Total 91 Administrative / Clerical job vacancies in Cardiff, CF11 0JR

Provide a highly professional first point of contact and secretarial and administrative support to the management team, including maintenance of diary system, making arrangements for meetings, supply of information, etc, maintaining confidentiality at all times.Service meetings, as required; to include arranging the meetings/seminars, venue and facilities, preparing and issuing of agendas, taking accurate minutes, typing up and distributing to all relevant parties in a timely and professional manner.Ensure that agreed actions from meetings/communications are clearly typed up and distributed and, as appropriate, flagged for follow-up with relevant parties.Type policies, protocols, guidelines and procedures, as directed, circulating to relevant staff within the organisation at various stages of the consultation and implementation process. Prioritise own workload in order to meet deadlines and be responsive to changing and competing priorities.

For further information regarding the key responsibilities of this role please see the attached job description. If you have any further questions regarding this role please do not hesitate to contact us via the information below.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

37.5 hours per week. Permanent posts.

The Health Records team at Bolton NHS Foundation Trust has an opportunity for an enthusiastic, motivated and flexible individual to join our team working the night shifts. Services operate flexibly over 24 hours, seven day a week. You should have the ability to work flexibly to meet the needs of the service. Across both sites including Bolton one.

The role is a physically demanding role and you will be responsible primarily for providing a notes provision service, whilst additionally completing all associated administration tasks.

You will be required to retrieve case notes from within the health records library or from areas across the Trust site, which may require the lifting of boxes and pushing of trolleys up and down corridors. Duties will include storage and retrieval of case notes, provision of an emergency notes service, case note preparation for clinics and elective admissions, dealing with enquiries, filing, use of LE2.2, customer service. You will be expected to have excellent communication and interpersonal skills and the desire to work in a patient focussed environment. You will also need to have good IT and organisational skills. The ability to work under pressure to meet deadlines is essential.

You will need to be able to work using your own initiative and without direct supervision. The ideal candidate will have knowledge and experience of working in a similar environment.

Previous applicants need not apply
• Duties will include storage, retrieval and archiving of case notes to support both inpatient and outpatient episodes, elective and emergency care 24 hours a day, customer service, patient registration and data input.
• Maintain knowledge of filing systems and ability to file casenotes in correct location. Understand importance of accurate and timely filing.
• When dealing with elective admissions prioritise allocated day’s work, print off allocated ward lists and pre-assessment clinics. Locate, retrieve, prepare and track casenotes and file in date order in appropriate bins for collection.
• If casenotes are not in main storage areas use tracking system to locate and request where necessary.
• Action any telephone request from wards, departments, Accident and Emergency and other hospitals requesting information or casenotes either manually or electronically.
• Update LE2.2 tracking system to show location and current status of casenotes in relation to document management.
• Ensure Case notes are prepared in accordance with Health Records Standards.
• Ensure Case notes are dispatched to Outpatient areas within the Trust and clinics held in the community/other Hospitals



The aims of this Trust are to improve the health of our people and provide the best possible care to the population in which we serve and ensure that our staff have joy and pride in their work. We are striving to recruit a workforce that reflects the communities in which we serve. Staff are valued and we can offer excellent opportunities for further training and development.
• Duties will include storage, retrieval and archiving of case notes to support both inpatient and outpatient episodes, elective and emergency care 24 hours a day, customer service, patient registration and data input.
• Maintain knowledge of filing systems and ability to file casenotes in correct location. Understand importance of accurate and timely filing.
• When dealing with elective admissions prioritise allocated day’s work, print off allocated ward lists and pre-assessment clinics. Locate, retrieve, prepare and track casenotes and file in date order in appropriate bins for collection.
• If casenotes are not in main storage areas use tracking system to locate and request where necessary.
• Action any telephone request from wards, departments, Accident and Emergency and other hospitals requesting information or casenotes either manually or electronically.
• Update LE2.2 tracking system to show location and current status of casenotes in relation to document management.
• Ensure Case notes are prepared in accordance with Health Records Standards.
• Ensure Case notes are dispatched to Outpatient areas within the Trust and clinics held in the community/other Hospitals.


This advert closes on Tuesday 26 Mar 2024

Proud member of the Disability Confident employer scheme

Duties will include storage, retrieval and archiving of case notes to support both inpatient and outpatient episodes, elective and emergency care 24 hours a day, customer service, patient registration and data input. Maintain knowledge of filing systems and ability to file casenotes in correct location. Understand importance of accurate and timely filing. When dealing with elective admissions prioritise allocated days work, print off allocated ward lists and pre-assessment clinics. Locate, retrieve, prepare and track casenotes and file in date order in appropriate bins for collection. If casenotes are not in main storage areas use tracking system to locate and request where necessary. Action any telephone request from wards, departments, Accident and Emergency and other hospitals requesting information or casenotes either manually or electronically. Update LE2.2 tracking system to show location and current status of casenotes in relation to document management. Ensure Case notes are prepared in accordance with Health Records Standards. Ensure Case notes are dispatched to Outpatient areas within the Trust and clinics held in the community/other Hospitals.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

The full job description and salary details can be found in the supporting documents on the right hand side. These are available for you to download and review. Further Information Salary: £24,228 - £29,165 per annum - pro rata for part time hours. Depending on skills and experience Shift Pattern: Tuesday 8.00 - 18.30 Wednesday 8.30 - 18.30 Thursday 8.00 - 17.30 Friday 8.30 - 14.30 Location: BPAS Cardiff -Elgin House, First floor, 106-107 St Mary St, Cardiff CF10 1DX For the opening times of the unit please visit www.bpas.org Interested so far? Don't delay, apply today! This job advert may close before the advertised closing date if sufficient applications have been received. Please apply for this job as soon as you can, if interested. The Small Print: All applicants must be pro-choice. If you do not hear from us within 2 weeks of the closing date, unfortunately you will not have been shortlisted on this occasion. References: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.

Higher Clerical Assistant (Grade 3)

Hours Per Week: 37.00
Start Time: 09:00
End Time: 17:00
Pay Per Hour: £10.90
Location: Cardiff, Cardiff County

Should you wish to apply for this job opportunity, please, send an up to date CV.

We are working closely alongside a Local Authority in Cardiff to assist with the appointment of a MASH Admin, on a 4-month contract, highly likely to be extended at clients discretion. Please apply with your CV for immediate consideration.

Responsibilities:

High volume call handling
High volume data inputting
Contact in safeguarding and promoting the wellbeing of children, young people and their families.

Required Skills & Abilities:

A positive and customer focused attitude is essential
Ability to show high levels of attention to detail
Possess very clear communication skills , It is vital that both written and verbal information processing is done accurately and timely
The ability to work to a deadline is important.
The ability to multi task under pressure whilst working to agreed standards and have a flexible approach to be able to adapt to changes in priorities
Able to work both as part of a team and on your own initiative is required. 

Please note:

You should be available to work immediately or at a short notice.
You should have right to work in U.K
This role requires an enhanced DBS

Disclaimer: Brackenberry Ltd is acting as an Employment Business in relation to this vacancy. We are committed to equality in the workplace and is an equal opportunity employer. Unless otherwise stated all of our roles are temporary, though assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Important: We will interpret your application as being permission to submit
your CV to this role (with the right to represent you) unless you advise us to the contrary. Your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Full Job Description and Person Specification is attached in supporting documents or please click 'Apply Now' to view in TRAC

For further information regarding the key responsibilities of this role please see the attached job description. If you have any further questions regarding this role please do not hesitate to contact us via the information below.