Total 21 Administrative / Clerical job vacancies in Ashford, TN24 0LX

About the Role:

The successful candidate will be required in supporting the Company Secretarial Function in ensuring that the candidate is fully compliant with its listing on the London Stock Exchange, and with the Corporate Governance Code and the UK Companies Act.

Responsibility for providing expert Company Secretarial advice and comprehensive administrative Board support in respect of the Group's principal operating subsidiaries, administration of the Group's employee share plans and providing assistance to the Senior Assistant Company Secretary in ensuring that the client is compliant with Corporate Governance and Companies Act requirements.

Key Responsibilities:

• Providing expert Company Secretarial advice to support the Group, having an appropriate framework in place to protect strategic, operational, reputational and financial risks, from a company law compliance perspective.
• Supporting the Company Secretary to ensure full compliance with the Listing Rules, Disclosure and Transparency Rules (DTRs) and Corporate Governance Code, to safeguard the Company's continued listing with the London Stock Exchange.
• Contributing to the development of the Company Secretarial function strategy, bringing best practice to raise the profile of the team.

Subsidiary Company Compliance:

• Maintaining records for all Group companies on Blueprint software.
• Administrative support and statutory compliance with UK Companies Act for all UK subsidiary companies within the Group, including:
  • Maintenance of UK subsidiary company statutory records;
  • Drafting and preparation of minutes and supporting materials for approval by the requisite subsidiary board;
  • Ensuring that statutory forms and returns for all Group subsidiary companies in the UK are prepared and filed promptly at Companies House, including annual confirmation statements, annual accounts, amendments to statutory documents or share capital changes, director and secretary changes, change of auditors and change of registered office;
  • Assisting the Group Finance department with the preparation, approval and filing of annual accounts for all UK subsidiary companies and for overseas companies, as necessary and as agreed; and
  • Ensuring that each Group subsidiary company complies with its memorandum and articles of association, drafting and incorporating amendments in accordance with correct procedures.
• Support and assistance with statutory compliance for overseas entities within the Group, including:
  • Assisting with administering director and secretary changes, and changes to registered offices;
  • Arranging for appropriate training for subsidiary directors; and
  • Submission of Annual Returns and other filings.
• Arrangement of proxies for AGMs and obtaining shareholder approvals
• Supporting group structure changes, including incorporations, dissolutions and M&A acquisitions and disposals, in conjunction with other functions e.g. Legal, Strategy, Tax, Finance and Commercial. Reflecting changes in corporate records.
• Maintenance and distribution of Group Structure chart.

Market Abuse Regulation:

• Monitoring and supporting compliance with the Market Abuse Regulation to safeguard the Group from breach of compliance, and fines from the FCA, including the set-up of an independently assessed and fully evidenced MAR compliance process.
• Responsibility for set-up and maintenance of the Insider and Confidential/Project information lists, ensuring the Group's Share Dealing Code is up to date.
• Managing the approval of clearance to deal applications, including keeping records up to date and accurate.
• Maintaining the register of Director and PDMR share interests.
• Overseeing the process for close period announcements.

Employee Share Plan Administration:

• Liaising with Reward, EQ and the Employee Benefit Trust trustees and assisting with the awards made to participants in the our clients Incentive Scheme, award vestings and ongoing administration.
• Drafting of share transaction related RNS announcements for Executive Directors, letters of recommendation to EBT and share award deeds.
• Preparing for, and managing the process for making new listings/market purchases of shares, as required by employee share plans.

Requirements:

• Highly organised, with excellent attention to detail
• Ability to work as a team player with strong communication skills
• Excellent understanding of the Company secretarial function in a FTSE quoted Company
• Able to work autonomously on tasks and manage own deadlines in a timely manner
• Demonstrable flexibility and willingness to add new subject areas of experience to their portfolio of work

Experience & Qualifications:

• Proactive, flexible and able to work effectively under pressure
• ICSA Qualified/Part Qualified
• ICSA Certificate in Employee Share Plans, or practical experience of dealing with employee share plans, desirable

If you're looking for a career that will help you stand out, join our client, and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, our client offers opportunities, support and rewards that will take you further.

Either apply direct! Or please contact me on

Please note, in the event of a high volume of applications for this role, we will not be able to respond to each individual applicant. Unfortunately, if you have not been contacted within 7 days we will not be progressing with your application. Thank you for your understanding

HR GO are proud to be working with Ashford Borough Council in the search for Port Health Administrator.

Providing administrative support to the Port Health team focusing on the setting up of accounts to enable customers to pay for documentary checks for consignments entering the UK through the Ashford Border Control Post.

This role is temporary cover for approx 6 months.

Hours:

Mon - Fri, 0900 - 1700.

Pay

£12.20ph

Duties:

• General administrative support commensurate with grade to the Port Health Team.
• Contacting customers and supporting and signposting them to the appropriate websites to complete the set up process on the internal system.
• To use IT systems to manage enquiries, provide information and support.
• To undertake any additional duties of a similar level of responsibility as may be required from time to time.
• To assist agents of importers with advice on how to pay for documentary checks and were to find the appropriate charges.

The Ideal Candidate:

• Ability to make decisions under pressure - E
• Ability to adapt approach to meet differing and diverse customer needs - E
• Ability to deal with complex enquiries within tight time constraints - E
• Proven experience in a Customer service role - E
• NVQ level 3 Customer Services - D
• Second language skills would be advantageous - D
• Basic understanding of Council Services - D

HRGO Recruitment - Ashford Branch

Hays are actively recruiting an Office Admin Assistant for our client based in East Kent. This is a permanent role for the successful candidate.

Salary - £30,000+
Monday to Friday with the occasional weekend
Must hold a valid Driving licence
Knowledge of working with Saga

Duties include
* Working hands-on with the contracts manager
* Working with contractors and clients
* Making outbound and taking inbound calls
* Good Knowledge of Word, Excel and general Windows programmes.
* Great communication skills

**Please note, you will be asked to help assist the yard if it is short-staffed on certain days, or asked to drive the 3.5t van if required**

A clean driving licence is essential.

If you are interested and available for the position please, apply with your CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We've got a great opportunity for a full- time long term temp role within the National Probation, to join a fast-paced office, working as part of the Reception Team.

Overview:
- Full time 37 hrs per week
- Monday - Friday
- Long term Temporary ongoing role
- Pay - £11.44
- Location - Ashford
- Start date ASAP

The successful candidate will provide customer service and administrative support. The individual will follow set procedures and will exercise some independent judgement in carrying out instructions, under general supervision.

- Good communication skills, both oral and written
- All offers are subject to 3 years of referencing checks and a DBS.

If you are interested in this position, please apply below

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Please scroll down to access the full Job Description and Person Specification located in Documents to download. If you have further queries please dont hesitate to contact the line manager using the contact details below.

Please scroll down to access the full Job Description and Person Specification located in Documents to download. If you have further queries please dont hesitate to contact the line manager using the contact details below.

We've got a great opportunity for a full- time long term temp role within the National Probation, to join a fast-paced office, working as part of the Reception Team.

Overview:
- Full time 37 hrs per week
- Monday - Friday
- Long term Temporary ongoing role
- Pay - £11.44
- Location - Ashford
- Start date ASAP

The successful candidate will provide customer service and administrative support. The individual will follow set procedures and will exercise some independent judgement in carrying out instructions, under general supervision.

- Good communication skills, both oral and written
- All offers are subject to 3 years of referencing checks and a DBS.

If you are interested in this position, please apply below

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Please scroll down to access the full Job Description and Person Specification located in Documents to download. If you have further queries please dont hesitate to contact the line manager using the contact details below.

Key Responsibilities: Provide a high quality confidential and comprehensive administrative service. To type clinical correspondence for example, referral letters, statements, notifications Organise systems access for new staff/distribute induction packs as required Manage prescription pads as required To administer telephone calls efficiently and courteously on behalf of the clinical team, addressing general enquiries from the public, NHS professionals, outside agencies, voluntary organisations, social services, education, parents GPs, taking and responding to messages in accordance with current good practice in customer care Ensure patient information is entered and updated on the electronic patient record system in a timely fashion, for example, recording new patients, clinic appointments, clinic outcomes, discharging, updating progress notes, uploading documents To plan and organise diary activities, clinical and professional appointments and room booking as required Supporting with the co-ordination of Doctors annual/study leave and other absences, using electronic system and Rota. Plan and book translation/interpretation services as required Operate bring forward and reminder systems. Undertake word processing of all documents to a high standard, in an agreed Trust style and using an appropriate referencing system. Utilise advanced level IT skills to create reports, spreadsheets and presentations. Develop and maintain filing systems (electronic and paper) to ensure effective access to relevant information. Prioritise own workload on a day-to-day basis to ensure that deadlines are met. Coordinate administrative arrangements relating to reporting requirements, to include the collation and presentation of documentation, preparing evidence and ensuring information is up to date. Oversee the facilitation and administration of meetings/panels, including: taking formal minutes that are intended for external review eg safeguarding, the production of agendas and coordination of papers, ensuring that key documents are available within defined timescales. Maintain up to date confidential personal staff files as required. Monitor and maintain secure stamp allocation, petty cash refunds for expenses and keys held on site as required. Propose and implement changes to working practices to reflect the needs of the Service. Act as delegated authority for procurement processes, using electronic order and approval systems. Co-ordinate absence/study leave Manage Bands 3 staff with regular supervision Assist with recruitment and selection of staff as required Support with band 3 administration duties, such as reception cover. Please see the attached job description and person specification for more information about this role and working at North East London NHS Foundation Trust. We encourage you to refer closely to this when completing your application. We welcome your application even if you do not meet all the criteria listed in the person specification. Any development needs to help you succeed in the role, can be discussed at the interview stage.

Please scroll down to access the full Job Description and Person Specification located in Documents to download. If you have further queries please dont hesitate to contact the line manager using the contact details below.

Insurance Sales Executive (Motor & Personal)

This role is based in Ashford and may require some travelling to meet local prospects. This is a Monday to Friday, 9-5pm, role (35hrs pw) with an hour lunch break. The salary range is £20-24k per annum, depending on experience, and comes with these benefits:

• 26 days holiday + bank holidays (after probation you can buy or sell 5 days)
• Birthday off
• Health Shield - Cash back plan
• Death in Service
• Free parking at all offices
• Friday fruit delivery
• 1 or 2 annual company trips a year

We are looking for someone to support the business strategy by delivering on personal sales targets for the relevant product line, maximising sales opportunities and ensuring customers receive the highest level of customer service.

You will be required to acquire and maintain knowledge of all current insurance products, contribute to the building of the new business sales pipeline by providing excellent customer service, taking inbound calls, providing quotes and securing sales. You will also deliver personal sales targets by planning, developing, and delivering sales opportunities in the relevant product line, as well as cross selling, introducing financial services products to existing clients and prospecting new clients. Plan and implement effective sales and marketing initiatives, offer excellent customer service, while demonstrating high values of trust and integrity.

It is an essential requirement of this role that the candidate has their own transport and a full, clean, UK driving licence.

The ideal candidate will have:

• A proven track record in highly driven and ambitious targeted sales role.
• Proven track record delivering excellent customer service
• Effective and professional verbal and written communication skills
• Excellent attention to detail and organisational skills
• Good IT skills especially Microsoft Office
• Good maths and problem-solving skills
• Able to manage own workload and able to work effectively under pressure
• Great team working, build relationships through positive behaviours, honesty, & integrity.
• Focus on continuous improvement, able to use own initiative
• Commitment to quality & compliance with procedures/regulations
• Own transport & full UK driving licence

Desirable attributes would be:

• Experience in a regulated environment
• Knowledge of insurance sector
• Proven track record in insurance sales
• General insurance qualifications
• Experience using Microsoft Dynamics

The role is subject to Disclosure and Barring Service (DBS) checks and CCJ checks.

New Appointments Group, Expertly Matching Employers and Jobseekers since 1975. Committed to diversity, equality and opportunity for all. s.mcdermott@newappointmentsgroup.co.uk

The successful candidate will provide a comprehensive support administrative service to the Consultants, their medical team and their administrative colleagues. They will be expected to organise their workload with the Consultants and their teams and coordinate their activities with other clinical office administrative coordinators to ensure that an efficient service is provided. The Clinical Office Administrator will carry out their duties in such a way as to make a direct and positive contribution to the organisation of the work. It is essential that the Clinical Office Administrator should exercise initiative commensurate with the role and vital that confidentiality be maintained at all times.

We've got a great opportunity for a full- time long term temp role within Ashford Kent, to join a fast-paced office, working as part of the admin team.

About The Role:

1. Border Inspection Coordination: * Coordinate administrative tasks related to Border Control Post (BCP) activities, ensuring compliance with regulatory requirements. * Manage schedules for inspections, consulting with BCP teams and relevant authorities. * Function as the primary interface between drivers and onsite operations. * Efficiently manage the booking-in process on the PINC system. * Provide necessary authorization on the PINC system for drivers to exit the site. * Allocate appropriate sheds and bays to incoming drivers. * Oversee the post-inspection process to ensure compliance. * Ensure all relevant information is accurately recorded and cleared down from systems. * Ensure a systematic clearing of all data and systems post-inspection. 2. Front of House Reception: * Greet and assist visitors, ensuring a positive and professional first impression at the BCP. * Manage the front desk, handling inquiries, and directing individuals to the appropriate departments. 3. Coordination and Liaison: * Interface with traffic marshals to facilitate smooth traffic flow. * Collaborate with K&N to ensure seamless operations. * Liaise with inspection authorities to coordinate inspection processes. * Communicate effectively with HMRC to address any regulatory requirements. 4. Record Keeping: * Maintain accurate and up-to-date records of BCP activities, including inspections, seizures, and compliance reports. 5. Communication with Border Agencies: * Facilitate effective communication between the BCP and other agencies involved in border security. * Ensure timely and accurate dissemination of information related to inspections at BCP. 6. Policy Implementation and Compliance: * Assist in implementing and enforcing BCP policies and procedures, where applicable. * Stay informed about changes in BCP regulations and ensure adherence to relevant policies. 7. Cross-Departmental Collaboration for Emergency Response: * Coordinate administrative aspects of emergency response plans at the BCP. * Collaborate with different departments to ensure a coordinated and efficient response during emergencies. 8. Team Collaboration: * Collaborate with colleagues to achieve operational excellence. * Support other front-of-house staff in handling their responsibilities as needed. 9. Qualification and Experience: * Previous experience in front of house and administrative roles. * Familiarity with governmental or public sector administrative procedures. * Basic IT literacy required. Competencies: * Attention to Detail * Time Management * Problem-Solving * Teamwork and Collaboration * Adaptability * Integrity and Professionalism * Understanding of BCP Processes * Emergency Response Coordination

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If you are interested in this position, please apply below

An exciting opportunity has arisen within the Health Records team . This role will be based at the William Harvey Hospital, Ashford

Our team are focused on service delivery and patient care and we are looking for individuals who are self motivated with a genuine desire to give gold standard care at every level.

The successful applicant will be joining a highly motivated and effective team who strive to ensure patient care is at the forefront of our service.

The Health Records Department is open 7 days a week and our service demands can be 08:00am to 06:00pm Monday to Sunday

This post may support one or more team(s) (these could be Medical or non Medical staff).

To be aware of the confidential nature of work and maintain strictest confidence when dealing with patients, staff and other health service business. To carry out all Access to Records duties in a manner that ensures compliance with Departmental targets, the Health Records Operational Policy, the Data Protection Act & the Access to Health Records Act 1990.

To deal with internal and external telephone enquiries

The focus of this role will include keyboard skills, data inputting and moderate use of display screen equipment and manual handling of healthcare records.



We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 700, 000 people.

We have a strong interest in improving the health of the communities we serve through research and innovation. Our hospitals take part in many clinical research studies and recruit high numbers of patients into research trials. Kent and Medway’s Clinical Trials Unit is based in our Queen Elizabeth The Queen Mother Hospital, Margate.

The Trust is committed to supporting flexible working to fulfil our pledge as part of The Trust’s People Strategy to help staff to achieve a healthy work/life balance. Please speak with your Recruiting Manager for further information and opportunities.

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.

Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.




This advert closes on Tuesday 21 May 2024

Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.