Total 60 Administrative / Clerical job vacancies in Kansas City, Missouri

• You will serve as the Subject Matter Expert for the Contracting Officer’s Representative (COR) program.
• You will oversee the management, implementation of, and continued compliance of COR policy, guidance, and instructions related to NSWC PCD.
• You will conduct and track COR training and certification status and provide COR retraining as required.
• You will perform data analysis, collection, interpretation, and evaluation to develop data-driven solutions that address COR program challenges.
• You will support Command Audits to include, but not limited to the Inspector General and the Procurement Surveillance Program (PSP).
• You will meet all requirements to become a NAVSEA Certified COR Trainer.

• Manage the resources and manpower functions for the organization.
• Oversee military personnel assignments.
• Serve as action officer and principles advisor between the organization and Civilian Human Resources Service Center.
• Plan and execute the administrative management program for the organization.
• Plan, organize, assign and supervise the work of one civilian and one military employee.

WHAT IS THETAXPAYER SERVICES (TS) DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Taxpayer Services Service Centers Kansas City Submission Processing

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

As a Front Line Manager you will:

• Plan work to be accomplished by subordinates, sets and adjusts short-term priorities and prepares schedules for completion of work.
• Assign work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees.
• Evaluate work performance of subordinates and makes recommendations for outstanding performance recognition and/or disciplinary action.
• Give advice, counsel or instruction to employees on work and administrative matters.
• Interview candidates for positions within the organization/unit and recommend appointment, promotion or reassignment to such positions.
• Hear and resolve complaints from employees, refer group grievances and/or more serious unresolved complaints as appropriate.
• Effect minor disciplinary measures, such as warnings and reprimands, recommend other actions in more serious cases.
• Identify developmental and training needs of employees, providing or arranging for needed development and training.
• Initiate ways to improve production, work processes and/or to increase the quality of the work directed.

The selectee will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in Washington DC; Atlanta, GA; Boston, MA; New York City, NY; Dallas, TX; Philadelphia, PA; San Francisco, CA. For specific locations, please see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, the salary will be set in accordance with the selectee's assigned duty location.

Click here for Telework Position Information This is not a remote work position. The selectee will report to an assigned DOL office location on a regular basis and is eligible for participation in telework as determined by management in accordance with DOL policy.

Major duties include but are not limited to:

• Leads, coordinates, communicates, integrates, and is accountable for the overall success of the Division of Client Engagement, ensuring alignment with critical priorities.
• Ensures work efforts achieve expected outcomes, including those in relevant strategic, life cycle management, and capital IT investment plans.
• Formalizes and introduces change management and continuous process improvement to subordinates.
• Delivers or ensures the delivery of outputs, products, and services associated with the business and technical processes for the program/organization.
• Develops short- and long-range goals and objectives that integrate organization and program objectives essential to OCIO operations.
• Establishes policies and procedures for the accomplishment of assigned program areas.
• Defines the technical IT products and deliverables for each operation function.
• Prepares and implements a program level Client Engagement management plan that aligns with organizational objectives and considers various stakeholders.
• Provides direction and management support in the assessment of information technology needs of agency programs.
• Ensures that OCIO works with agencies to identify possible applications of information technology.
• Reviews program requirements for similarities in terms of feasibility and cost effectiveness.
• Develops and disseminates strategic communications through multiple channels to clients to engage them in enterprise-wide change initiatives and training resources.
• Makes recommendations to agencies that leverage the agency's current IT investments, assists in resolving conflicts between IT/application initiatives.
• Develops and recommends solutions for improvement or performance optimization including business process re-engineering.

The selectee will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in Washington DC; Atlanta, GA; Boston, MA; New York City, NY; Dallas, TX; Philadelphia, PA; San Francisco, CA. For specific locations, please see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, the salary will be set in accordance with the selectee's assigned duty location.

Click here for Telework Position Information This is not a remote work position. The selectee will report to an assigned DOL office location on a regular basis and is eligible for participation in telework as determined by management in accordance with DOL policy.

Major duties include but are not limited to:

• Leads, coordinates, communicates, integrates, and is accountable for the overall success of the Division of Client Engagement, ensuring alignment with critical priorities.
• Ensures work efforts achieve expected outcomes, including those in relevant strategic, life cycle management, and capital IT investment plans.
• Formalizes and introduces change management and continuous process improvement to subordinates.
• Delivers or ensures the delivery of outputs, products, and services associated with the business and technical processes for the program/organization.
• Develops short- and long-range goals and objectives that integrate organization and program objectives essential to OCIO operations.
• Establishes policies and procedures for the accomplishment of assigned program areas.
• Defines the technical IT products and deliverables for each operation function.
• Prepares and implements a program level Client Engagement management plan that aligns with organizational objectives and considers various stakeholders.
• Provides direction and management support in the assessment of information technology needs of agency programs.
• Ensures that OCIO works with agencies to identify possible applications of information technology.
• Reviews program requirements for similarities in terms of feasibility and cost effectiveness.
• Develops and disseminates strategic communications through multiple channels to clients to engage them in enterprise-wide change initiatives and training resources.
• Makes recommendations to agencies that leverage the agency's current IT investments, assists in resolving conflicts between IT/application initiatives.
• Develops and recommends solutions for improvement or performance optimization including business process re-engineering.

The selectee will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in Washington DC; Atlanta, GA; Boston, MA; New York City, NY; Dallas, TX; Philadelphia, PA; San Francisco, CA. For specific locations, please see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, the salary will be set in accordance with the selectee's assigned duty location.

Major duties include but are not limited to:

• Develop and documents the infrastructure, including the business units and key processes, using modeling techniques. Oversees creation and maintenance of technical infrastructure roadmaps, reference architecture models, and standardized communication processes. Develops and maintains a repository of IT Architecture standards, templates, and processes.
• Identify opportunities to improve existing systems to support business processes and utilize emerging technologies. Conducts studies to identify improvements in the way IT architecture is applied to key business functions for the agency.
• Ensure rigorous application of information security/information assurance policies, principles, and practices to all components of the IT Architecture.
• Coordinate with various departments to ensure the seamless integration of AI technologies. Monitors the performance of AI systems to ensure they meet established goals and standards.
• Manage the planning and execution of complex AI projects from inception to completion. Oversees project teams, ensuring all members are aligned with project goals and timelines.
• Plan and manage programs that implement advanced technology governance and IT management principles and practices in order to be cost-effective and prevent redundancy, and ensure integration, agility, reuse, and standardization of IT infrastructure, hardware, software, etc.
• Manage vendor relationships and negotiate contracts to ensure the delivery of high-quality IT services and solutions.
• Evaluate vendor proposals and conduct cost-benefit analyses to select vendors that align with organizational needs and budget constraints. Ability to maintain ongoing communication with vendors addresses issues and ensures compliance with contract terms.

The selectee will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in Washington DC; Atlanta, GA; Boston, MA; New York City, NY; Dallas, TX; Philadelphia, PA; San Francisco, CA. For specific locations, please see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, the salary will be set in accordance with the selectee's assigned duty location.

Major duties include but are not limited to:

• Develop and documents the infrastructure, including the business units and key processes, using modeling techniques. Oversees creation and maintenance of technical infrastructure roadmaps, reference architecture models, and standardized communication processes. Develops and maintains a repository of IT Architecture standards, templates, and processes.
• Identify opportunities to improve existing systems to support business processes and utilize emerging technologies. Conducts studies to identify improvements in the way IT architecture is applied to key business functions for the agency.
• Ensure rigorous application of information security/information assurance policies, principles, and practices to all components of the IT Architecture.
• Coordinate with various departments to ensure the seamless integration of AI technologies. Monitors the performance of AI systems to ensure they meet established goals and standards.
• Manage the planning and execution of complex AI projects from inception to completion. Oversees project teams, ensuring all members are aligned with project goals and timelines.
• Plan and manage programs that implement advanced technology governance and IT management principles and practices in order to be cost-effective and prevent redundancy, and ensure integration, agility, reuse, and standardization of IT infrastructure, hardware, software, etc.
• Manage vendor relationships and negotiate contracts to ensure the delivery of high-quality IT services and solutions.
• Evaluate vendor proposals and conduct cost-benefit analyses to select vendors that align with organizational needs and budget constraints. Ability to maintain ongoing communication with vendors addresses issues and ensures compliance with contract terms.

• Plans and assigns work to be accomplished through subordinates engaged in a variety of occupations.
• Initiates or recommends corrective actions for sub-standard performance.
• Informs subordinates of agency policies and programs.
• Conducts reviews of command policies, activities and programs to ensure subordinate units are effectively and efficiently progressing toward the desired readiness status.
• Assists in creating and/or changing command policies and procedures.
• Supervises and coordinates the activities of each full time staff section of the headquarters and subordinate units.
• Reviews and finalizes studies relating to reorganization, relocation of units, personnel practices etc.
• Develops, implements and evaluates the administrative, personnel and supply policy for the battalion.
• Provides technical assistance and guidance to unit level administrative and logistical personnel.
• Ensures the development and execution of the command level guidance for implementation of the Enlisted Promotion Management System (EPMS).
• Ensures compliance with the Command Supply Discipline Program and Command Maintenance Discipline Program.
• Analyzes and/or prepares the logistics and equipment readiness areas of the battalion/squadron level organizational readiness report.
• Provides guidance and funds management for all decentralized logistic funds.
• Coordinates and assists in developing plans for recruiting and retention within the command.
• Develops and institutes the officer and warrant officer accession plan to include state and federal officer and warrant officer commissioning programs, direct commission, interstate transfers, and other component transfers.
• Provides guidance and assistance to ensure command programs have been implemented and evaluates their effectiveness in subordinate elements.
• Reviews reports and plans pertaining to the overall organization’s mobilization readiness.
• Performs other duties as assigned.

VAEKHCS is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans.

Major Duties

Responds to Questions from Customers
Handles inquiries from Customers including patients, staff, Veterans Service Organizations, etc. on behalf of the Assistant Director or the Executive Leadership Team (ELT). Receives schedules, refers and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public. Greets visitors to the executive offices and answers calls. Formal clearances are required to manage outside contacts and their impact on programs. Provides accurate advice on procedures, reports, requirements, and other matters necessary to implement the Assistant Director's or ELT's policies, directives, and instructions. Provides advisory and technical assistance to patients, administrative staff and professional staff. Receives and handles concerns ensuring that quality service is rendered in a timely, competent and caring manner including coordination of responses in a timely manner. Responds to complex questions involving a range of issues that are posed to the Executive office. Researches problems and/or reviews issues and requests, clarifies issues, and evaluates the need for additional information.

Mail, Correspondence, & Reports
Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Handles written
correspondence and telephone inquiries, contacting various ancillary services to ascertain status of interpretation and professional staff for consultation regarding final disposition of patient matters. Manages a wide variety of correspondence from within and outside the agency and decides how to handle. Performs the following types of duties: records and prepares meeting minutes and agendas for a variety of boards and/or workgroups, edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, and develops standard or form letters and replies to inquiries. Maintains the Assistant Director's Share Point site. Uploads Meeting minutes and charters to share point sites and other document repositories as appropriate. Tracks executive team mail and writes appropriate letters and memos as needed. Serves as a timekeeper for the Assistant Director staff and back-up timekeeper for other ELT member staff.

Maintaining Appointments, Calendars, & Schedules
Maintains the Assistant Director's calendar. Schedules appointments, coordinates meetings, and/or schedules conferences. Provides general calendar
maintenance clerical services such as maintaining electronic calendars and recording appointments, arranging for meeting and small conference administrative details, or following up on action items with appropriate staff members independently. Independently determines staff that should attend meetings or represent the organization at conferences. Such decisions are based on knowledge of the manager's views on such issues. Attends meetings, notes commitments made, informs staff of commitments, and arranges for staff to implement commitments during the meetings.
The incumbent arranges for meeting space, speaker, and support arrangements for large conferences. Schedules performance reviews for the Assistant Director staff.

Office Supplies & Equipment
Obtains and monitors the use of services, supplies, or equipment for the executive offices. Provides general office supply and equipment support services such as obtaining standard office supplies and services, procuring or justifying the full range of office services, or answering questions concerning policies and procedures related to support/office services. Consolidates equipment or service requests from the executive
offices. Ascertains the needs of subordinate offices and coordinates the purchase of equipment and services to meet the organization's needs. Studies the various offices to determine usage patterns and merges needs into one recommendation for the organization as a whole.

Performs other duties as assigned.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 7:30am - 4:30pm
Virtual: This is not a virtual position.
Position Description/PD#: Secretary OA/PD02289-0 and PD10305-0
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

VAEKHCS is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans.

Responds to Questions from Customer
Handles inquires from Customers including patients, staff, Veterans Service Organizations, etc. on behalf of the Chief of Staff at the Leavenworth Campus concerning a variety of matters. Receives schedules, refers and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public. Formal clearances are required to manage outside contacts and their impact on programs. A significant amount of time is spent in public contact work because the program/mission of the organization is so interlocked with other organizations and provides accurate advice on procedures, reports, requirements, and other matters necessary to implement the Chief of Staff's policies, directives, and instructions. Provides advisory and technical assistance to patients, administrative staff and professional staff. Receives and handles concerns ensuring that quality service is rendered in a timely, competent and caring manner including coordination of responses in a timely manner.

Provides Administrative Support
Provides administrative support to the Chief of Staff and in doing so works with the AA to the Chief of staff. Accepts work assignments from the Administrative Assistants to the Executive Staff. Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Handles written correspondence and telephone inquiries, contacting various ancillary services to ascertain status of interpretation and professional staff for consultation regarding final disposition of patient matters.

Maintain Appointments, Calendars, & Schedules
Schedules appointments, coordinates meetings, and/or schedules conferences. Provides general calendar maintenance derical services such as maintaining electronic calendars and recording appointments, arranging for meeting and small conference administrative details, or following up on action items with appropriate staff members independently. Independently determines staff that should attend meetings, or represent the organization at conferences. Such decisions are based on knowledge of the manager's views on such issues. Attends meetings, notes commitments made, informs staff of commitments, and arranges for staff to implement commitments during the meetings.

Office Supplies & Equipment
Obtains and monitors the use of services, supplies, or equipment for the Chief of Staff offices. Provides general office supply and equipment support services such as obtaining standard office supplies and services, procuring or justifying the full range of office services, or answering questions concerning policies and procedures related to support/office services. Ascertains the needs of subordinate offices and coordinates the purchase of equipment and services to meet the organization's needs. Studies the various offices to determine usage's and needs and merges needs into one recommendation for the organization as a whole. Subsequently, acquires the equipment and services using procedures to procure, authorize, control, and justify these purchases.

Serves as the ADPAC for staff with direct report to the Executive leaders.

This position functions as the back up to the Secretaries in the Executive Office.

Performs other related duties as assigned.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 7:30am - 4:30pm
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD02477-0 and PD10306-0
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

As a Administrative Officer your duties will include, but are not limited to, the following:

• Provide decisions, advice, and counsel on a range of administrative and operational management support issues (human resources and material needs, human resources availability, administrative support matters, etc.), policies, programs, objectives, and plans.
• Plan and conduct analytical studies of organizational elements and work to identify problems and approve resource utilization, administrative support, and management effectiveness. Interprets findings and develops recommendations to improve organizational efficiency, effectiveness, and solve problems.
• Analyze and advise on the implications of proposed management decisions and the administrative aspects involved in the accession, retention, motivation, development, and use of human resources. Conduct personnel-related activities as requested to include preparation of personnel actions, position descriptions, award justifications, and other personnel related documents ensuring completeness, accuracy, and inclusion of supporting documentation.
• Analyze, evaluate, and manage accounting and control systems to maintain proper financial balances, distribute resources to all activities within planned limitations, and ensure that maximum benefits are obtained from resources. Analyze historical budget and financial data, as well as new and/or changing program plans, to develop and prepare budget estimates and justifications for current-year, budget-year, and out-year budget planning, including deficit budget planning scenarios. Identify actual and/or potential funding problems, fiscal trends, significant program deficiencies and imbalances, analyze conditions, and recommend adjustments and solutions.
• Serves as the organization's subject matter expert on space management policies. Coordinates and negotiates with GSA and building lessor on the supervisor's behalf.

As a Administrative Officer your duties will include but are not limited to the following:

• Provide decisions, advice, and counsel on a range of administrative and operational management support issues (human resources and material needs, human resources availability, administrative support matters, etc.), policies, programs, objectives, and plans.
• Plan and conduct analytical studies of organizational elements and work to identify problems and approve resource utilization, administrative support, and management effectiveness. Interprets findings and develops recommendations to improve organizational efficiency, effectiveness, and solve problems.
• Analyze and advise on the implications of proposed management decisions and the administrative aspects involved in the accession, retention, motivation, development, and use of human resources. Conduct personnel-related activities as requested to include preparation of personnel actions, position descriptions, award justifications, and other personnel related documents ensuring completeness, accuracy, and inclusion of supporting documentation.
• Analyze, evaluate, and manage accounting and control systems to maintain proper financial balances, distribute resources to all activities within planned limitations, and ensure that maximum benefits are obtained from resources. Analyze historical budget and financial data, as well as new and/or changing program plans, to develop and prepare budget estimates and justifications for current-year, budget-year, and out-year budget planning, including deficit budget planning scenarios. Identify actual and/or potential funding problems, fiscal trends, significant program deficiencies and imbalances, analyze conditions, and recommend adjustments and solutions.
• Serves as the organization's subject matter expert on space management policies. Coordinates and negotiates with GSA and building lessor on the supervisor's behalf.