Total 1,983 Administrative / Clerical job vacancies in Hong Kong Island, Central

Provide admin and sales clerical support.

Issuing invoices and updating accounts receivables, enquiring about outstanding payments, and keeping records.

Segregating invoices for delivery.

Assist in general administration duties and Ad-hoc duties· Answer and direct phone calls.

Assist in the preparation of regular monthly reports.

Develop and maintain a filing system.

Update and maintain office policies and procedures.

Submit and reconcile worker's salary reports.

Provide general support to visitors.

Liaise with executive and senior administrative assistants to handle requests and queries.

• Perform daily data entry duties and depot operations activities.

• Maintain, update and ensure accuracy of daily movement report.

• Raise estimates of repair of containers for clients.

• Attend & respond promptly to customers’ orders & enquiries.

• Other ad-hoc duties as assigned by superior.

• Understand and process requestors' requirements.
• Source and negotiate for equipment and supplies.
• Evaluate suppliers based on quality standards, delivery, prices etc.
• Generate Purchase Orders promptly.
• Maintain good relationships and follow-up with suppliers closely.
• Provide administrative support to the office.
• Prepare weekly and monthly reports.
• Submit tenders

Job Requirements:

• Candidate must possess at least Degree in Business Studies.
• Fresh graduates are welcome.
• Proactive, positive, and responsible individual.
• Able to work under tight deadlines with a strong sense of urgency.
• Immediate vacancy

Seeking a highly organized and proactive Administrative Executive to support our company’s daily operations and ensure the smooth functioning of our office environment. The ideal candidate will handle a wide range of administrative tasks, support management and coordinate between departments to ensure efficient workflow. This role requires excellent communication skills, attention to detail and the ability to manage multiple priorities in a fast-paced environment.

Job Description:

a. Office Administration:

• Manage office operations, including maintaining office supplies and equipment
• Serve as the first point of contact for visitors and provide assistance where needed.
• Oversee the smooth functioning of day-to-day office procedures.

b. Communication:

• Handle phone calls, emails and directing queries to the appropriate parties.

c. Meeting Coordination:

• Arrange and set up conference rooms, equipment and catering for meetings and events.

d. Data Management and Record Keeping:

• Maintain filing systems (both physical and digital), ensuring records are organized and up-to-date.
• Input and manage data in spreadsheets and databases

e Expense and Invoice Management:

• Track and reconcile staff expenses, ensuring timely submission and reimbursement.
• Assist with invoice processing and basic financial record-keeping as needed.

f. Event Coordination:

• Organize company events, meetings, or training sessions, handling all logistical aspects such as venue booking, catering, and attendee communication.

Job Requirements:

• Degree/ Diploma in Business Administration, Management or any related fields.
• Possess 2 years of experience in an administrative or executive support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) (optional but preferred)

Responsibilities

• Generate Sales Contract & Proforma Invoice.

• Ensure Letter of Credits (L/C) or TT received from customer

• Checked through all the L/C clauses upon receiving from Bank, Trucking, Shipping and Freight Forwarding Documentations and etc.

• Handling entire spectrum of Export documentations and operations, while ensuring shipment arranges based on L/C or TT received and shipment promptness.

• Prepare & updating Exports notification in the server.

• Follow-up for vessel/ shipment date & email details to customer.

• Order processing & ensure all stock being posted before generating invoice/ delivery orders.

• Blocking of stock for Exports Sales.

• Email commercial invoice, packing list, Certificate of Analysis & Bill of Lading to customer when vessel sailed.

• Verifying bills on freight charges.

• Liaising with freight forwarders and customers on shipping arrangements.

• Any other duties as assigned by Superior.

Requirements

• Minimum GCE 'O' Level or equivalent

• Minimum 1 year of relevant experiences

• Knowledge in MS Office/ Microsoft Dynamics Navision preferred.

Job Responsibilities·

• Keep production records including material stock records
• Coordinate and confirm goods receiving and goods outgoing documents to warehouse and QC·
• Support QC in printing and filing of COA and GHS SDS·
• Coordinate delivery orders from the customer service officers·
• Collect delivery tickets from drivers and do filing·
• Prepare a regular inventory list of goods from the GEO system·
• In charge of goods receiving and updating in GEO system
• Create Manufacturing Order and Batch Report for certain customers
• Print product labels and manage all product label templates

Job Requirement

• Education: At least GCE O/A Levels or ITE/Diploma in any field
• Proficiency in MS Office (Word, Excel, Powerpoint)
• Able to commence work on short notice or immediately

· Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position

· Full comprehension of office management systems and procedures

· Excellent knowledge of MS Office

· Proficiency in English

· Exemplary planning and time management skills

· Up-to-date with advancements in office gadgets and applications

· Ability to multitask and prioritize daily workload

· High level verbal and written communications skills

Responsibilities:

• Prepare Test Reports
• Provide administrative duties and support (Data Entry, Filing, Photocopying and, others) to ensure efficient operation of the office and laboratory
• To maintain, compile, and files record office documentations
• Any ad-hoc duties and support as and when necessary

Requirements:

• Proficient in MS Office, mainly MS Excel
• Good time management skills and ability to multi-task and prioritize work
• Able to communicate effectively in English
• No experience required

Benefits:

• Working location at Jurong East Toh Guan Road
• AL & Medical Benefits Provided
• 5 days work week

1. Office Operations: Administrative Managers are responsible for managing the day-to-day operations of an office or department. This includes tasks like managing office supplies, equipment, and facilities, ensuring security and safety protocols are in place, and maintaining a clean and organized work environment.

2. Communication: They are responsible for facilitating communication within the organization. This includes managing internal and external correspondence, phone systems, and email communications.

3. Records Management: Administrative Managers oversee the organization and maintenance of records and documents, both physical and digital. This includes ensuring compliance with record-keeping regulations.

4. Policy Development: They may contribute to the development and implementation of administrative policies and procedures to improve efficiency and effectiveness.

5. Project Coordination: Depending on the organization, Administrative Managers may be responsible for coordinating specific projects or events, such as office moves, renovations, or special initiatives.

6. Vendor and Supplier Management: They often interact with external vendors and suppliers, negotiating contracts, managing relationships, and ensuring services are delivered as agreed upon.

7. Technology and Systems: Administrative Managers may be responsible for managing and troubleshooting office technology and software systems, including computer networks and office software.

8. Compliance and Regulations: They need to stay informed about relevant laws and regulations related to office management, such as data protection, health and safety, and labour laws, to ensure the organization's compliance.

9. Human Resources Support: In smaller organizations, Administrative Managers may also assist with certain HR functions, such as employee on boarding, benefits administration, and payroll coordination

We are seeking a highly organized and experienced Administrative Manager to oversee our office operations and ensure the efficiency of our administrative functions. This role requires a proactive leader capable of managing day-to-day office activities, supervising administrative staff, and collaborating with other departments to maintain a smooth workflow.

Key Responsibilities:

• Manage and supervise administrative staff to ensure effective performance and team productivity.
• Oversee office operations, including scheduling, supplies management, and maintenance.
• Coordinate internal and external communication and ensure timely responses to inquiries.
• Prepare and monitor budgets for administrative expenses, and ensure adherence to budget limits.
• Maintain and update company records, files, and databases, ensuring data security and accessibility.
• Develop and implement administrative policies and procedures to improve operational efficiency.
• Liaise with other departments and senior management to support business needs and resolve issues.
• Assist in planning and executing company events, meetings, and presentations.
• Manage procurement of office supplies and coordinate with vendors and service providers.

Requirements:

• Education: Bachelor’s degree in Business Administration, Management, or a related field (or equivalent experience).
• Experience: Minimum of 3-5 years of experience in administrative or managerial roles, preferably in a corporate environment.
• Skills:Strong leadership and organizational skills.
  Excellent communication and interpersonal abilities.
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
  Budget management experience and analytical skills.
  
• Attributes:High attention to detail and ability to manage multiple priorities.
  Problem-solving aptitude and proactive attitude.
  Strong sense of confidentiality and discretion.
  

Our Company is expanding! We are a company specializing in providing on-site vehicle cleaning services. Join our young and vibrant team!

Job Summary

We are seeking a detail-oriented and organized individual to join our team as a Full-Time Sales Administrative Assistant. The candidate will be responsible for various administrative tasks, including bookkeeping, order fulfillment, customer service, and inventory management.

Responsibilities

• Man a counter for walk-in sales.
• Cheerful Personality
• Maintain accurate and up-to-date records of invoices and customer transactions.
• Process online orders efficiently, including packing and arranging logistics.
• Provide excellent customer service by responding promptly to inquiries and resolving issues.
• Monitor and update inventory levels to ensure accurate stock availability.
• Assist with other administrative tasks as needed.

Qualifications

• Strong organizational and time management skills.
• Proficiency in basic computer skills, including Microsoft Office Suite.
• Excellent attention to detail and accuracy.
• Ability to work independently and as part of a team.

1)Provide admin and sales clerical support.

2)Issuing invoices and updating accounts receivables, enquiring about outstanding payments, and keeping records.

3)Segregating invoices for delivery.

4)Assist in general administration duties and Ad-hoc duties· Answer and direct phone calls.

5)Assist in the preparation of regular monthly reports.

6)Develop and maintain a filing system.

7)Update and maintain office policies and procedures.

8)Submit and reconcile worker's salary reports.

9)Provide general support to visitors.

10)Liaise with executive and senior administrative assistants to handle requests and queries.

JOB DESCRIPTION

• Provides administrative support to ensure an efficient office operation.
• Good at solving problems and able to help managers.

REQUIREMENT

• GCE 'O' level / 'N' level
• Knowledge of MS Office and MS Excel
• Must be able to communicate in English and Chinese
• Has relevant experience as a general administrator or sales support assistant
• 5 Day work week

• Work with the manager to deal with daily administrative affairs, including document organisation, filing, meeting arrangement and record, etc
• To maintain and update projects database.
• To follow up on workflow processes in the administration department. Generate delivery orders, invoices, forms, reports and efficiently send out documents.
• Able to handle ambiguity and confidentiality
• Back-up for team members
• Any other ad hoc duties as assigned by the manager
• MOM work passes updates and handling of surveys

• Managing schedules: Prioritizing and managing the schedules of executives, including meetings and appointments
• Coordinating meetings: Organizing and attending meetings, taking minutes, and ensuring that communications are disseminated
• Handling sensitive information: Protecting and handling confidential information
• Supporting executives: Providing administrative and secretarial support to executives
• Facilitating communication: Facilitating internal communication and ensuring that communications from senior management are disseminated
• Planning events: Planning and executing business events, such as conferences, luncheons, and dinners
• Managing projects: Managing and maintaining special projects for senior management
• Onboarding: Facilitating the onboarding process for new executives and joiners