used by self or others (e.g. will report any defects in equipment through the IT Helpdesk Service) Communication Customer Service Skills The post holder will have excellent communication skills and will be empowered to make decisions in line with service level agreements, policies and key performance indicators. The post holder will act with an efficient, professional and friendly manner to ensure that the patient, relative, colleague receives an effective and efficient service, advising on access to and use of services. The post holder will accurately produce statistical reports for example clinic/theatre/waiting lists, and ratio of new to review patients, as required and ensure quality of data throughout. The post holder will have the ability to prioritise and manage a number of conflicting requirements and to work autonomously with significant discretion within a defined set of parameters. Making own decisions on how best to achieve expected results to meet key performance indicators and service level agreements. The post holder will develop, promote and sustain productive working relationships with patients, relatives and health professional colleagues Be proactive and use initiative to ensure that speciality work streams endeavour to adhere to the agreed standard operating procedures /service level agreements and key performance indicators as set by the line manager. The post holder will monitor workloads and supervise and support the medical secretaries' team to ensure that all patient related enquiries are dealt with efficiently and accurately within the responsibility and remit of the role. Escalating any unanswered queries to the relevant person with the appropriate degree of urgency on a day-to-day basis. You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click "Apply Now" to view in Trac. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

At the Healthcare Management Trust (HMT), we are committed to delivering the highest quality healthcare and understand that our well-trained, passionate team of employees lie at the heart of delivering the service our patients and residents expect. Our team of employees share our vision to provide world class healthcare, and we continuously improve the skills within our workforce to ensure we maintain our position within the healthcare sector. We know our team have a wealth of knowledge and experience, and by working together we develop an exciting and innovative workplace.

The Recruitment Co. is urgently recruiting for a an Executive Administrative Assistant to join our clients growing team working in the manufacturing industry based in the Swansea area. Immediate start available!!


Hours of work: Full time, Monday to Friday 30 - 40 hours per week (site based between the hours 8:30am to 5pm)
Salary: £28,000 (pro rata depending on hours required)
Contract: Temp to perm


Responsibilities:


The Assistant will be required to intrinsically support the EA. This is a responsible role and as such portraying a favourable and highly professional impression to all stakeholders is paramount. The assistant will need to support the EPA and their division with efficiency and professionalism. Discretion is absolute. Tasks and responsibilities will be governed by the EPA and may include diary management, complex travel arrangements and expenses, managing correspondence, as well as significant general administration.


Skills Required:

• Excellent written and verbal communication skills. A tactful, assertive, and articulate voice able to interact effectively with a wide range of people from a variety of cultural backgrounds and levels of seniority.
• Business experience preferred.
• Excellent attention to detail and takes pride in working to a high standard in routine activities, as much as special projects.
• Numeracy skills.
• Planning, prioritisation, and time management skills.
• Ability to work to deadlines by setting priorities and managing work loads.
• Excellent logistical skills - complex diary management.
• Enthusiasm, creativity, and a proactive problem-solving approach.
• Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality.
• An exceptional working knowledge and skills of Microsoft applications (Word, Access, Excel, PowerPoint, and Outlook).
• Practical experience of using databases & spreadsheets.
• Understanding of financial spreadsheets EXCEL
• Discretion in dealing with confidential and sensitive information.
• A confident approach, able to remain calm and handle competing demands under pressure.
• The need for confidentiality is paramount.

Qualifications/ Experience required:

• Minimum of 3 years experience within a senior admin or PA position.
• Driving licence essential.

If you feel you are the right candidate for this role then please submit your CV for immediate response.


CPSwansea

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

This role is posted on behalf of The Recruitment Co., a sister company of Blue Arrow.

Administrative Assistant at Estuary Group Practice Job Description Hours of duty: Part time (27.5 per week, Monday to Friday) Accountable to: Practice Manager JOB SUMMARY To act as medical administrator dealing with receiving patients, making appointments, and dealing with requests for visits and taking messages. Willing to work across all 3 sites. EXPERIENCE AND SKILLS Candidates should be educated to GCSE standard. Proof of qualifications will be required. Candidates should have a good telephone and reception manner, be able to use a computer and have good keyboard skills. Previous employment in a medical or clinic reception would be advantageous. Being aware of the rules of patient confidentiality is essential for this post. PRINICIPAL DUTIES Reception Receiving patients and booking appointments at the Reception Desk. Monitoring the waiting room and guiding patients to rooms. Dealing with queries from patients asking for repeat prescriptions. Sorting prescriptions into alphabetical order ready for collection by patients. Handling cash for private treatment/work. Administration Making appointments by telephone, handling requests for home visits and taking messages. Dealing with queries from patients asking for repeat or acute prescriptions. Processing patients change of address and have knowledge of the Practice area. Retrieve and file medical records ensuring strict alphabetical order is adhered to. Other Tasks When last to leave at the end of the day, ensure that the building is secured, alarm activated and that all electrical equipment is switched off. Use of Equipment Reception staff should be able to use general office equipment such as photocopier, fax and franking machine. Induction and Training Staff are initially employed for a 6 month probationary period, during which time induction and training would take place.

The Recruitment Co. is urgently recruiting for a an Executive Administrative Assistant to join our clients growing team working in the manufacturing industry based in the Swansea area. Immediate start available!!

Hours of work: Full time, Monday to Friday 30 - 40 hours per week (site based between the hours 8:30am to 5pm)
Salary: £28,000 (pro rata depending on hours required)
Contract: Temp to perm

Responsibilities:

The Assistant will be required to intrinsically support the EA. This is a responsible role and as such portraying a favourable and highly professional impression to all stakeholders is paramount. The assistant will need to support the EPA and their division with efficiency and professionalism. Discretion is absolute. Tasks and responsibilities will be governed by the EPA and may include diary management, complex travel arrangements and expenses, managing correspondence, as well as significant general administration.

Skills Required:

• Excellent written and verbal communication skills. A tactful, assertive, and articulate voice able to interact effectively with a wide range of people from a variety of cultural backgrounds and levels of seniority.
• Business experience preferred.
• Excellent attention to detail and takes pride in working to a high standard in routine activities, as much as special projects.
• Numeracy skills.
• Planning, prioritisation, and time management skills.
• Ability to work to deadlines by setting priorities and managing work loads.
• Excellent logistical skills - complex diary management.
• Enthusiasm, creativity, and a proactive problem-solving approach.
• Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality.
• An exceptional working knowledge and skills of Microsoft applications (Word, Access, Excel, PowerPoint, and Outlook).
• Practical experience of using databases & spreadsheets.
• Understanding of financial spreadsheets EXCEL
• Discretion in dealing with confidential and sensitive information.
• A confident approach, able to remain calm and handle competing demands under pressure.
• The need for confidentiality is paramount.

Qualifications/ Experience required:

• Minimum of 3 years experience within a senior admin or PA position.
• Driving licence essential.

If you feel you are the right candidate for this role then please submit your CV for immediate response.

CPSwansea

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

This role is posted on behalf of The Recruitment Co., a sister company of Blue Arrow.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Manage multiple tasks in a timely manner. Undertake typing of digital dictation in an accurate and timely manner. Handle data relating to patients of a confidential nature, ensuring non-disclosure of confidential information. The post-holder is expected to provide effective communication by establishing and maintaining positive interpersonal relationships with other staff members. Maintains excellent interpersonal skills when dealing with patients and members of staff at all levels within the Trust at all times. Liaise with other departments as required. Hand delivery of referrals and investigation requests to different departments as required. You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Fixed term contract up to 31/12/2024

The Academic Partnerships Department supports the University and Faculties in developing and managing teaching and learning partnerships with education institutions and organisations in the UK and internationally. With the University’s focus on expanding its transnational education offering (Swansea University education delivered internationally at partner institutions), the work of the Department and the number and scale of projects has increased significantly. This role will involve providing administrative support to project teams including specific administrative functions necessary to ensure the effective set up and operation of collaborative partnerships, and duties associated with the management and operation of the office. The successful candidate will be required to manage partnership records; provide support with meeting organisation, minute-taking, production of reports and follow up activities as well as partnership specific activities like quality assurance monitoring, manage the day-to-day activities of the Department, including acting as the main point of contact for enquiries and undertake financial duties as required.

The post holder will be expected to be competent in Microsoft applications, MS Teams, SharePoint, databases, and financial management systems. The post holder will be expected to have suitable experience in a similar role and be familiar with processes of the University or similar organisations. Excellent communication skills including the ability to liaise with senior University staff and external bodies will be essential to this role.

EQUALITY, DIVERSITY & INCLUSION
The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.

As an inclusive and welcoming workplace, we value people for their skills regardless of their background. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English.

WELSH LANGUAGE SKILLS
The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.

The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.

ADDITIONAL INFORMATION
Applications for this role will take the format of a CV submission and cover letter.

Please ensure you address how you meet the person specification as detailed in the job description by highlighting your relevant qualifications, skills and experience in a cover letter.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. This post is Secondment for 6 months, due to funding

Manpower is recruiting a Booking Clerk on behalf of our Public Sector client the NHS.

Location: Swansea
Contract: Temporary, duration 4 weeks minimum with possible extension
Hours: Full time, Monday to Friday, 37.5 hours per week
Hourly rate: £11.86

Start date
Immediately subject to satisfactory DBS check and references. Manpower pays for the cost of the DBS check.

The role
As a Booking Clerk you will be the first point of contact for admissions and booking appointments within the department. You will liaise with patients to book their appointments and provide key information to enable them to attend.

Main duties of the job

• Admissions
• Booking, cancelling and re-arranging appointments by phone
• Calling patients to confirm they will be attending their appointment
• Liaising with Consultants with regards to theatre availability
• Provide a high standard of customer service
• Use of hospital systems to effectively support the management of the patient journey

Essential Knowledge and Skills

• Experience working with emails, spreadsheets and Microsoft packages
• Administrative or clerical experience
• Customer service experience
• Experience of working with the public sector or in a call centre environment
• Organisational and time management skills

What we offer you

• Weekly pay
• 28 days paid annual leave
• Access to the MyPath Programme

How to apply
If you meet the above criteria, we welcome your application. Apply now with a current CV for consideration.

Your new company

A leading local firm of Chartered Accountants and Tax Specialists looking for either a Fully Qualified or Part Qualified Accountant looking to specialise within personal tax.

This is an excellent opportunity for someone who is AAT, QBE or part ACA/ACCA/CTA qualified looking to specialise. They are open to candidates from a variety of experience backgrounds.


Your new role

• Taking responsibility for the day-to-day handling of client relationships, including being their main point of contact;
• Review & Finalise Self Assessment Tax returns
• Ensuring clients are kept up to date on compliance and business obligations, as well as legislative changes;
• Reviewing tax returns and computations;
• Taking responsibility for elements of risk management compliance procedures;

What you'll need to succeed

• 2+ years working within either a tax or general Accounts Function
• Part Qualified or Fully qualified (Salary / Workload will depend on this)

What you'll get in return

• Competitive Salary dependant on level
• Opportunity to grow and manage a tax function
• Holidays - 25 plus Bank
• Christmas Shutdown paid
• Study Support (If needed)

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk