Total 79 Administrative / Clerical job vacancies in Epsom, Surrey, KT17 4PF

HR Administration

Location: Staines (hybrid 3days in the office/2 days at home)

Salary: £40,000

We are recruiting for a progressive technology company based in Staines. They are searching for a meticulous HR Administrator who will assist with payroll on a monthly basis. You must have HR Admin experience, but any Payroll experience would be advantageous. This is a value driven company with a friendly helpful team.

You will be supporting the HR Manager with all payroll and HR administration for the UK, France and Germany.

The role

• Inputting payroll data accurately, working to strict deadlines
• All HR Admin including - new starter information and on-boarding, you will work closely with line managers
• New starter offer letters
• Pre- employment checks including Right to Work checks and referencing
• Ensure all new starters have their probation reviews
• Leavers process - exit interview, notify relevant teams and ensure IT is returned, if applicable
• Update systems with staff information
• First point of contact for payroll queries
• Issues contractual change letters
• Take notes in meetings
• Support with HR projects
• Always maintain a professional attitude and confidentiality
• General Admin

Skills and experience desired

• Previous experience Payroll Admin or HR Admin essential
• Good working knowledge of HR practices
• Proficient in note taking
• Great attention to detail and strong communication skills, both written and verbal
• Be able to meet deadlines and work in a busy environment
• Must be highly organised and confidential
• MS office experience

Company benefits

• Pension up to 5%, employee matches
• Holiday 23-25 days plus bank holidays
• Private health insurance with Bupa
• Health insurance after probation
• Life insurance - 4 x salary

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

We have an exciting vacancy which offers variety and flexibility for a proactive and highly organised individual, looking to join a progressive and friendly team. If you are an excellent communicator, with exceptional administrative skills and the ability to support others, then this could be the perfect opportunity for you.
This is a responsible role and you will need to be able to work independently, contributing to the consistent development and success of the multi-academy trust in line with our ethos and values. You will support our senior leaders and the shared services teams, providing a front-line service for the Trust and undertake general administrative tasks and projects.
We are looking for:
An enthusiastic and self-motivated individual with a strong attention to detail.
A team player capable of building effective relationships.
Excellent communication skills both oral and written with experience of contributing and delivering to deadlines.
Confident IT skills, particularly in Word, PowerPoint and Excel.
In return we offer:
A commitment to your on going training and development needs.
An opportunity to join a friendly and supportive team at an exciting time as we continue to grow.
Flexible working, family friendly policies and a focus on wellbeing.
Generous local government generous scheme
Staff sports and social events.
On-site car parking
If this role is of interest and you would like to join our team focused on enabling and supporting our schools to deliver excellence in education, we look forward to receiving your application.
Closing Date: 9.00am, 12th July 2024
Early applications are encouraged as we reserve the right to close the recruitment process once a suitable candidate is appointed.
This post is exempt from the Rehabilitation of Offenders Act 1974, subject to the filtering rules which ‘protect’ certain spent convictions and cautions from disclosure

Office Assistant Salary £28,000 - £30,000 - Full Time Position

We are searching for someone who is looking to join a hugely successful business in Dorking, you will play an important role within the business as an office assistant. The company is like a family that genuinely care about the local community and you will feel a real sense of purpose being part of the team. This role is 100% office based in Dorking, this is not a hybrid role.

The Role:

• Preparation of accurate correspondence and documents through audio and script typing.
• Attending and supporting clients in person, on the telephone and via email, providing support in a professional and friendly manner in keeping with the Firm's standards for client care.
• Photocopying and post distribution in liaison with the Business Support Team.
• Accurate, efficient diary management and co-ordination of appointments.
• Working with the Business Support Team to manage file opening and closure in accordance with the requirements of the governing bodies.
• Preparation of meeting rooms and refreshments, as required.
• Providing guidance and support to other team members within the department.
• Undertaking specific training when required to do so and overall to have a responsibility towards self-development.
• Ensuring confidentiality of all the firm's and customers documentation and information.
• Undertaking any other reasonable duties, as required by the business.

The Person:

• Strong administrative and organisational skills with excellent attention to detail.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritise effectively and meet deadlines under pressure.
• Discretion and professionalism when handling sensitive and confidential information.
• Positive attitude, strong work ethic, and willingness and ability to work effectively as part of a team.

Benefits:

• 25 days holidays
• Sick pay
• Life assurance coverage of three times your annual salary
• Private medical insurance for all staff
• Medical cash plan that allows staff to claim back dental, optical and certain therapies
• Private pension where the firm contributes 3% and staff contribute 5%

This role is a fantastic opportunity to join a highly successful business and somewhere that hard work is rewarded, if this all sounds like a place you would like to be a part of, please get in touch with me.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Key Responsibilities: 1. Secretarial Duties a. Typing letters, reports and associated documentation as required b. Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently c. Managing all enquiries in an effective manner d. Maintaining an accurate referrals database e. Maintaining up to date spreadsheet for two week wait referrals f. Actioning all incoming email g. Acting on electronic tasks sent by the GPs in a timely manner h. Prioritising urgent GP requests/referrals appropriately i. Scanning of patient related documentation and attaching scanned documents to patients healthcare records j. Inputting data into the patients healthcare records as necessary k. Processing referrals using the electronic referral system (ERS). Review the e-Referral work lists and action tasks accordingly, liaising with patients when necessary l. Processing requests for information i.e. Insurance/solicitors letters and DVLA forms m. Clinically coding data on EMIS Web n. Answering incoming phone calls, transferring calls or dealing with the callers request appropriately o. Managing all administrative queries as necessary p. Carrying out system searches as requested q. Maintaining a clean, tidy, effective working area at all times Supporting all clinical staff with general administrative tasks as requested 2. General Administration 2.1. Maintain an efficient filing system, effective administrative procedures and carry out general office duties 2.2. Co-operate and participate as required in any audit / research projects within the practice 3. Administration & Information Technology 3.1. Maintain up to date directory of referral addresses and modes of referral 3.2. Action workflow, emails and tasks on a daily basis to ensure response times are achieved 3.3. Report any breakdowns or IT issues to the relevant nominated individuals within the Practice 4. General 4.1. Adhere to all practice policies, procedures and protocols, ensuring compliance with CQC, Health & Safety, Confidentiality, Data Protection and Employment Legislation 4.2. Be flexible during sickness/holidays of other team members and provide cover as required. 4.3. You will be required to complete annual training and you may be required to attend external training.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Personal Assistant to Senior Leadership TeamSalary: £28,403 (actual) for 40 hours a week during term time only plus INSET daysPermanent Full time during term timeStart date: 1 September 2024Sir William Perkins's School is looking to recruit a highly organised and efficient Personal Assistant to support our Senior Leadership Team. The successful candidate will have responsibility for providing comprehensive administrative support to members of the Senior Leadership Team (SLT). You will manage their diaries and arrange appointments as appropriate and act as a liaison between between SLT, staff, parents, students and external stakeholders. You will assist the team with organising and maintaining reports and documents and will prepare and distribute agendas and other material for meetings. You will be handling confidential information so must do so with the utmost discretion. The successful candidate will have excellent organisation skill and will have strong written and verbal communication abilities. You will be proficient in Microsoft packages and have a good level of general education. If you have a passion for education and possess exceptional administrative skills, we would love to hear from you.How to apply
Please complete the electronic application formClosing date for applications is: 28 July 2024 at 11:59pmInterviews will be held: TBCEarly applications are encouraged as the School reserves the right to interview and appoint before the closing date.
About us
Sir William Perkins’s School is a high-performing, academically selective, independent girls’ school for approximately 600 students aged 11 – 18 years. The Head is both a member of HMC and GSA. It is located on an attractive 12- acre site situated on the outskirts of Chertsey, a two-minute walk from the railway station and very near to the junction of the M3 and M25.

Customer Support / Admin Support Roles

Multiple roles from Entry level to Experienced

Immediate Start

£25k-£35k dep on exp

Based local to Guildford, Surrey

We are currently recruiting for a number of Customer Service and Admin support roles in and around the Guildford area.

Would suit either recent Graduates or someone with some office based experience in administration/customer services.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

We have an exciting vacancy which offers variety and flexibility for a proactive and highly organised individual, looking to join a progressive and friendly team. If you are an excellent communicator, with exceptional administrative skills and the ability to support others, then this could be the perfect opportunity for you.
This is a responsible role and you will need to be able to work independently, contributing to the consistent development and success of the multi-academy trust in line with our ethos and values. You will support our senior leaders and the shared services teams, providing a front-line service for the Trust and undertake general administrative tasks and projects.
We are looking for:
An enthusiastic and self-motivated individual with a strong attention to detail.
A team player capable of building effective relationships.
Excellent communication skills both oral and written with experience of contributing and delivering to deadlines.
Confident IT skills, particularly in Word, PowerPoint and Excel.
In return we offer:
A commitment to your on going training and development needs.
An opportunity to join a friendly and supportive team at an exciting time as we continue to grow.
Flexible working, family friendly policies and a focus on wellbeing.
Generous local government generous scheme
Staff sports and social events.
On-site car parking
If this role is of interest and you would like to join our team focused on enabling and supporting our schools to deliver excellence in education, we look forward to receiving your application.
Closing Date: 9.00am, 12th July 2024
Early applications are encouraged as we reserve the right to close the recruitment process once a suitable candidate is appointed.
This post is exempt from the Rehabilitation of Offenders Act 1974, subject to the filtering rules which ‘protect’ certain spent convictions and cautions from disclosure

Key Responsibilities: 1. Secretarial Duties a. Typing letters, reports and associated documentation as required b. Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently c. Managing all enquiries in an effective manner d. Maintaining an accurate referrals database e. Maintaining up to date spreadsheet for two week wait referrals f. Actioning all incoming email g. Acting on electronic tasks sent by the GPs in a timely manner h. Prioritising urgent GP requests/referrals appropriately i. Scanning of patient related documentation and attaching scanned documents to patients healthcare records j. Inputting data into the patients healthcare records as necessary k. Processing referrals using the electronic referral system (ERS). Review the e-Referral work lists and action tasks accordingly, liaising with patients when necessary l. Processing requests for information i.e. Insurance/solicitors letters and DVLA forms m. Clinically coding data on EMIS Web n. Answering incoming phone calls, transferring calls or dealing with the callers request appropriately o. Managing all administrative queries as necessary p. Carrying out system searches as requested q. Maintaining a clean, tidy, effective working area at all times Supporting all clinical staff with general administrative tasks as requested 2. General Administration 2.1. Maintain an efficient filing system, effective administrative procedures and carry out general office duties 2.2. Co-operate and participate as required in any audit / research projects within the practice 3. Administration & Information Technology 3.1. Maintain up to date directory of referral addresses and modes of referral 3.2. Action workflow, emails and tasks on a daily basis to ensure response times are achieved 3.3. Report any breakdowns or IT issues to the relevant nominated individuals within the Practice 4. General 4.1. Adhere to all practice policies, procedures and protocols, ensuring compliance with CQC, Health & Safety, Confidentiality, Data Protection and Employment Legislation 4.2. Be flexible during sickness/holidays of other team members and provide cover as required. 4.3. You will be required to complete annual training and you may be required to attend external training.

Clerk to the Governing Body
GLPC Grade C - £13.97 - £14.39 per hour, Plus an element of holiday pay
Part Time – As required
Required from September 2024 (some handover before then if possible)
Are you passionate about making a difference? Would you like to be part of our drive to inspire our school community to be aspirational, ambitious and to “dream big”? Do you believe in the relentless pursuit of excellence?
The Governors of King Athelstan Primary school are looking for a highly organised and self-motivated Clerk to the Governing Body to join our creative and dedicated team. The clerk will ensure the smooth running of the governing board; preparing agendas and meeting papers, taking accurate and well-constructed minutes, giving administrative support, keeping records and up-to-date information on policies and date of reviews, and providing procedural and legislative advice to the governing board. They must have excellent organisational, communication and ICT skills.
This is a part time role, covering five full governing board meetings and 7 committee meetings per school year. Meetings are held in term time. Meetings are usually held at 7pm on a Tuesday evening and much of the work can be carried out at home. The clerk is also expected to attend all relevant training events and briefings.
The clerk is paid through payroll for hours worked on a monthly or termly basis and receives an included amount for leave. Hours payable include the whole meeting process (emails, calls and agenda preparation; writing up and distributing minutes) and attending regular training events. Estimated hours for the current year total approximately 120 hours. Experience is desirable but not essential as training will be given. We are also happy to interview candidates that already have a Clerk role at another school or wish to combine the role with new role at another school.
King Athelstan is a happy and diverse community school working to improve educational outcomes and opportunities in the local community. We have a Children’s Centre on site and Extended Schools’ provision in line with our vision of “Inspiring Excellence.” We offer a happy, dedicated and very supportive staff team and we provide excellent professional development opportunities. We work hard to put children’s welfare and happiness at the heart of everything we do. We have free parking available in our staff car park and are not far from the centre of Kingston.
Visits to the school are advised. Please email the school office to make an appointment.Please note that CVs are not accepted and please refer to the Person Specification when writing your personal statement.Please send applications early as we reserve the right to close the advert once a suitable candidate has been found.

Acute Medical Unit is a 42 bedded assessment unit that cares for general medical and older persons. Ambulatory Emergency Care unit is same day emergency service whose aim is admissions avoidance and still provide urgent emergency care.

We are looking to employ ward clerk Team Leader to support the reception team on both AMU and AECU. You are required to work weekends (Saturdays and Sundays) on the desk and have management days on weekdays.

The applicant will be expected to be able to work well as part of a team and can multi-task, manage own time, and prioritise workload effectively.

The role of a ward clerk requires good communication and interpersonal skills with the ability to work on own initiative.

Any queries, please do not hesitate to contact Christina O'garra, Senior Sister or Marvin Putal, Senior Charge Nurse on:

03006131214
• To provide administrative cover for both AMU and AECU, and to perform general receptionist duties.
• To provide clerical assistance to the senior sister.
• To process patient documentation and liaise with ward staff to resolve any problems.
• Key tasks would be updating EPIC and assisting with data collection.
• Ensure adequate stock levels of general ward supplies, EROS requests and stationery.
• To ensure that the supplies are neatly arranged in cupboards.
• To support the department with completing staff performance appraisal; allocate roster; approve annual leave and sickness management.
• To undertake any other duties relevant to the post.
• Highly vigilant of patient's privacy, dignity, and confidentiality.
• Successful candidate will be friendly and has excellent customer service.

Frimley Health NHS Foundation Trust provides NHS hospital services for around 900,000 people across Berkshire, Hampshire, Surrey and south Buckinghamshire.

As well as delivering excellent general hospital services to local people, we provide specialist heart attack, vascular, stroke, spinal, cystic fibrosis and plastic surgery services across a much wider area.

We have three main hospitals - Frimley Park in Frimley near Camberley, Heatherwood in Ascot and Wexham Park near Slough.

Our threecore values, and the behaviors that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other,Committed to Excellence, Working Together and Facing the Future.

We are also proud to host the Defence Medical Group South East at Frimley Park with military surgical, medical, and nursing personnel working alongside the hospital's NHS staff providing care to patients in all specialties.
• Managing reception desk as the ward receptionist: Welcoming patients and relatives to the ward and undertaking administration duties
• Answering telephone calls and relating information accurately to staff and the public.
• Admit, discharge and transfer patients on EPIC.
• Responsible for data entry.
• Act as the EPIC superuser for AMU and AECU
• Maintain all the patient boards with the appropriate consultants’ names.
• Management of Health Roster
• Manage ward clerk’s appraisals and sickness.
• As Ward clerk Team leader, you should be able to work weekends and management days on weekdays.
• Booking hospital transport for patient’s to be discharged home/tertiary hospital.








This advert closes on Tuesday 25 Jun 2024

Managing reception desk as the ward receptionist: Welcoming patients and relatives to the ward and undertaking administration duties Answering telephone calls and relating information accurately to staff and the public. Admit, discharge and transfer patients on EPIC. Responsible for data entry. Act as the EPIC superuser for AMU and AECU Maintain all the patient boards with the appropriate consultants names. Management of Health Roster Manage ward clerks appraisals and sickness. As Ward clerk Team leader, you should be able to work weekends and management days on weekdays. Booking hospital transport for patients to be discharged home/tertiary hospital.

Are you looking for your next permanent opportunity as a PA/Legal Secretary if so this is the right role for you.

The prime role of the PA/Legal Secretary is to provide direct support to the Head of Department to enable her to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below. The PA/Legal Secretary is expected to use a high degree of self-management and initiative and other duties as listed below:

* Prepare correspondence and documents to include transcribing digital dictation.
* Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
* Prepare mail and enclosures for dispatch.
* Arrange for all copying to be done, in person if an office assistant is not available to undertake the task
* Make appointments, arrange meetings and to maintain an up to date diary for his/her principal.
* If appropriate, prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting and to provide refreshments if asked to do so.
* Provide support to other secretaries as required.
* Provide guidance to junior and temporary secretaries when required to do so.
* Progress client matters without fee earner supervision and in the absence of a fee earner
* Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care.
* Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
* Ensure the confidentiality of all the Firm's and client's documentation and information.
* Undertake on-line form filling requirements
* Operate the Firm's Case Management System
* Consider improvements to the efficiency of the department.
* Undertake other duties as from time to time required.

Essential skills, knowledge and abilities (Competencies)
* Substantial previous Legal Secretarial experience, at PA level to include at least 2 year's experience in the specialist area. For Legal Secretaries, 1 year's previous experience in the specialist area would be sufficient (for internal promotions from Senior Legal Secretary to PA this will include at least 1 years experience in the specialist area at TWM)
* Advanced IT skills in relevant packages and excellent (speed) typing skills
* Keeps up with fee earner's work production (and, if being promoted but working for the same fee earner(s), has a very good understanding of how their fee earner(s) like to work.
Essential personal qualities and attributes/
Essential skills, knowledge and abilities (Competencies)
* Substantial previous Legal Secretarial experience, at PA level to include at least 2 years' experience in the specialist area.
* Advanced IT skills in relevant packages and excellent (speed) typing skills
* Keeps up with fee earner's work production (and, if being promoted but working for the same fee earner(s), has a very good understanding of how their fee earner(s) like to work.
* High accuracy levels
* Demonstrates a pro-active approach to work with a positive attitude.
* Demonstrates an excellent level of attention to client service, being able to interact well with both internal and external clients.
* Demonstrates ability and willingness to:
o work to deadlines
o to cope under pressure
o prioritise work-loads effectively
o work as part of a team
* Demonstrates clear commitment to the Firm and a genuine interest in legal work
* Demonstrates a high level of courtesy and respect in dealing with all colleagues including Central Management, IT, HR and Marketing and clients/contacts
* Demonstrates a willingness to take on other tasks as required by fee earner(s)

Desirable skills, knowledge and abilities (Competencies)
* Prior knowledge of Evolution or other case management systems
Knowledge of law / legal practice

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

The Good Shepherd Trust is a well-established family of 21 schools based in Surrey and North Hampshire. With the continued growth of the Trust, we are now entering an exciting phase of development.
We now require the services of an enthusiastic and well-organised individual to undertake clerking services with one or more of our wonderful schools.
As a Good Shepherd Trust clerk, you will receive excellent support, including professional development and briefings from the governance team at the Trust centre, in addition to regular training and networking opportunities alongside our other dedicated Trust clerks. Trust documentation is clear and embedded, so that your time can be focussed to supporting our local committees. Administration and communication is streamlined by our single cloud-based system, Governor Hub, for which full training will be provided.Closing date: 31st May (midnight)
Interviews: To be agreed with applicant
The Good Shepherd Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We ensure that all our employment practices reflect this commitment.
All appointments are made subject to an enhanced Disclosure and Barring Service check and all other pre-employment checks, including satisfactory references, identity and qualification checks.

Personal Trainer
Nuffield Health Farnham FWC | Fitness | Permanent | Full time
From £ 26,732.16 up to £38,663.04 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, Personal best programmes, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

• Have the opportunity for further training from the in house Personal Best program, upskilling to Les Mills instructor and group cycle, plus additional CPD opportunities.

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £38,663.04 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.