Total 11 Administrative / Clerical job vacancies in Ashington, NE63 9AN

An exciting opportunity has arisen for an enthusiastic and motivated individual to join our team as a Business Unit Secretary within the Surgical Directorate. Applications are invited from a suitably qualified and experienced candidate to join our busy administrative team to provide administrative support to the Management team within the Surgical Directorate Trust wide.

This successful candidate will be expected to travel Trust wide.

The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills.

The primary purpose of this role is to Support the Senior Management team within the Business Unit with all administrative and clerical duties.

The post holder will be responsible for diary management, meeting preparation and minute taking and ordering and Procurement to ensure a high quality and consistent service is maintained at all times.

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality – opening a state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn’t, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way! Please read ‘applicant guidance notes’ before submitting your application.

To provide a high quality comprehensive secretarial and administrative support service to the Senior Leadership team within the Surgical Business Unit.

To provide support to the Senior Leadership team within the surgical business unit.

Some supervisory responsibility for all directorate secretaries/clerical support in the absence of Senior Secretaries.


This advert closes on Thursday 31 Oct 2024

Proud member of the Disability Confident employer scheme

To provide a high quality comprehensive secretarial and administrative support service to the Senior Leadership team within the Surgical Business Unit. To provide support to the Senior Leadership team within the surgical business unit. Some supervisory responsibility for all directorate secretaries/clerical support in the absence of Senior Secretaries.

We are looking for an enthusiastic and motivated individual to join our Team as a Medical Secretary within the Urology Department at Wansbeck General Hospital. Applications are invited from suitably qualified and experienced candidates to join our busy administrative team to provide secretarial support to the Urology Consultants and wider clinical teams.

This post will be full time Monday - Friday.

This post will be based at Wansbeck General Hospital or North Tyneside General Hospital but the post holder may be required to work at other sites within the Trust.

Site preference will be considered and is to be discussed at interview

Previous Applicants need not apply.

To provide a full secretarial service to the Urology Consultants and wider clinical Teams.
The successful candidate will provide transcription, administrative and secretarial support service to the team. The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills.


Knowledge of IT packages and their applications is essential. Support on the use of the G2 software package will be provided within the surgical directorate. ECDL and knowledge of PAS and previous experience of working within the healthcare environment would be desirable.

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.

Responsible to Senior Secretary’s.

· Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence.

· Provide comprehensive secretarial service to consultant(s) and their team.

· Manage diaries, arrange/minute meetings, communication with GPs & patients.

· Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)

· Support effective utilisation of OP clinic capacity.

· Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, Cancer 2ww, Typed communication to GPs.

· Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues.

· Resource management – ordering of supplies & equipment.

· Allocates work to Band 2 staff.


This advert closes on Tuesday 1 Oct 2024

Proud member of the Disability Confident employer scheme

To provide a full secretarial service to the Orthopaedic Consultants and wider clinical Teams. The successful candidate will provide transcription, administrative and secretarial support service to the team. The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills. Knowledge of IT packages and their applications is essential. Support on the use of the G2 software package will be provided within the surgical directorate. ECDL and knowledge of PAS and previous experience of working within the healthcare environment would be desirable.

We are looking for an enthusiastic and motivated individual to join our Team as a Medical Secretary within the Orthopaedic Department at Wansbeck General Hospital. Applications are invited from suitably qualified and experienced candidates to join our busy administrative team to provide secretarial support to the Orthopaedic Consultants and wider clinical teams.

This post will be full time Monday - Friday.

This post will be based at Wansbeck General Hospital but the post holder may be required to work at other sites within the Trust.

Previous Applicants need not apply.

Responsible to Senior Secretary’s.

Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence

Provide comprehensive secretarial service to consultant(s) and their team manage diaries, arrange/minute meetings, communication with GPs & patients

Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)

Support effective utilisation of OP clinic capacity

Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, Cancer 2ww, Typed communication to GPs

Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues

Resource management – ordering of supplies & equipment



We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.

To provide a full secretarial service to the Orthopaedic Consultants and wider clinical Teams.

The successful candidate will provide transcription, administrative and secretarial support service to the team. The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills.

Knowledge of IT packages and their applications is essential. Support on the use of the G2 software package will be provided within the surgical directorate. ECDL and knowledge of PAS and previous experience of working within the healthcare environment would be desirable.


This advert closes on Saturday 17 Aug 2024

Proud member of the Disability Confident employer scheme

Responsible to Lead Secretary. Acts up in the absence of the Lead Secretary for periods of annual leave/short-term sickness absences. Provide comprehensive secretarial service to consultant(s) within the team. Manage diaries, communication with patients/parents/carers, GPs and wider team. Advanced typing and transcription of clinical and non-clinical documents. Allocates work to Clerical Officers within the team.

To assist in the general efficient running of the Cardiology Investigations Department filing, manage referrals and booking of appointments for diagnostic testing, retrieval and storage of patient records, handling post and dealing with telephone enquiries and patients within the department. To cover for other Band 2 Clerical jobs as required.

To assist in the general efficient running of sub-speciality offices including typing/G2transcription, filing, retrieval and storage of patient records, handling post and dealingwith telephone enquiries. To cover for other Band 2 Clerical jobs as required. To act up to Band 3 for short-term absences e.g. annual/sick leave.

To provide general office support to the wider teams where necessary. To provide secretarial support to consultants and other team members including typing dictated correspondence and dealing with discharge summaries and related referrals to other healthcare professionals, receive communication and bring to attention of the relevant consultant. To deputise for more senior role providing office co-ordination and management when covering sickness absences and annual leave.

A Vacancy at Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust.


An exciting opportunity has arisen for a temporary (6 month), full-time Band 3 Project Administrative Assistant in the Community Governance Team within Northumbria Healthcare Trust.

The post will be based at Wansbeck General Hospital and will be part of the Community Business Unit Governance Team which includes the Governance Lead, Information Specialist, Transformation Manager/Strategic Analyst, Admin Manager, Clinical Governance Administrators and linked with the Health and Safety Advisor for Community.

The post holder will be expected to:

· Provide administrative support to the manager of a specific project.

· Acts as the first point of contact for enquiries from end users.

· Maintains project library, database, resources.

· May train end users of the project.

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.

The post holder will be expected to carry out administrative duties including but not limited to:

· Co-ordinate meetings, book venues and catering, produce agendas and type minutes.

· Point of contact for services relating to the project.

· To answer the telephone and take messages.

· Organise travel as required e.g. for site visits

· Producing documentation using Word Processing, Spreadsheet, Database or presentation graphics as appropriate including letters, memos, reports and statistical information.

· To work in collaboration with other services within the Business Unit and Trust, this will require traveling to other Trust sites.

· To maintain project documents in a structured and retrievable manner

Essential criteria



· Knowledge of administrative procedures, including specialised IT systems and project management, training knowledge, acquired through formal training or experience to NVQ 3 diploma level equivalent

· Significant experience of using Microsoft based office applications including Word, Excel, PowerPoint, Outlook

· Computer Literate

· Ability to work to tight deadlines

· Strong communicational and interpersonal skills

· Organisational skills

· The ability to prioritise work as appropriate and unsupervised




This advert closes on Wednesday 12 Jun 2024

Proud member of the Disability Confident employer scheme

To provide administrative support to the team to improve the efficiency of services. To carry out general administrative duties including but not limited to- Co-ordinate meetings, book venues, produce agendas and type minutes.- Point of contact for AWM service for external agencies and clients.- To answer the telephone and take messages.- Producing documents using Word Processing, Spreadsheet, Database or presentation graphics as appropriate including letters, memos, reports and statistical information. To maintain departmental records including- Maintaining electronic and paper filing systems Office duties including: -- Opening, Sorting and distribution of mail.- Photocopying / scanning documents / uploading to Mediviewer- Filing. Other appropriate duties as determined by the Admin Lead To ensure the smooth administration of service to enable the MDT to provide a high-quality service to clients. To proactively co-ordinate diaries within the team to maximize efficiency. Demonstrate to core values and behaviours ofthe Northumbria Trust Way