Total 138 Administrative / Clerical job vacancies in Liverpool, L9 7BB

Liverpool John Moores University (LJMU) is a distinctive, unique institution, rooted in the Liverpool City Region and with a global presence. Our students and staff, past, present, and future, are the beating heart of our city and can be found in every corner of every industry and community. We couldn't exist anywhere else and have shaped the city in which we belong. Working with the people of Liverpool to improve lives and support communities is at the heart of why we were founded and why we exist today.

We are now looking for a Faculty Administrative Support Officer to join the Faculty of Engineering and Technology administration team on a full time basis for a fixed term period of up to 12 months. You will be responsible for supporting the Head of Faculty Administration in the delivery of an effective administrative service for the Faculty to the highest level.

You will be a proactive and highly motivated individual with relevant experience of academic administration and management and have a excellent communication skills. As the Faculty has a large collaborative portfolio, experience and/or knowledge of this type of administration is desirable.

In return, we offer an excellent benefits package including generous annual leave entitlement, pension scheme, induction and development support as well as family-friendly policies.

This is an exciting time to join the university as we deliver the LJMU Strategy 2030 and its vision of LJMU as an inclusive civic university transforming lives and futures, by placing students at the heart of everything we do.

If you feel that this is the role you have been looking for and your skills and experience can make a real difference at LJMU, we look forward to hearing from you.

LJMU is an equal opportunities employer and welcomes applicants from all backgrounds and communities irrespective of age, transgender status, disability, gender, sexual orientation, ethnicity and religion or belief. All our appointments are made on merit.Please note all of our vacancies will be closed to applications at midnight on the advertised closing date, unless otherwise stated.

Proud member of the Disability Confident employer scheme

Ensure that all clinical correspondence is transcribed within the required timescales alteringline manager if there are any foreseeable delays. Support the day to day organisation of the clinical teams by liaising with the TranscriptionLeaders in co-ordinating meetings, ensuring appropriate documentation available formeetings/lecturers, preparation of documents/presentations, attending meetings to takeminutes and tying of agendas/minutes. Ensure that the workloads are reviewed on a regular basis and that any urgent transcriptionis given priority in conjunction with the needs of the service and line manager. Adapt a flexible attitude to meet the needs of the service, taking into consideration eachareas unique specialty and subsequent requirements of such specialties. Where appropriate ordering and receipt of general office stationary and equipment. Mentoring new members of staff including temporary staff as and when required. General office duties including dealing with incoming and outgoing correspondence, filing,photocopying etc. When required, provide appropriate clinical information following requests from the PatientInformation Systems in use. Please refer to attached Job Description for a full list of duties and responsibilities.

espect confidential information obtained in the course of daily duties and refrain from disclosing such information. (When required by Senior Manager, information may be given when required by Law). Breach of confidentiality will result in disciplinary action. Be aware and follow Trust and Directorate Policies. Adhere to Trust and Local Risk Management Strategy. Take part in the Trust PDR programme, continuing own personal development including Trust and departmental objectives. Adhere to the Trust annual mandatory training programme Be aware and follow hospital fire / fire evacuation procedure. Help in the promotion of Health Education by good example, e.g., no smoking, healthy eating, exercise and other methods of keeping in good health. Be aware and follow Hospital No Smoking Policy. Must adhere to Trust Uniform Policy.

Main Duties and Responsibilities counselling and DCR administrative support: Deliver a high level of customer service in all interactions with patients, registrants and other members of staff to ensure the highest standards of confidentiality, sensitivity and dignity are maintained at all times. Process queries and signpost/refer within the Hewitt Fertility Centre and externally, communicating the information to the registrants, staff and service providers by the most appropriate method dependent upon the service required. Arrange all communication to existing and new registrants. Register and prepare files entering demographic data on database. Maintain an up to date electronic and paper office filing system. Process queries and signpost / refer within the Hewitt Centre and externally, communicating the information to the registrants, staff and service providers by the most appropriate method dependent upon the service required. Arrange communication with Kings College London genetics team and registrants about DNA test results. Arrange communication with registrant representatives / support group Arrange communication to and between existing and new registrants. Register and prepare files entering demographic data on database. Processing counselling referrals Operate in accordance with HFEA Regulations and Trust Departmental Policies and Standard Operating Procedures within the Department. Work flexibly to cover the hours of operation Undertake other duties as required from time to time providing cover for other members of the team.

Experience of dealing with customers Work on own initiative once trained Book and re-arrange Outpatient appointments Meet daily deadlines

Please see attached Job Description and Person Specification for further details on the advertised role.

The successful candidate will support the Booking and Scheduling Team Leader, in providing a welcoming and efficient reception service for all visitors to the Hewitt Fertility Centre, supporting a full appointment booking service for NHS Patients. This entails a wide-ranging understanding of the administrative arrangements within the Unit and associated Centres. The potholder is also responsible for the management and monitoring of efficient clinical pathways to meet the Infertility Referral to Treatment (RTT) targets and the provision of information and support to clinicians regarding patient pathway management within the Unit. Working pattern for successful candidate will be Monday, Tuesday and Wednesdays.

Your new firm
An established firm based in Liverpool are seeking to recruit a Payroll Clerk to join their team. This firm has been established in the market for over 70 years, serving clients across Merseyside, the North West and North Wales. They provide a range of accountancy, taxation, audit, and payroll services to their clients. It is a general practice whose clients are a variation of sole traders and limited companies across a range of industries.

Your new role
As Payroll Clerk, you will provide support in the efficient and effective processing of payrolls for the firms clients. You will manage your own portfolio of client payrolls and will manage and process payrolls, establishing good working relationships with clients. You will be required to keep up to date on relevant legislation and industry changes and you will work within the payroll team. You will also assist clients with payroll related queries and be required to work as part of an efficient payroll team.

What you'll need to succeed
The ideal candidate for this role will have experience in payroll within a practice environment. You will need excellent organisational and time management skills as you will need to be able to work to tight deadlines. You will need to work as part of an effective team and have excellent customer service skills. Relevant payroll qualifications are not necessary but are ideal.

What you'll get in return
In return, you will be offered a competitive salary of around £30,000, depending on experience. You will be able to have hybrid and flexible working options with this firm, with most staff working 3 days at home and 2 days in office. You will have access to a companywide benefits package including holidays, leave at Christmas not included in annual leave package, long service holidays and pension contributions. This firm also has regular social events and a friendly and supportive environment.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

An exciting opportunity has become available for an experienced, well motivated and enthusiastic Secretary to work in the Tropical & Infectious Disease department, supporting Consultants and their team. The team sit under the Complex & Academic Medicine care group.

To provide a comprehensive administration/audio typing service in dealing effectively and efficiently with processing of daily workloads, and ad hoc office duties. Ensure cross cover working where possible.

It is expected that all applicants will have completed the AMSPAR course and have appropriate experience working in a medical environment and have a good understanding and knowledge of medical terminology, experience in the use of PAS, IPM, PENS, Unity and EPRO would be advantageous.

The successful candidates must be able to undertake all administrative duties, be well organised, able to plan their own workload, work on their own initiative and work to strict deadlines. Excellent I.T. skills with knowledge and experience of all Microsoft office packages. Experience of working in an NHS office environment as a Medical Secretary.

Understanding of Trust internal policies as appropriate.

For further information please contact Alison Ewart, Office Manager on 0151 706 3621.

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An exciting permanent post has arisen for an experienced, well-motivated and enthusiastic secretary to work in the Tropical & Infectious Disease department, supporting Consultants and their team. The Infectious Disease Team sit under the Complex & Academic Medicine unit.

To provide a comprehensive administration/audio typing service in dealing effectively and efficiently with processing of daily workloads, and ad hoc office duties. Ensure cross cover working where possible.

It is expected that all applicants will have completed the AMSPAR course and have appropriate experience working in a medical environment and have a good understanding and knowledge of medical terminology, experience in the use of PAS, IPM, PENS, Unity and EPRO would be advantageous.

The successful candidates must be able to undertake all administrative duties, be well organised, able to plan their own workload, work on their own initiative and work to strict deadlines. Excellent I.T. skills with knowledge and experience of all Microsoft office packages. Experience of working in an NHS office environment as a Medical Secretary.

Understanding of Trust internal policies as appropriate.

For further information please contact Alison Ewart, Office Manager on 0151 706 3621.

Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

To hear more about our achievements click herehttps://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf

Follow us on Social Media:

Facebook – Liverpool University Hospitals Careers

Instagram - @LUHFTcareers

Twitter - @LUHFTcareers
• Type dictation from audio transcription of clinical correspondence, quality checking documentation.
• Ensure appropriate follow up arrangements/investigations are in place.
• Complete any tertiary referrals to external Trusts ensuring these are completed on the PAS system. Keep track of referrals to ensure patient is promptly reviewed. Check that follow up appointments are arranged in conjunction with patient pathway.
• Deal appropriately with concerns from staff in line with Trust policy.
• To answer the telephone promptly and politely, telephoning patients where appropriate using tact, discretion and empathy in all situations.
• Accurate use of patient information using the Patient Administration System (PAS), including checking patient details are correct and tracking case-notes.
• Ensure all letters and discharge summaries are copied to the appropriate professionals, as well as patients.
• Ensure efficient audit processes in place concerning correspondence to ensure quality levels maintained and rectify accordingly.
• Take minutes of meetings, circulating to relevant groups.
• Obtain information as requested by line manager.
• Attend appropriate training, meetings and education sessions when required.
• Work with managers to review working practices, ways of working and find solutions to problems.
• Support the team to improve quality and range of services, with resources being managed according to agreed policies and procedures.
• Ensure all mandatory training is up to date and report accordingly.
• Record and input onto systems as appropriate.
• Be able to work as part of a team, promote effective flows in the department covering leave to ensure the office runs smoothly.
• General office duties, including incoming and outgoing mail/email, scanning, printing, housekeeping of office environment, stationery ordering.



* Any other duties required by line manager


This advert closes on Wednesday 28 Aug 2024

Type dictation from audio transcription of clinical correspondence, quality checking documentation. Ensure appropriate follow up arrangements/investigations are in place. Complete any tertiary referrals to external Trusts ensuring these are completed on the PAS system. Keep track of referrals to ensure patient is promptly reviewed. Check that follow up appointments are arranged in conjunction with patient pathway. Deal appropriately with concerns from staff in line with Trust policy. To answer the telephone promptly and politely, telephoning patients where appropriate using tact, discretion and empathy in all situations. Accurate use of patient information using the Patient Administration System (PAS), including checking patient details are correct and tracking case-notes. Ensure all letters and discharge summaries are copied to the appropriate professionals, as well as patients. Ensure efficient audit processes in place concerning correspondence to ensure quality levels maintained and rectify accordingly. Take minutes of meetings, circulating to relevant groups. Obtain information as requested by line manager. Attend appropriate training, meetings and education sessions when required. Work with managers to review working practices, ways of working and find solutions to problems. Support the team to improve quality and range of services, with resources being managed according to agreed policies and procedures. Ensure all mandatory training is up to date and report accordingly. Record and input onto systems as appropriate. Be able to work as part of a team, promote effective flows in the department covering leave to ensure the office runs smoothly. General office duties, including incoming and outgoing mail/email, scanning, printing, housekeeping of office environment, stationery ordering. * Any other duties required by line manager

Job Title: School Administrator

Location: Aigburth, Liverpool

Contract Type: Permanent

Start Date: September 2024
My client is seeking a dedicated and organised School Administrator to join their team. As the first point of contact for students, parents, and staff, you will play a crucial role in maintaining efficient school operations.
Responsibilities:

• Greet visitors and parents, ensuring a warm and welcoming environment
• Manage phone calls, emails, and correspondence
• Assist with administrative tasks, including data entry, filing, and record keeping
• Coordinate school events and schedules
• Collaborate with teaching staff and senior leadership

Requirements:

• Previous experience in school administration preferred
• Proficient in Microsoft Office Suite and SIMS
• Excellent communication and organisational skills
• Ability to multitask and prioritise effectively

Salary:
Competitive, based on experience
Working Hours: Monday - Friday - 8:00 - 4:00
Join a vibrant school community and contribute to the success of their students!

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Type dictation from shorthand and/or audio, of clinical letters, discharge summaries, theatre notes, domiciliary visits, medical reports and general correspondence including administration. Ensure that effective communication both within the Trust and between the hospital, GPs and patients are maintained. Working as part of the secretarial team in ensuring that discharges and clinic letters are typed and sent out in accordance with the locally agreed standards. Ad-hoc retrieval of medical records/x-rays/investigation results relating to patient/consultant enquiries. Liaise with all staff concerned with patient services e.g. medical, nursing, medical records, x-ray, theatre, anaesthetics and management etc. Deal with enquiries by letter/email/telephone from patients, GPs, other hospitals, police, solicitors, other consultants, unit management etc. Arrange investigations, follow up and ensure that all results are presented to medical/surgical staff and subsequently filed into patients medical records within the Trust locally agreed time scales. General office duties, including dealing with incoming and outgoing correspondence, filing and photocopying etc. Cooperate fully in the introduction of new technology and of new methods of working as appropriate to the work of a medical secretary. Through self-development, continuously update knowledge of new trends and maintain and improve own knowledge. Liaise closely with other Trusts regarding patient information and management and establish good levels of communication/liaison with other hospitals and departments. Undertake self-supervision and effective self-organisation in terms of: - Liaising with other secretaries to ensure fair distribution of work by mutual assistance - Liaising with manager regarding annual leave within the office - Preparation/up-dating of administrative tools as necessary The ability and commitment to work as a team member and be able to adhere to strict deadlines Must undertake all mandatory training as required by the Trust.

The full job description and salary details can be found in the supporting documents on the right hand side. These are available for you to download and review. Further Information Salary: £22,431 - £26,382 (£11.98 - £14.09 ph) pro-rata per annum - depending on skills/experience. Hours: 34hours per week Shift Pattern: To work flexibly Monday to Friday Location: BPAS Merseyside Merseyside Clinic & Consultation Centre, 32 Parkfield Rd, Liverpool L17 8UJ Interested so far? Don't delay, apply today! This job advert may close before the advertised closing date if sufficient applications have been received. Please apply for this job as soon as you can, if interested. The Small Print: All applicants must be pro-choice. If you do not hear from us within 2 weeks of the closing date, unfortunately you will not have been shortlisted on this occasion. References: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.

Applicants will be proficient in the use of audio-typing and word-processing packages and qualified to at least RSA Level 3 typing/word-processing or equivalent. Knowledge of medical terminology is essential and possession of the AMSPAR certificate desirable.

To answer the main surgery telephone line every morning between 8am 9am and if needed, any extra reception / admin cover. Complete all secretarial duties on time. Complete safety netting searches to monitor patients for investigations etc. Complete and follow up e-referrals, managed referrals, and standard outbound referrals. Chase hospital appointments / clinic letters / investigations on behalf of patients. Run cytology searches inviting patients who are due/overdue cervical screenings and ensure letters go out Process solicitor / insurance requests for copy of medical records