Total 18 Administrative / Clerical job vacancies in Dartford, DA1 2HS

1.1 Answer phone calls and face to face queries from hospital staff. 1.2 Reply to emails regarding getting Health Records sent out or scanned on to the system, which may often be urgently required. 1.3 Prepare Health Records for scanning, identifying documents which are unsuitable for scanning 1.4 Dispose of leftover material from Health Records (spines, folders, plastics and cardboards) in relevant confidential waste/recycling bins. 1.5 Use scanning software to create traceable batches to scan documents into. 1.6 Perform scheduled cleaning and upkeep on the scanners 1.7 Track ownership of activities performed during the prepping and scanning processes for each batch of Health Records. 1.8 Using the Patient Administration SysTem (PAS), find, distribute and track Health Records required for Emergency and booked patient admissions 1.9 Communicate with Reception, Clinic and Ward staff; to keep updated about requests for Health Records 1.10 Pull Health Records from file for clinics and run clinic reports 1.11 Ensure the tracking is correct on the Health Records once received back to the department. 1.12 Destroy hard copies of scanned records in accordance with SOPs and required retention periods 1.13 Deal with the day to day management of the Health Records being received in to Health Records department 1.14 Escalate issues surrounding equipment malfunction to the appropriate supervisor/manager. 1.15 Responsible for monitoring the scheduled deliveries of Health Records from clinical locations to Health records. 1.16 Assist in extensive searches of internal locations, and library searches for misfiles following set procedures to locate missing notes, 1.17 Perform QA checks at different points of the digitisation process to ensure quality remains consistently high.

Office Admin needed in Dartford!

Are you looking for a full-time administration role in transport?

Rota - 4 days on, 4 days off rolling

12 hour shifts

7am-7pm

On site in Dartford

Requirements:

• Must have experience in logistics
• Good administration skills/computer literate
• Experience in customer facing roles
• Must be available to work weekends

Duties include:

• Ensure all transport-related documentation is completed correctly.
• Produce daily, weekly and monthly reports as requested in a timely manner.
• To undertake any other ad hoc duties as and when required by management.
• Driver's daily/ weekly debrief sheet.
• Sundries ordering, driver/porter uniforms and office supplements.
• Speaking with customers.
• Update daily reports for the reports and log any issues.
• Operational administration as required.
• Recording of PCN and appealing PCN where possible.

Apply today to avoid missing out.

Challenge-trg Recruitment Ltd is acting as an employment business in relation to this vacancy

We provide equal employment opportunities (EEO) in all our employment practices to all employees, temporary workers, and applicants for employment without regard to age, gender reassignment, married or civil partnership, pregnancy or maternity leave, disability, race including colour, nationality, ethnic or national origin, religion or belief, sex and sexual orientation.

Proud member of the Disability Confident employer scheme

Deal with telephone call enquiries effectively, exercising judgement when dealing with staff and the public. Respond to emails and MS Teams messages appropriately. Record voice mail messages and take appropriate action. Maintain the DOMs and their Deputys diary. Plan and organise Departmental, Multidisciplinary Team (MDT) and external agency meetings as directed by the Director of Midwifery and Gynaecology and their Deputy. Arrange cancellation/reduction of meetings in accordance with the Director of Midwifery and Gynaecologys and the Deputy Head of Midwiferys commitments. Ensure that relevant documentation is prepared and available for meetings. Make travel arrangements when required. Act as prompt to the DOM and their Deputy regarding reports and responses requested at Trust Board level or from other agencies such as NHSE, NHS Public Health, CCG or LMNS. Produce suitable information materials to assist with the smooth running of the Department for example ensuring up to date organisational and governance charts are available. Assist with project work if required including preparation of presentation materials. Escalate appropriately any queries sent to the maternity department via the secretarys office; this includes complaints and requests for personal health records and freedom of information requests. Deal sensitively with communication where staff of patients may be distressed. Ensure that all secretarial work, including the management of appointments is completed within the appropriate timeframe including internal and external letters, emails, minutes and other documents. Liaise with external agencies and support the completion of the required paperwork within the admin team e.g. social services correspondence for adoption cases. Update staff personnel files ensuring that accurate information is available for the DOM, Deputy Head of Midwifery and the senior Midwifery Leadership team. File all correspondence appropriately. Screen emails and respond to arrange meetings and bring urgent correspondence to the attention of the Director of Midwifery and their Deputy. Work closely with Procurement to ensure costs are kept to a minimum when securing assets for the maternity department. Oversee the budget across the department for all stationary and non-clinical consumables. Use Integra to purchase all necessary clinical and non-clinical equipment. Ensure continuous review for value for money, and identify cost saving opportunities. Oversee the secretarial teams working policies and systems suggesting and implementing changes as required Ensure the timely submission of reports for Divisional and Trust meetings and Committees. Support secretarial team to use the Integra finance system across the department. Ensure external income received directly by the maternity services is tracked and accounted for appropriately. The PA will receive and provide a range of information which may be complex and/or sensitive. Clinical responsibilities: The postholder has no clinical responsibilities however they will be required to work closely with the Director of Midwifery & Gynaecology (DOM) and their Deputy and senior Teams to ensure continued patient care. Education and development responsibilities:All budget holders will undertake on the job training in all matters financial and will be responsible for ensuring they are setup in the finance/procurement/HR systems with the appropriate authorisation levels. Undertake annual review and statutory and mandatory training Participate in or undertake training needs analysis Support more junior secretarial staff to develop their own skills and seek out new ways of working.

To provide a comprehensive PA role to the Consultants and members of his / her team, including organising and maintaining Consultant Diaries, co-ordinating all appointments, meetings, procedures, investigations etc. Working closely with your job share partner around annual leave cover and informing others as appropriate of annual leave and cover arrangements. Accurate checking and typing of clinic letters from audio dictation and general correspondence. Typing of clinics is to be within a specified timeframe, ensuring clinics are processed and letters filed in an acceptable timeframe. Understanding of procedures, investigations and terminology used within the Department. Prioritise and deal with incoming correspondence as appropriate. Arrange cancellation / reduction of clinics in accordance with the Consultants commitments / requests. Ensure investigations and appointments are arranged as per medical staff instruction in a timely and meticulous manner including liaising with all relevant professional staff / departments and families as required. Answer and deal with as appropriate telephone enquiries both internally and externally to patients, their families and health professionals in a confident, courteous and professional way, providing non-clinical information and ensuring any messages are communicated promptly and accurately, acting as a first line of reference for problems. Updating and maintaining appropriate electronic or paper records to ensure that each set of medical notes are organised correctly and that results and correspondence are filed accurately once seen by the consultant/member of medical team. Ensure all clinic letters are accurately typed, prepared and arranged for Clinics prior to the Patient being seen. Typing of reports as and when required for presentations. Provide assistance with presentation materials for Departmental audits alongside Consultant and Medical Team. Assist and work closely with other Medical Secretaries and colleagues to ensure continuation of work, forming a team approach. Making of internal appointments with other Medical teams / Units and external agencies. Ensure diaries are up-to-date and correct. Booking transport for patients if required. Check that patients have been added to the appropriate waiting lists. Check all investigations, bringing abnormal results to the attention of the Consultant or his/her team. To offer flexible support to each member of the team during the hours allocated outside of your consultant responsibilities. To liaise with Medical Records, the Appointments Office and Outpatient department to ensure the smooth running of clinics for the consultant, as well as ensuring any referrals received in the department are sent to the Appointment Office or dealt with appropriately. Ensure investigations, results are obtained and available for clinic Jointly manage the Advice and Guidance system for the Urology service, ensuring responses are given within set timeframes. Jointly monitor and respond to the generic email account, ensuring that responses are given in a timely manner. Distribute and collate Incoming and outgoing post Please see attached job description for further information.

Assist with admin tasks for the team Answer telephone calls for DGS HTT and RR service in a professional and empathetic manner. To provide a strong level of customer service and patient care when assisting with queries. Please see the job description for more information.

We are looking for a motivated and enthusiastic Admin Assistant who has a strong sense of initiative and excellent team working ability.

The main duties will involve, answering telephone calls, and responding to internal and external queries from different services, service users, carers, and other departments, including signposting to appropriate services, or individuals within the organisation. Avariety of tasks includingdata inputting, copying, scanning, filing, ordering of supplies, checking and coding of invoices, assisting senior management team in minute taking and being a flexible resource of support to the team to meet admin demands.

Here are some clips of our KMPT staff, speaking about their role and why they enjoy working for us.

Working at KMPT (youtube.com)

Dartford site tour (youtube.com)

JOB PURPOSE:
• To provide admin services
• Answer telephone calls for DGS HTT and RR service in a professional and empathetic manner.
• To provide a strong level of customer service and patient care when assisting with queries.
• Provide admin support to the clinicians within the HTT.
• Admin audits to support appointment schedules, daily caseload lists.
• Supporting Roster management under supervision, checking staffing ratios, bookings.
• Minuting Meetings
• Room bookings, recruitment admin tasks
• Ordering of Stationary and other items as required via SBS (training provided)
• Using the patient record system Rio (training provided)

Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.

We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people across the county.

The Trust (rated Good overall by the CQC and Outstanding for care) has 3,283 staff working in 66 buildings across 33 locations, covering an area of 1,450 square miles.

You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.

The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.

What is High Cost Area Allowance?

The High-Cost Area (HCA) allowance, also referred to as London Weighting is a payment made to employees who work in London and the surrounding areas.

As this post is based in Dartford, Gravesham or Swanley, the successful applicant will receive an additional payment each month.

5% of basic salary, subject to a minimum payment of £1,192 per year and a maximum payment of £2,011 per year (the agreed annual amount will be divided into 12 equal amounts and paid monthly)
• Assist with admin tasks for the team
• Answer telephone calls for DGS HTT and RR service in a professional and empathetic manner.
• To provide a strong level of customer service and patient care when assisting with queries.

Please see the job description for more information.


This advert closes on Tuesday 13 Aug 2024

Proud member of the Disability Confident employer scheme

Office Admin needed in Dartford!

Are you looking for a full-time administration role in transport?

£13.17 per hour

Rota - 4 days on, 4 days off rolling

12 hour shifts

7am-7pm

On site in Dartford

Requirements:

• Must have experience in logistics
• Good administration skills/computer literate
• Experience in customer facing roles
• Must be available to work weekends

Duties include:

• Ensure all transport-related documentation is completed correctly.
• Produce daily, weekly and monthly reports as requested in a timely manner.
• To undertake any other ad hoc duties as and when required by management.
• Driver's daily/ weekly debrief sheet.
• Sundries ordering, driver/porter uniforms and office supplements.
• Speaking with customers.
• Update daily reports for the reports and log any issues.
• Operational administration as required.
• Recording of PCN and appealing PCN where possible.

Apply today to avoid missing out.

Challenge-trg Recruitment Ltd is acting as an employment business in relation to this vacancy

We provide equal employment opportunities (EEO) in all our employment practices to all employees, temporary workers, and applicants for employment without regard to age, gender reassignment, married or civil partnership, pregnancy or maternity leave, disability, race including colour, nationality, ethnic or national origin, religion or belief, sex and sexual orientation.

Proud member of the Disability Confident employer scheme

Have you always wanted to work with a Public Sector Organisation?

Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland, to join their busy Accounts Payable Team based in Dundonald.

Now is the time for you to take that leap!

This role will be starting immediately and is expected to last several months. Many of our temporary-ongoing roles with our client, The Education Authority, have been extended beyond the original time frame. Some of our candidates have secured promotions within the organisation, and others have been successful in securing fixed-term contracts directly with our client.

As the temporary Senior Clerical Officer, you will be responsible for the processing and payment of all school invoices, petty cash claims, Head Office Admin invoices, Sub-contractor invoices, Travel and Subsistence claims and invoices from Budget Holders for Earmarked Funding and Special Initiatives.

You will be responsible for:

• Ensuring all invoices are properly authorised
• Ensuring all invoices are properly coded
• Adding supplier codes/cost codes and batching all invoices
• Input of batches to Oracle via computer and authorisation of same
• Checking and amending any incorrect batches
• Maintenance of Supplier file such as preparing, creating and amending Supplier`s details
• Weekly filing and sorting/distributing office mail
• Any other duties as required by the Accounts Manager.

Essential Criteria:

• Ability to organise a busy workload to deliver effective results on time
• Flexibility to meet changing demands as required
• Ability to communicate and work effectively with others as part of a team
• Ability to use own initiative to solve problems and respond to others
• Ability to take e responsive and customer focused approach to work
• Excellent ICT skills including Excel

You should have:

• Five GCSEs at Grade C or above or equivalent
• Good knowledge of Microsoft Office 365
• Good communication skills, both oral and written

You will benefit from:

• Full training and induction
• Work with a leading Public Sector Organisation that promotes diversity and inclusion
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring
• No weekend work (Shift pattern Mon-Fri 9am-5pm)

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.


The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, email your CV via the `Apply` link.

Land Your Dream Job! | Earn up to £26k as a Purchase Ledger Clerk | Work for a Plant Hire company based in Dartford!

Benefits for the Purchase Ledger Clerk

• Up to £26K per annum DOE
• Monday to Friday only
• Company medical scheme
• 23 days holiday + Bank Holidays
• Team Events

As a Purchase Ledger Clerk, you'll be monitoring payments that come through to the inbox, reconciling statements and filing. Our client is looking for a Purchase Ledger Clerk who has ideally had 1 year working in a purchase ledger background and have previously worked on Sage.

Reporting directly to the Finance Manager, the Purchase Ledger Clerk generally assists the accounts department as necessary, providing any information required by the Finance Director.

The Role of the Purchase Ledger Clerk:

• Process invoices, reconciling delivery notes to invoices received and purchase orders
• Set up new supplier accounts and maintain existing account details within the purchase ledger
• Monthly reconciliation of supplier statements
• Assist in the preparation of purchase summaries
• Process business expense returns
• Cashbook and petty cash cheques
• Processing BACS payments and preparing cheques

About the Company

Join a thriving hire company that prides itself on being a one-stop shop for all your hire needs, with multiple depots across London and the Home Counties. They offer a wide range of tools, plant, and surface equipment, including both mechanical and non-mechanical options.

If you are interested in this Purchase Ledger Clerk role please call /email - 01933 667 220 / Georgina.wittich@pathrecruitment.com

The post holder will provide day-to-day support to the Executive Assistant to the Chief Medical Officer and Deputy Chief Medical Officers. This role will provide full support to the above and work closely with and support the Deputy Chief Medical Officer for the Workforce. Support to the Chief Medical Officer and Deputy Chief Medical Officer for Quality and Safety will be as and when required.

To provide administrative support, to ensure the efficient running of the duties for the Deputy Chief Medical Officer for the Workforce, and to work closely with the Executive Assistant to deliver a high-quality service to the medical directorate and work in close partnership with the other admin support within the support services.

To provide full administrative support to the Executive Assistant to the Chief Medical Officer and Deputy Chief Medical Officers on a daily basis.

To provide diary management andfull administrative service for meetings, preparing agenda papers, taking minutes and actions, and following up actions.

Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.

We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability, and specialist services, serving 1.8 million people in Kent and Medway, as well as specialist services for adults in Sussex and Surrey. We are rated Good overall by the CQC.

Each year we care for over 2,000 people in our hospitals and 54,000 people in the community.

We are proud to employ over 3,800 people from 66 nationalities and to serve an increasingly diverse range of communities across rural and urban areas.

You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.

The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman is recognized as playing a vital role in providing an exemplary service.

Our strategy

Our mission is what we set out to do every day
We deliver brilliant care through brilliant people

Our vision is where we want to be in the future
To provide outstanding care and to work in partnership to deliver this in the right place, for every service user, every time.

Planning, organising, and maintaining diaries – booking meetings and making appointments, dealing with any issues appropriately,and ensuring effective time management.

Compile meeting agendas, chase paperwork and circulate papers, and take minutes within agreed timescales and protocols.

To take minutes and/or notes of meetings where confidential information may be discussed judgment will need to be made in relation as to how minutes are recorded sensitively and accurately.


This advert closes on Tuesday 9 Jul 2024

Proud member of the Disability Confident employer scheme

Brook Street (UK) Ltd are recruiting Senior Clerical Officer's on a temporary-full time basis for our leading Public Sector client Education Authority Northern Ireland based in Ballee, Ballymena.

Senior Clerical Officers are responsible for the weekly processing of invoices on the Education Authority`s (EA) Financial System for all non-salary expenditure.


Duties and Responsibilities:

• To ensure that all invoices are properly authorised
• Inputting of batches to EA`s payment processing systems after they have been properly authorised and coded, completing any amendments
• Preparation, coding and processing all petty cash/postage claims, travel and travel expenses and the processing of all payments to contractors.
• Resolving queries on outstanding invoices, suppliers` statements, staff claims and assist the Line Manager in the resolution of more difficult queries
• Dealing with queries from internal/external stakeholders such as Schools and Budget Managers by emails and phones and ensuring they have been resolved.
• To provide copies of Invoices when requested by Auditors, the National Fraud Initiative, and Budget holders to assist with budget management etc.

Essential Criteria:

• Five GCSEs passes (grades A*-C) or equivalent or higher
• One Year`s experience in an office environment including general office duties, word processing and practical use of computers

Skills & Abilities:

• Ability to organise a busy workload to deliver effective results on time
• Ability to communicate and work effectively with others as part of a team.
• Ability to take responsive and customer focused approach to work.
• Excellent ICT skills including Excel.

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.



The rate of pay is £12.52 per hour and the hours of work are 9am-5pm Monday - Friday.

Brook Street (UK) Ltd are recruiting Senior Clerical Officer's on a temporary-full time basis for our leading Public Sector client Education Authority Northern Ireland based in Ballee, Ballymena.

Senior Clerical Officers are responsible for the weekly processing of invoices on the Education Authority`s (EA) Financial System for all non-salary expenditure.


Duties and Responsibilities:

• To ensure that all invoices are properly authorised
• Inputting of batches to EA`s payment processing systems after they have been properly authorised and coded, completing any amendments
• Preparation, coding and processing all petty cash/postage claims, travel and travel expenses and the processing of all payments to contractors.
• Resolving queries on outstanding invoices, suppliers` statements, staff claims and assist the Line Manager in the resolution of more difficult queries
• Dealing with queries from internal/external stakeholders such as Schools and Budget Managers by emails and phones and ensuring they have been resolved.
• To provide copies of Invoices when requested by Auditors, the National Fraud Initiative, and Budget holders to assist with budget management etc.

Essential Criteria:

• Five GCSEs passes (grades A*-C) or equivalent or higher
• One Year`s experience in an office environment including general office duties, word processing and practical use of computers

Skills & Abilities:

• Ability to organise a busy workload to deliver effective results on time
• Ability to communicate and work effectively with others as part of a team.
• Ability to take responsive and customer focused approach to work.
• Excellent ICT skills including Excel.

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.



The rate of pay is £12.52 per hour and the hours of work are 9am-5pm Monday - Friday.

Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland, Dundonald.

As a temporary Senior Clerical Officer in the Free School Meals Dept. you will provide advice and assistance to Education Authority officers, customers, the public and other professionals as directed by the Programme Manager.


You will provide administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties.


Essential Criteria:

• Have the equivalent of five GCSEs at grade C or above and at least one-year administrative experience in an office environment.
• Have good customer service skills, along with excellent verbal and written communications skills.
• Be a good Team player with the ability to work on one's own initiative.

Job Role:

• Provide administrative support in relation to all aspects of the work of the programme using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, fax, intranet and internet facilities.
• Answer telephone calls and queries from customers and clients and accurately record the call conversation, escalating to the correct department when necessary.
• The assistance in the collation of factual data and statistical information from various sources to support the work of identified officers within the service.
• Prepare letters, minutes, notes and other clerical support to officers as appropriate and as directed by the programme manager.
• Use initiative, tact and diplomacy in responding to queries, issues and problems which arise within the section in the absence of the programme manager.
• Order and monitor supplies of stationery and office requisitions for all staff within the section along with diary management of stakeholders.
• Be responsible for maintaining efficient recording and filing systems within the service as directed by the programme manager.
• Delegate tasks to the office team in the absence of senior management.

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring
• Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.


The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, please email your CV via the `Apply` link.

Brook Street (UK) Ltd are recruiting Clerical Officer's for our leading Public Sector client
Education Authority Northern Ireland, Dundonald.

As the Temporary Clerical Officer, within the Free School Meals Dept, you will provide advice and assistance to Education Authority officers, customers, the public and other professionals for agreed aspects of the service and as directed by the Programme Manager.




You will provide efficient administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties:


Examples of work performed will include but not be restricted to:

• Collating and analysing information or data, submitting results in a written report
• Overseeing administrative procedures and processes
• Assisting with budget preparation and control, if required
• Acting as an administrative liaison with internal and / or external sources
• Preparing routine correspondence
• Supporting good customer service both face to face and via telephony.

Essential Criteria:

• Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
• Ability to demonstrate clerical / administrative experience in an office environment.
• Good communication skills, both oral and written

You will benefit from:

• Full training and induction
• Pension Scheme
• Work with a leading Public Sector Organisation
• Competitive rates of pay
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring
• No weekend work (Typical shift pattern Mon-Fri 9am-5pm)

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.


The rate of pay is £11.91 per hour, the hours of work are 36hrs per week Monday to Friday.

Brook Street (UK) Ltd are recruiting a Legal Secretary/ PA for our leading Public Sector Client,
Education Authority Northern Ireland, located in their Commercial Property Dept. Dundonald.

Job Purpose

• To act as Personal Assistant to a Solicitor within EA Solicitors
• To assist with commercial property matters and the investigation and defense of informal and formal complaints / legal proceedings against the Education Authority ("EA") and/or controlled schools.
• To undertake such other duties relevant to the Education Authority Solicitors ("EA Solicitors") as may be reasonably required from time to time.

MAIN DUTIES AND RESPONSIBILITIES

1. To act as Personal Assistant to the Solicitor

• To provide P.A. support to the Solicitor, always ensure strictest confidentiality and diplomacy , make and take calls on behalf of the Solicitor, and maintain a personal and office diary, ensuring compatibility.
• Check and prioritise mail.
• Co-ordinate and administer work of Solicitor in their absence, with regard to conveyancing/ property matters, employment law cases, litigation, tribunals (including SENDIST), judicial reviews and on-going legal matters.
• Ensure the timely provision of advice and information to internal and external clients, regarding meeting strict deadlines.
• To draft and prepare routine correspondence and reports, collate information and prepare and update statistical information.
• Arrange meetings, consultations, Tribunal hearings, Court appearances and talks/conferences. Arrange alternative cover in Solicitor's absence.

2. Commercial Property.

• To assist the EA Solicitors in preparing Title Reports and Title Packs and by applying for Property Certificates and Property Searches to establish ownership.
• To assist the EA Solicitors in the preparation of: Contracts for Sale, Conveyancing Documents, Completion of Pre-Contract Enquiries.
• To assist the EA Solicitors in ensuring documentation is presented for Stamping and Registration within prescribed legal times.
• To accurately Schedule and return/ receipt Title Documents to and from the EA Headquarters and to third party solicitors.

3. Investigation and Defence of Formal and Informal Complaints / Legal Proceedings against EA /Schools

• To assist the Solicitor or any other solicitor within EA Solicitors in the investigation and defence of formal and informal complaints/proceedings referred from EA Directorates /Schools.
• To adhere to strict deadlines to ensure statutory time limits are met.
• To assist in the process of appeals against Tribunal / Court decisions
• To assist in the collation and indexing of discoverable documentation, Court / Tribunal bundles etc.
• Assist with the drafting and response of Notices of Appearances, Notices for Additional Information, Notices for Discovery etc.
• To maintain effective communication and co-operations with relevant persons including EA Officers, Boards of Governors, Counsel, Witnesses and outside Agencies to ensure quality service delivered.
• To assist with preparation and collation of Counsel's papers and arrange for delivery of same.
• To prepare documentation for hearings and apply for Witness Summons.
• To attend consultations and hearings (as required) in order to provide verbatim report on proceedings.
• To administer payment of Counsel's fees.

4. Judicial Reviews

• To assist the Solicitor or any other EA Solicitor by liaising with Transfer Officers, Tribunal members and Counsel to arrange for compilation and forwarding of relevant information.
• To arrange consultations and prepare necessary documentation.
• Prepare Affidavits as drafted by Counsel and arrange for swearing of same by Tribunal member and external Solicitors.
• Requisitioning of cheques in accordance with appropriate fees, lodge official documentation at Court and return all original documentation to EA Regions.

You should have:
A minimum of five GCSE's (Grades A*-C) including English and Maths or equivalent or higher examinations qualifications.

AND

Have either a minimum of two year's experience in a paid capacity providing administrative support which must include the following:

1. Using Microsoft Word (to process letters, memos, reports etc.);
2. Using Microsoft Outlook (to send/receive e-mails)
3. Drafting correspondence
4. Diary Management; and
5. Maintaining Records.

In addition to the above, you must also be able to demonstrate at an interview the under-noted knowledge, skills and personal qualities:

• Knowledge of Legal work
• Excellent oral and written communication skills.
• Proven ability to successfully plan, prioritise and manage the work of yourself and others within required timescales
• Proven ability to demonstrate initiative, work flexibly and resolve complex matters with minimal direction and supervision.
• Proven ability to develop and maintain good working relationships at a range of levels including senior management level.
• Proven ability to exercise discretion in dealing with confidential or sensitive matters.

In return, you will benefit from:

• Full training and induction
• Pension Scheme
• Competitive rates of pay
• Brook Street (UK) Ltd back-office support and mentoring

The rate of pay is £12.94 per hour, the hours of work are 36hrs Monday to Friday.

If you would like to apply for this role, please email your CV via the `Apply` link.