Your new company
This company is an English luxury shoemaker that still utilises traditional shoemaking methods. They pride themselves on unique qualities that no machine matches.


Your new role
In this role, you'll be proactive in supporting two Managing Directors. You'll be a dedicated, reliable and proactive PA, as well as a member of a busy team!

• Proactively manage the Directors' diaries. Including booking meeting rooms and greeting internal and external clients where required
• Promote and help organise extracurricular activities
• Liaise with Office Management and other admin staff to contribute to the overall smooth running of the office.
• Adhoc projects as required by the Directors
• Creating and distributing agendas and meeting minutes before and after meetings.
• Draft emails, memos and any other company forms for review and subsequent distribution
• Where required, collate, format and bind presentation packs and reports
• Coordinate events/entertainment for the Directors and, in some cases, the wider team
• Maintain a well-structured filing system and assist others with implementing best practise
• Complete expenses, manage invoices and make payments using IFS systems.
• Attend and contribute to monthly Admin meetings, and subsequent action of any items raised

What you'll need to succeed

• Experience working in an administrative role
• Excellent organisation skills and the ability to proactively assist with others' organisation
• Intermediate IT skills, particularly with Word, Excel and PowerPoint
• Willingness to go to the office 5 days a week

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

An exciting new post has arisen within the Maternity administration team, as an Inpatient Ward Clerk.

You will be part of the Maternity administrative team, providing effective and efficient clerical and reception support. You will be working closely with the midwives team and expected to be well organised. The post holder will work within the several Inpatient Wards and Departments.

If you have the ability to multi-task in an administration role, with a flexible “can-do” attitude to work and can see yourself as part of a busy multidisciplinary team, then we would like to hear from you.

Due to the popularity of some positions, we reserve the right to close the vacancy early on receipt of sufficient applicants.

To provide effective and efficient clerical support to Maternity Pathway, ensuring that administration processes meet the needs of all service users. This may require the post-holder to work at a different site in the event of absence. This may require the post-holder to work at a different site in the event of absence.

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.





The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert


This advert closes on Monday 9 Sep 2024

The post holder will also be responsible for the day-to-day management and administration tasks for Paediatric Surgery Service. The post holder will lead on the tracking of pathways of patients. By working closely with a wide range of clinical and managerial staff, and providing high standard of administrative support, the post holder will ensure patients receive treatment as soon as possible and ensure national targets are met. For further information please refer to the job description

An exciting opportunity has arisen to come and join us in the Renal & Transplant services located at Hammersmith Hospital in the Renal Secretarial team. The kidney and transplant services is a regional centre and covers the whole of north west London. We provide comprehensive service through our outpatient clinics, inpatient centre and satellite dialysis centres across the region.

The post-holder will be responsible for monitoring the performance and wellbeing of the Renal secretarial team by planning and prioritising their administrative tasks. The post-holder will be responsible for managing workflows relating to production of patient clinic letters in accordance with Trust targets, auditing and pulling reports, assisting with sickness and performance meetings and contributing to the development of SOPs. We are looking for an enthusiastic and organized individual with good teamleading experience.

Other key responsibilities will include managing HR issues such as: recruitment, return to work meetings, completing occupational health referrals and setting SMART goals for colleagues. The post-holder will also be required to support with ongoing administrative projects. The post-holder will be required to operate under their own initiative and take responsibility for daily decision making and have an innovative approach to developing services.

• To supervise the Renal Medical Secretary team.

• To supervise administrative processes of the Renal Medical Secretary service day-to-day.

• To supervise the planning and prioritization of Medical Secretary administrative tasks.

• To supervise team members and manages workflows relating to Outpatient clinic letters, the Medical Secretary inbox, incoming correspondence and providing reception services for the Renal Directorate.

• To support and manage the implementation of new systems e.g. Digital Dictation software.

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us atinterview.

Pleaserefer to the job description document attached to this vacancy.


This advert closes on Tuesday 10 Sep 2024

Contracts Admin
North London
£30,000 - £35,000 per annum

Looking for someone who is immediately available!

Key Responsibilities:

Accurately scrutinise contractor invoice submissions, providing challenge as required.

• Assist the operational technical teams in co-ordination of multiple void and responsive repairs works.
• Assist with providing accurate update to our DMC case management system.
• Produce and interpret accurate reports from internal systems.
• Accurately update and maintain housing management systems relating to both empty homes and responsive repairs works.
• Provide regular progress updates on performance and key operating targets.
• Be a point of contact and liaison for contractors and consultants.
• Ensure commitment of the organisation's vision, mission and values influence every aspect of the business.
• Pursue excellence in all aspects of contract administration.
• Monitor customer complaints directed to the Property pod establishing trends and helping to implement lessons learnt.
• Monitoring site inspections completed and updated via our internal dynamics system.
• Have a great approach to customer service putting our customers at the heart of what you do.
• Participating in an out of hours rota system (usually one week in every nine) to provide ad hoc evening and weekend telephone support for contractors and tenants when emergency situations arise. This may also require occasional on-site attendance of emergency works e.g., major fires, floods etc. acting as our representative onsite.

What you will be responsible for:

• Assist with the day-to-day contract administration across the Repairs and Empty Homes team.
• Assist in reviewing and scrutinising invoices and variation requests submitted by contractors.
• Assist in updating and reporting on our damp, mould, and condensation case management progress.
• Assisting in agreeing for extensions of time requests submitted by contractors on both repair and empty property works.
• Assist with raising purchase orders and working closely with the finance team to make sure invoices are accurate and paid on time.
• Liaising regularly with colleagues from across the organisation, promoting the work of the pod and keeping others fully up to date on key areas.
• Supporting the wider aims of the Property pod and other teams where required, with general administrative tasks.
• Undertaking ad-hoc administrative functions in line with the role.

We are looking for an experienced Administrator who is a confident communicator, highly computer literate (Microsoft suite - Word, Excel etc) and extremely organised. The successful individual will ideally have worked in the construction and/or maintenance industry but this is not essential.

Clerk of Works

This role is one of real importance for my client, they are in need of someone with good experience as a Clerk of Works to come on board ASAP because they feel like there is this sort of skill shortage within the business.

About the role of Clerk of Works

A clerk of works inspects the workmanship, quality and safety of work on construction sites and reports back to senior managers and clients. As a clerk of work, you'd be conducting regular site inspections and checking that building plans are being followed correctly. Reporting to an on site Project Manager

Responsibilities for Clerk of Works

The main responsibilities will be:

• Reviewing project documentation
• Inspecting the quality and safety of work
• Monitoring the progress of construction
• Reporting to senior managers and client

Requirements for Clerk of Works

• CSCS
• Level 6 NVQ Diploma in Senior Site Inspections

The company are one of the most exciting to work for right now, they have over 15+ live projects across London and are looking to add 4 more before the turn of the year.

We are offering between £270-320 per day depending on experience.

If you want to hear more about this Clerk of Works role please apply with an up-to-date copy of your CV or contact Danny Ireland in our London office on 020 7288 0166.

Property Inspector/Inventory Clerk - Elephant and Castle, Central London

Are you detail-oriented and tech-savvy, ready to embark on a rewarding career as a Property Inspector/Inventory Clerk? This could be the perfect opportunity for you.

Company Overview:
We are a dynamic and ambitious estate agency with a strong presence across London. Driven by technology and innovation, we are committed to providing exceptional service to both landlords and tenants. We are looking for a motivated individual to join our team as a Property Inspector/Inventory Clerk.

Job Overview:
As a Property Inspector/Inventory Clerk, you will be responsible for meticulously documenting and cataloguing the contents and condition of properties. Your role plays a crucial part in property management, facilitating smooth transitions between tenants, accurate billing, and ensuring accountability for property conditions. You will work closely with landlords, tenants, and property management teams to maintain accurate records and uphold professional standards. This role offers a competitive salary of £26,000 - £28,000 based on experience.

Here's what you'll be doing:

- Conducting thorough inspections of properties, including residential and commercial spaces, before and after occupancy
- Recording detailed descriptions of property contents, including furnishings, appliances, fixtures, and other relevant items
- Assessing the condition of items within the property, noting any damages, wear and tear, or defects
- Capturing clear and comprehensive photographic evidence of property conditions to support written records
- Preparing detailed inventory reports documenting all findings, including descriptions, conditions, and photographic evidence
- Coordinating property inspections with tenants, landlords, and property management teams, ensuring all parties are informed and involved
- Maintaining accurate and up-to-date inventory databases, ensuring information is easily accessible and organised for reference
- Assisting in resolving disputes related to property conditions and inventories, providing factual documentation to support claims
- Ensuring compliance with relevant laws, regulations, and industry standards governing property inventory procedures
- Identifying opportunities to improve inventory processes and streamline operations for increased efficiency and accuracy

Here are the skills you'll need:

- Attention to detail and ability to meticulously document property contents and conditions with high accuracy
- Strong organisational skills to manage inventory records, scheduling, and documentation effectively
- Excellent verbal and written communication skills to liaise effectively with tenants, landlords, and property management teams
- Proficiency in photography to capture clear and detailed images of property conditions
- Problem-solving abilities to identify issues and resolve conflicts related to property inventories
- Comfort with using inventory management software and digital tools for data entry and record-keeping
- Dependability and punctuality, with a commitment to meeting deadlines and delivering accurate results consistently

Work permissions:
You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.
Here are the benefits of this job:

- Competitive salary between £26,000 - £28,000 based on experience
- Travel costs covered
- Opportunity to work in the vibrant Elephant and Castle area
- Professional development and training opportunities
- Friendly and supportive team environment
- Regular working hours with five days per week, including Saturdays, with one weekday off
- The chance to be part of a respected and growing estate agency

Embarking on a career as a Property Inspector/Inventory Clerk in the property sector offers a fulfilling and stable career path. You will have the opportunity to hone your organisational skills, interact with diverse clients, and contribute significantly to the smooth management of rental properties. This role is ideal for those who appreciate precision and enjoy being part of a dynamic industry.

Social Media / Admin Assistant (Part-Time) - Elephant and Castle, Central London

Are you a savvy social media enthusiast with a knack for administration? This part-time role as a Social Media / Admin Assistant could be your perfect fit.

Company Overview:
Located in the heart of Central London, this independent estate agency is renowned for its friendly and conscientious approach. They understand that they are handling their clients' homes and life savings, which is why their dedication to property needs is paramount. Specialising in all aspects of property sales and lettings, they are committed to delivering best-in-class service with a professional touch. Their expertise spans across London, offering tailored property management solutions to landlords and investors who trust them with their valuable assets.

Job Overview:
As a Social Media / Admin Assistant, you will support the agency's online presence and administrative functions. This role combines creative social media management with essential office tasks. It’s an excellent opportunity for someone who is organised, creative, and eager to contribute to the company's digital and operational efficiency. This part-time position offers flexibility and the chance to work in a vibrant and dynamic environment.

Here's what you'll be doing:

- Managing and updating the company's social media profiles
- Creating engaging content and posts to promote properties and services
- Monitoring social media channels and responding to inquiries
- Assisting with general administrative tasks such as filing, data entry, and answering calls
- Supporting the team with marketing initiatives and property listings
- Maintaining accurate records and databases
- Coordinating with other team members to ensure smooth office operations

Here are the skills you'll need:

- Proficiency in social media platforms (Facebook, Instagram, Twitter, LinkedIn)
- Strong communication and writing skills
- Good organisational and time management abilities
- Creativity and an eye for detail
- Basic knowledge of MS Office and office equipment
- Ability to work independently and as part of a team
- Previous experience in a similar role is advantageous but not essential

Work permissions:
You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.

Here are the benefits of this job:

- Competitive part-time salary
- Flexible working hours
- Opportunity to work in the vibrant Elephant and Castle area
- Professional development and training opportunities
- Friendly and supportive team environment
- The chance to contribute to a respected and growing estate agency

Pursuing a career as a Social Media / Admin Assistant offers a blend of creative and administrative experience in the dynamic property sector. This role is perfect for those who are passionate about social media and enjoy supporting a team to achieve operational excellence. It provides a unique opportunity to develop a diverse skill set in a rewarding and flexible part-time position.

Ready to make a difference in the dynamic world of fintech? The Opportunity Hub UK is seeking a talented and organized Graduate Admin Assistant to join a rapidly growing, purpose-driven startup in Central London.

This exciting role offers:

- A competitive salary of £25k-£30k depending on experience.
- The chance to contribute to a mission-driven company at the forefront of the crypto-asset sector.
- A collaborative and supportive work environment where you'll learn from industry experts.
- The opportunity to develop your skills and advance your career in a thriving industry.

About the Company:

This innovative startup is disrupting the crypto-asset space, backed by leading figures in traditional finance. With a global reach spanning the UK, Ireland, US, and Asia, they offer institutional-grade crypto custody services and are poised for major growth. Here's What You'll Be Doing:

- Provide exceptional first impressions by managing reception duties and welcoming visitors.
- Ensure smooth operations by coordinating meeting room setup and logistics.
- Proactively support the office environment by managing supplies and assisting with events.
- Become the backbone of the C-suite, handling calendar management, travel coordination, and meeting scheduling.
- Go the extra mile by contributing to special projects and tackling administrative tasks with initiative.

Here are the Skills You'll Need:

- Strong organizational and time management skills to keep things running smoothly.
- A keen eye for detail to ensure accuracy and professionalism.
- Experience in financial services or other professional environments is a plus.
- Excellent communication and interpersonal skills to build rapport with colleagues and clients.
- Proficiency in Microsoft Office and other office software to streamline tasks.
- A proactive problem-solving attitude to overcome challenges with a positive approach.
- A professional and friendly demeanour to represent the company with a smile.

Work Permissions: You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.

Please see attached the job description for more details on the main responsibilities for this role.

Your new company
A global property development and investment company based in London's West End.
Your new role
You will be supporting the Head of Investment, Strategy and Insights with all aspects of administration support. This role is a 12 month maternity cover, working 25 hours per week (most likely all 5 days, but some flexibility is available).
Your duties will include:

• High level diary management
• Inbox / email management - proactively assessing emails, taking appropriate action, forwarding information as required and filing
• Prioritise workload efficiently and effectively with constantly changing schedules
• Pro-actively pulling together papers in preparation of meetings
• Arrange meetings via outlook including inviting external guests and liaising with other secretaries
• Create reports, documents, letters and PowerPoint presentations
• Print and bind documents as required
• Liaise with all levels within the company
• Answer telephone calls and dealing with them accordingly
• Travel arrangements - book travel/accommodation/restaurants and coordinate itinerary
• Processing monthly expenses/create po's
• Salesforce - keeping contacts up to date and logging meeting notes.
• Create agenda for team meetings

What you'll need to succeed

• Requires a confident, highly organised, pro-active and self-starter approach.
• Experience of working in a similar senior level administration role.
• Must be able to self-manage and prioritise own workload to meet tight deadlines.
• Flexibility - must be able to deal with different levels of workload.
• Must have good written and oral communication skills.
• Must have excellent attention to detail and accuracy.
• A good team player.
• Must be able to use own initiative & anticipate/forward plan line managers' time.
• Must have advanced knowledge of outlook and PowerPoint.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Personal Assistant
Temp on going
Monday to Friday
£17.86per hour

An experienced PA with local government experience. Working in the office at least three days a week.

• Provide a responsive, high quality, professional and timely executive support to allocated divisional directors as directed to provide an efficient and effective Executive Support Service.
• Contribute to the development and maintenance of efficient, cost-effective systems and processes for Executive Support, meeting the requirements of service level agreements in all areas of the post-holder's responsibility.
• Assist the Senior Executive Support Officer and Executive Support Team Leader in resolving issues/ enquiries/ complaints in areas of the post-holder's responsibility.

We are currently recruiting on behalf of a well-established independent insurance broker, seeking a skilled and experienced Personal Lines Insurance Broker specialising in High Net Worth (HNW) clients. The successful candidate will focus on house, car, and travel insurance, bringing a strong background in traditional brokerage. A proven ability to build and maintain strong client relationships through referrals is essential. Please note that applications from candidates without prior insurance experience will not be considered.

In this role, you will manage a blend of new business and renewals, working closely with clients to provide tailored insurance solutions that meet their specific needs. Your responsibilities will include conducting regular reviews to ensure that clients' insurance plans continue to align with their evolving requirements. You'll be representing the company with professionalism and confidence, engaging with clients directly and at networking events.

The ideal candidate will join a dynamic, forward-thinking team that effectively combines traditional values with modern practices, utilising a paperless system and the Acturis platform to streamline operations. This role is perfect for someone with ambition, looking to take control of their career and make a significant impact within the business. Strong communication and presentation skills are essential, as you will be the face of the company in various client-facing situations.

The role offers a salary of £30,000 - £45,000, depending on experience, along with a team performance bonus. The position is Monday to Friday, 9-5, with on-site parking available, as well as street parking nearby if needed. The company also provides ongoing support for professional development, including a passing bonus for those who achieve their exams on the first attempt.

This is a fantastic opportunity for a motivated and experienced Personal Lines Insurance Broker to join a supportive environment where your contributions will be recognised and rewarded. If you meet the necessary experience requirements and are ready to advance your career, we would love to hear from you.

Proud member of the Disability Confident employer scheme

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

The following are the core responsibilities of the medical secretary. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: Typing letters, reports and associated documentation as required Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently Manage all enquiries in an effective manner Maintain an accurate referrals database Ensure all outgoing mail is posted in a relevant and timely manner Ordering and maintaining stationary stock Management of meeting room bookings and refreshments stock, including liaising with external agencies Process calling letters as requested Input data into the patients healthcare records as necessary Process referrals using the electronic referral system (ERS) Process the wide scope of referrals involved with general practice, including Advice and Guidance (A&G) Read code data on EMIS Web Answer incoming phone calls, transferring calls or dealing with the callers request appropriately Manage all administrative queries as necessary Carry out system searches as requested Maintain a clean, tidy, effective working area at all times Support all clinical staff with general administrative tasks as requested Support reception / administrative staff, providing cover during staff absences Book appointments Complete opening and closing procedures in accordance with the duty rota Produce meeting agendas and record the minutes of meetings This list is not exhaustive, and the role may require other reasonable duties depending on the health centre's business needs and priorities