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Naval Sea Systems Command

ADMINISTRATIVE/TECHNICAL SPECIALIST

Full-time

West Palm Beach, Florida

Others

18 hours ago

You will be responsible for all aspects of AUTEC's EM and conti.....

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Commander, Navy Installations

ADMINISTRATIVE ASSISTANT

Full-time

Virginia Beach, Virginia

Others

19 hours ago

Incumbent may perform some or all of the following duties as assigned:.....

Incumbent may perform some or all of the following duties as assigned:

Interacts with other service programs to ensure receipt of referral and documents; works with the Freedom of Information Act Office (FOIA) regarding requests for records and researching information in the record(s).
Makes routine contacts with officials of other agencies in the community.
Maintains the necessary documents, records, files and referral information, and similar program work.
Reviews, revises, and maintains FFSP local standard operating procedures (SOPs) for grammar, punctuation, and administrative content.

45%

Establishes and maintains subject matter files and records that relate to the programs of the FFSP. Sets up and maintains logs showing the status of actions and correspondence, both internally and externally to the program. Ensures files include all required documents that are properly signed. Carries out confidentiality/PII guidelines and other essential procedures regarding personnel/client files/information. Composes non-technical correspondence, ensures proper formatting; locates and/or assembles information for reports, briefs, etc.
Receives/manages requests for appointments with the Supervisor/Program Site Manager, as needed. Checks on availability and confirms appointments. Reschedules appointments upon requests of the Supervisor/Program Site Manager or staff member.
Responds to routine and non-technical requests for information. This may involve determining whether or not to release the information and the requester's authority to receive the information; requesting guidance from the Supervisor/Site Manager when in doubt.
Schedules appointments and makes arrangements for time, participants, and location of meetings and assembling background material in accordance with instructions from the supervisor for a variety of meetings.
Serves as a point of contact for all travel and training for the FFSP staff. Prepares and tracks travel/training documents for the department and processes accounting data. Serves as Total Workforce Management Systems (TWMS) training coordinator and inputs training certificates completed by FFSP staff.
Using a computer, type's narratives and tabular material, such as memoranda, evaluations, correspondence, reports, travel/training documents, etc. Types in accordance with Navy Correspondence Manual and other applicable guidance for review by originator and supervisory chain.
Coordinates the ordering and receiving of all supplies, materials, and equipment. Initiates preparation of requisitions for submission to the appropriate processing centers. Reconciles monthly purchase card accounts. Maintains records to ensure compliance with purchase card guidelines. Monitors ongoing status of active requisitions and keeps supervisor and other staff aware of status of orders. Screens lists of special program requirements for availability of supplies. Develops and installs local procedures and techniques to achieve and maintain smooth and efficient supply acquisitions. The incumbent is also responsible for the management of minor property assigned to the property. Verifies accurate description, condition and quantity of all non-Automatic Data Processing (ADP) property. Develops and prepares excess property lists. Reports, tracks, and finalizes all maintenance work requests and maintains service logs.
Conducts special projects and assignments as assigned by the Supervisor/Site Manager. Power Point formatted briefings/presentations; instructions and Standard Operating Procedures {SOPs); official Navy messages; Memoranda or Agreements (MOAs); and other documents that require review and approval. Product expectations include preparation of charts, program analysis, and reports.

30%

The employee uses the full range of functions, including advanced processes of one or more word processing software and/or desktop publishing applications to produce a variety of documents, uses various functions of other software types such as calendars, electronic mail, spreadsheets, or graphics. The employee plans and carries out assignments with considerable independence.
Uses multiple function office equipment and automated software to produce a wide-range of documents, reports, spreadsheets, briefs and tables. Typing is required.
Performs timekeeping functions and advises management/staff on procedures/regulations for completing and certifying time/attendance. Prepares/inputs time and records, and collects/tracks required information/documents, i.e., leave request, etc.
Maintains documents in electronic files and creates and/or maintains a database for program statistical tracking.
Performs other management support duties as assigned.