Total 113 Administrative / Clerical job vacancies in Coleraine, County Londonderry, BT52 1SA

The Recruitment Co are currently working with a large Public Sector body in recruiting for a Band 3 Secretary based in Mallusk, Newtownabbey.

Main Duties:

• Word Processing
• Filing
• Taking and production of minutes from manuscript
• Data Input
• Organising meetings
• Photocopying
• Emailing/scanning
• Diary management
• Maintenance of spreadsheets/data bases
• Petty Cash
• Finance

Essential Criteria:

4 GCSEs to include English (Grade A*-C) or equivalent and 2 years clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages and minute taking experience
OR
3 years clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of
packages and GCSE English Grade A*- C and minute taking experience.

In addition to (a) or (b) applicants must possess Functional Skills ICT Level 2 or OCR Testing Processing (Business Professionals) Level 2 Award or RSA Stage II Typing/ Word Processing (both parts) or equivalent. Holder of RSA/ OCR examinations after September 1986 must have passed both parts.

If you are interested in this position please apply on the below or contact

Band 3 Administrator

Exciting Opportunity for a Band 3 Receptionist!

Brook Street (UK) Ltd is actively searching for a skilled Band 3 Receptionist to join our clients within the healthcare sector in South Belfast. This is a full-time role offering a fantastic opportunity for a 6-month period.

Working Hours: 0900 to 1700, Monday to Friday (37.5 hours per week).

Rate of Pay:
o £11.67 per hour, paid on a weekly basis.

Key Responsibilities:

Undertake a range of admin support duties, including
" Handle incoming and outgoing calls, providing excellent customer service and support. "Welcome patients and visitors, ensuring a friendly and professional environment. "Book and send appointments on behalf of the primary team, including room reservations. "Prepare and process clinic letters for GPs and other professionals, ensuring timely communication. " Log referrals, update the internal waiting list, and maintain information systems using Excel; perform electronic filing and other related administrative tasks.

Requirements:
o Proficiency in MS Excel, MS Outlook, and MS Word.
o Minimum of one year`s experience in Administration and five GCSEs including Maths and English at grade C and above.
o Previous experience in Healthcare would be advantageous.

How to Apply: If you're ready to take on this crucial role, please reach out to Katie Aldworth at Brook Street (UK) Ltd. You can either call Katie at 028 90 881100 or email her via the Apply link.

This is an excellent opportunity to contribute to the healthcare sector and enhance your career.

Don`t miss out - apply today!

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

• You will serve as a Subject Matter Expert (SME) designing, developing, testing, and deploying automated workflows using low code or no code platforms
• You will collaborate with stakeholders to understand business processes, identifying automation opportunities, and implementing solutions to streamline business processes and improving efficiency.
• You will configure and customize automation workflows, data integrations, and business rules.
• You will develop custom scripts to enhance automation capabilities as needed and coordinate deployment of automation solutions into production environments.
• You will maintain accurate and up-to-date documentation of processes, configurations, and changes. Provides regular progress reports and status updates.
• You will collaborate with stakeholders and other team members to ensure successful project delivery and participate in meetings and discussions to gather requirements and provide technical expertise.
• You will identify how application modifications or new applications affect current applications; prepares cost analysis; establishes target completion dates; and prioritizes proposed changes or developments.
• You will develop, plans and schedules, estimating project and special assignment resource requirements, defining milestones and deliverables, monitoring activities, and evaluating and reporting on accomplishments.
• You will serve as a Subject Matter Expert (SME) designing and deploying SharePoint Online sites.

SENIOR CLERICAL OFFICER

PUBLIC SECTOR ORGANISATION

DUNDONALD

Brook Street (UK) Ltd are delighted to work on behalf of a public sector organisation to supply a Senior Clerical Officer for their Transport Administration department based in Dundonald on a temporary-ongoing basis.

As Senior Clerical Officer within Transport Administration, you will conduct duties including the following:

• General office administrative duties
• Answering calls from parents and guardians regarding status of applications for children's transport to school
• Provide administrative support
• Use the full range of IT equipment including typing, databases, spreadsheets, email, intranet, and internet facilities
• Provide advice and assistance to Education Authority officers, customers, the public and other professionals
• Assist in the collation of factual data and statistical information from various sources
• Prepare letters, minutes, notes, and other clerical support to officers as appropriate
• Providing customer service via telephone and on a face-to-face basis
  

The Senior Clerical Officer will benefit from:

• Full training and induction
• Competitive rates of pay
• Accruing holiday hours as you work

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

Candidate's must have one year's demonstrable administrative / clerical experience in an office environment and hold a minimum of five GCSE passes (grades A*-C) or equivalent.

The hours of work for this role are Monday - Friday 0900 - 1700 36 standard hours per week with the rate of pay of £12.52 per hour

If you would like to apply for this Public Sector job, please click on the 'Apply' link today

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The Recruitment Co are currently working with a large Public Sector body in recruiting for a Validation Clerk.

Main Duties

Validating patients on waiting lists. General administrative duties.

Main Qualifications/ Experience

Administrative/ Clerical experience. Dealing with general public face to face and on the telephone. English and mathematics qualifications.

Experience in a similar role is essential.

For full job details please apply below or contact

*Immediate Vacancy*

We are seeking a detail-oriented and customer-focused Clerical Officer to join the Unified Communications team at our clients premises in Coleraine. The successful candidate will play a crucial role in supporting the day-to-day operations of our communications systems under the guidance of the Unified Communications Manager.

The ideal candidate will have strong organisational skills, technical aptitude, and excellent communication abilities. Experience in a similar role or knowledge of unified communications systems is advantageous but not essential, as training will be provided.

The hours are 36.5 weekly (08:45 - 17:00 Monday to Thursday, 08:45 - 16:00 Friday). Our client requires support until 27th November 2024, however this may be extended in line with absence

Main Duties:

Act as a switchboard operator, efficiently handling incoming calls and directing them to appropriate departments or individuals.

Perform general office duties, including managing filing systems and responding to telephone queries.

Order and receipt unified communication devices and consumables.

Provide first-line support and technical advice to users of unified communication services, maintaining a positive and proactive approach.

Process and prioritise requests for new installations and modifications of existing unified communication services across voice networks, mobile networks, and associated systems.

Assist with technical deployment, configuration, and maintenance of communication services.

Record, identify, and rectify faults on voice networks, mobile networks, and associated systems.

Liaise with external contractors and maintainers to ensure timely resolution of faults.

Monitor fault reporting and supervise external contractors when on-site, ensuring the security and safety of unified communications infrastructure.

Please submit an up to date CV today via the "Apply" link today, or you can call the Branch on 02890881100 and ask to speak to Donna

Brook Street UK Ltd are an equal opportunities employer

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

Do you like impacting and making a difference in people's lives? Do you have a keen eye for detail? Do you enjoy communicating with a wide range of people? If you answered 'Yes,' we would love to hear from you!


We are recruiting for an exciting position with our well-established Government client based in Armagh. This is an excellent opportunity to work within the Public Sector and develop your career by providing advice and assistance to Education Authority officers, customers, the public and other professionals regarding agreed service aspects, utilising your practical administrative skills.


As the temporary Senior Clerical Officer, you will be responsible for the processing and payment of all school invoices, petty cash claims, HQ Admin invoices, Sub-contractor invoices, Travel and Subsistence claims and invoices from Budget Holders for Earmarked Funding and Special Initiatives.


You will be responsible for:

• Ensuring all invoices are properly authorised
• Ensuring all invoices are properly coded
• Adding supplier codes/cost codes and batching all invoices
• Input of batches to Oracle via computer and authorisation of same
• Checking and amending any incorrect batches
• Maintenance of Supplier file such as preparing, creating and amending Supplier's details
• Weekly filing and sorting/distributing office mail
• Any other duties as required by the Accounts Manager.

Essential Criteria:

• Ability to organise a busy workload to deliver effective results on time
• Flexibility to meet changing demands as required
• Ability to communicate and work effectively with others as part of a team
• Ability to use own initiative to solve problems and respond to others
• Ability to take e responsive and customer focused approach to work
• Excellent ICT skills including Excel
• Confidentiality

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring
• Ability to work across school admissions teams in all admissions regions across NI.
• No weekend work (Shift pattern Mon-Fri 9am-5pm)

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

The rate of pay is £12.52 per hour, the hours of work are 0900-1700 Monday to Friday.
If you would like to apply for this role, please call Melissa Grogan at Brook Street (UK) Ltd on 028 90 881100 or email your CV via the `Apply` link.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The Recruitment Co are currently working with a large Public Sector body in recruiting for a Farm Unit Admin Officer.

Main Duties / Purpose of Job / Function of Role

Admin duties and supporting the Farm Manager

Specific Experience / Qualifications required Admin experience

Knowledge of farming is beneficial

The recruitment Co are currently partnered with The Labour Relations Agency in recruiting for an AO.

key Purpose: We are seeking an Administrative Officer to support our business operations through essential administrative services. This role is vital in ensuring the smooth functioning of our operational and business functions.

Key Responsibilities: As an Administrative Officer, you will perform a range of duties aligned with the Northern Ireland Civil Service Administrative Officer Grade. Your responsibilities will include, but are not limited to:

• Maintaining the integrity of the Agency and ensuring the effective delivery of services.
• Keeping records updated, both manually and electronically.
• Preparing weekly, monthly, and quarterly reports using Microsoft Office (Word, Excel, and PowerPoint).
• Responding efficiently to inquiries from internal and external stakeholders via phone, in person, and electronically.
• Assisting with the administration of operational activities, workshops, and presentations.
• Compiling statistical data as required.
• Processing financial transactions accurately.
• Providing technical support for office equipment, including phones and printers.
• Assisting with procurement processes and managing stationery supplies.
• Contributing to and generating reports from various systems and databases, such as the Individual Conciliation Case Management System and Corporate Services systems (Finance, Personnel, etc.), Access, and Visio.
• Welcoming visitors at Reception and managing calls through the Agency's switchboard, along with providing WebChat support for stakeholders.
• Undertaking any other miscellaneous duties appropriate to the role.

This list provides a general overview of the main duties associated with the position. The focus of specific responsibilities may evolve over time based on business and operational needs.

We are seeking to attract suitably qualified candidates for the above vacancy in the Belfast Office. Flexible working opportunities are available - Full time / Part time / Job Share / Permanent / Temporary (hybrid working arrangements are in place).

Essential Criteria:

Education/ Qualifications

A minimum of 4 GCSEs which must include English and Maths at Grade C or above or
equivalent.

Applications through this route must demonstrate a minimum of one year's experience as at 1.3 below.

Application Form
and Certificates

Non-Academic Route - Applications through this route must demonstrate a
minimum of two year's as at 1.3 a) below.

Application Form

Experience 1.3 the relevant duration

Working with office systems, both manual and electronic, within an office environment.

AND;

Experience in data input and the preparation of letters, reports, tables, diagrams, numerical
analysis and presentations using Microsoft Office (Word, Outlook, Excel, PowerPoint).

AND

Experience in a public facing role requiring a high level of customer care skills.

The last date for applications is Friday 22nd November.

It is anticipated that interviews will take place week from 5th December 2024.

Applications will only be accepted through The Recruitment Co directly, no applications should be sent direct to LRA.

We are currently recruiting for AO's for our client based in Ballykelly . The successful candidates will be required to start once the vetting paperwork and ANI completed.

Start date: 4th Nov

Rate of pay: £12.59

Duration: 51 weeks

Hours of work: Full time 37 Hours per week

The contracted hours are 8am - 8pm Monday - Friday and every 4th Saturday on a rota basis. However, at present staff are working various shift patterns between 9.00 - 5.00 Monday to Friday.

No holidays can be accommodated in the first 12 weeks of employment due to the training for this role.

Key Responsibilities:

* Answer calls within agreed timescales, taking personal responsibility to maximise availability for answering calls and delivering an accessible, effective service.
* Work collaboratively towards delivering and promoting resilience and ability to work in a pressurised telephony environment
* Excellent verbal and written communication skills
* Ability to build rapport with colleagues and customers
* Ability to work within and contribute to a team environment
* Ability to work accurately within set deadlines and to achieve targets
* Basic IT skills with an aptitude for learning new systems
* Organised with good time management skills

Essential Criteria applicants must have:

• five GCSE/GCE passes (at A, B or C) with Maths and English
• Proof will be required at the first stage of registration. Without this we cannot take your application forward.

( Proof of certs required )

• Excellent IT skills, including use of Microsoft Word and Excel.
• Excellent communication skills.
• Proven ability to use own initiative.

Please send your CV via the link or to

RecCoBelfast

Exciting Administrative Opportunities in Holywood Arches in East Belfast !

Are you an experienced Administrator looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 2 behalf of our esteemed client in East Belfast

Why join us?

o Excellent opportunities for long-term employment and career progression.

Requirements:

o Minimum one year`s experience in Administration.
o GCSE Maths and English or equivalent qualification.

Key Responsibilities:

• Input & extract information from PARIS, ensuring that information on these systems is kept up to date
• Input patient demographic details on PARIS in line with Data Quality regulations.
• Provide administration support to the Paediatric secretaries and consultants.
• Maintain an electronic tracking system on PARIS for the location of patient's medical records for clinics.
• Retrieval and preparation of patients records for clinics and as required by secretaries and clinicians prepare patient records with the relevant documentation and correspondence.
• Filing of patient letters and general correspondence within the medical records.
• Effectively deal with telephone calls from patients, relatives, hospital staff and General Practitioners and other individuals or organizations, taking messages, ensuring follow-up and resolving any problems as appropriate to the post holders Band.
• Ensure medical records, patient investigations & other related patient records are properly maintained, securely stored but readily available to Consultants, Nursing staff and other health care providers.
• Maintain a tidy & clear workstation area in compliance with Data Protection

Working Hours:

o Band 2 - Monday to Friday, 9 am to 5 pm. Rate of pay is £11.45 per hour and will be paid on a weekly basis
o How to Apply: If you are ready to take on this exciting opportunity, please send your CV to Siobhan via the apply link.

Immediate Start: Our client is eager to onboard the successful candidate promptly, so don`t miss out-apply today!

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

Exciting Administrative Opportunities in Belfast City Centre !

Are you an experienced Administrator looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 3's on behalf of our esteemed client in Belfast.

Why join us?

o Excellent opportunities for long-term employment and career progression.

Requirements:

o Minimum one year`s experience in Administration.
o GCSE Maths and English or equivalent qualification.

Key Responsibilities:

Provide high quality routine administrative support to individual departments ensuring the effective operation of systems and procedures.

Assist in the administration and implementation of administrative systems within the departments.

Manage the administration of the office ensuring a continual high standard of service is provided to all staff, customers, members of the public and suppliers.

Effectively prepare reports, documents and proposals for senior staff within the department as well as supplying advice and assistance as required.

Continually seek to improve the service delivered within the department by committing to attend personal development training, demonstrating a team work ethic and embracing change.

Provide high level service to all stakeholders.

To raise requisitions using the E procurement system and order stock as necessary.

Attend and take notes at meetings as required of the role

Working Hours:

o Band 3 Monday to Friday, 9 am to 5 pm. Rate of pay is £11.67 per hour and will be paid on a weekly basis
o How to Apply: If you are ready to take on this exciting opportunity, please send your CV to Siobhan via the apply link.

Immediate Start: Our client is eager to onboard the successful candidate promptly, so don`t miss out-apply today!

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

The Recruitment Co are currently seeking a Band 3 Administrator to join a large Public Sector body based in Knockbreda.

General Responsibilities

• Employees of the Trust are required to promote and support the mission and vision of the service for which they are responsible and:
• At all times provide a caring service and to treat those with whom they come into contact in a courteous and respectful manner.
• Demonstrate their commitment by their regular attendance and the efficient completion of all tasks allocated to them.
• Comply with the Trust's Smoke Free Policy.
• Carry out their duties and responsibilities in compliance with the Health and Safety Policies and Statutory Regulations.
• Adhere to Equality and Good Relations duties throughout the course of their employment.
• Ensure the ongoing confidence of the public in-service provision.
• Maintain high standards of personal accountability.
• Comply with the HPSS Code of Conduct.

This job description is not meant to be definitive and may be amended to meet the changing needs of the department.

Experience / Qualifications / Registration

Four GCSE's including English Language (Grades A-C / 9-4) or equivalent qualification and one years' administrative experience.
OR
NVQ Level 2 in Administration and one year's administrative experience.
OR
A minimum of two year's administrative experience.
Experience of note taking/minute taking duties.
OCR/RSA Stage 2 Text Processing Part 1 &
Word Processing/Typing.
OR
12 months typing experience to include typing of reports, formatting and circulation of correspondence, use of Microsoft packages

Exciting Administrative Opportunities in Lagan Valley Hospital in Lisburn !

Are you an experienced Administrator looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 2 and Band 3's on behalf of our esteemed client in Lisburn

Why join us?

o Excellent opportunities for long-term employment and career progression.

Requirements:

o Minimum one year`s experience in Administration.
o GCSE Maths and English or equivalent qualification.

Key Responsibilities:

" Typing duties.
" Use of computer systems to include data input and retrieval of information.
" Maintenance of filing systems.
" Processing mail.
" Processing and collating information.
" Taking and relaying messages/information.
" Dealing with a range of queries.
" Preparation and transportation of medical and other records.
" Making appointments.
" Arranging meetings.
" General office duties such as photocopying and faxing.
.

Working Hours:

o Band 2 & Band 3 - Monday to Friday, 9 am to 5 pm. Rate of pay is £11.45 - £11.67 per hour and will be paid on a weekly basis
o How to Apply: If you are ready to take on this exciting opportunity, please send your CV to Siobhan via the apply link.

Immediate Start: Our client is eager to onboard the successful candidate promptly, so don`t miss out-apply today!

Brook Street NMR is acting as an Employment Business in relation to this vacancy.