Total 14 Administrative / Clerical job vacancies in 3400 Reston VA Headquarters

What You Will Achieve

The Administrative Professional in the Administrative Center of Excellence (ACOE) plays a crucial role in supporting the efficient functioning of the ACOE and providing administrative assistance and project management support to the team. This position requires excellent organizational skills, customer service and attention to detail. The Administrative Professional will be responsible for daily administrative tasks, meeting coordination, maintaining records, and supporting the overall operations of the ACOE.

How You Will Achieve It

• Administrative Support: Assists the ACOE team by managing schedules and handling correspondence.

• Document Management: Create, documentation, presentations, and reports as required. Ensure accuracy, consistency, and adherence to internal established process guidelines.

• Data Management: Maintain and update databases, spreadsheets, and other records related to the ACOE's activities. Collate and analyze data to create reports and offer insights.

• Meeting Coordination: Schedule and coordinate meetings, workshops, and training sessions for the ACOE team. Prepare agendas, take minutes, and distribute meeting materials as needed.

• Communication: Assist in drafting and proofreading internal and external communications, including emails, memos, and announcements. Ensure timely and accurate dissemination of information.

• Travel and Expense Management: Coordinate travel arrangements and expense reports for ACOE team, ensuring compliance with company process and policies..

• Project Support: Assist in the coordination and tracking of ACOE projects, including monitoring timelines, preparing project documentation, and facilitating communication among team members.

• Relationship Management: Establish and maintain effective working relationships with stakeholders, both internal and external, to facilitate collaboration and information sharing.

• Process Improvement: Identify opportunities to streamline administrative processes and recommend improvements to enhance efficiency and effectiveness.

BASIC QUALIFICATIONS

• High school diploma

• Minimum of 1 year of experience as an Administrative Professional or in a similar role.

• Proficient in Microsoft Office: Excel, PowerPoint

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Excellent written and verbal communication skills.

• Attention to detail and accuracy in all work.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Strong interpersonal skills and the ability to work effectively in a team environment.

• Flexibility and adaptability to handle changing priorities and work in a fast-paced environment.

PREFERRED QUALIFICATIONS

• Bachelor's Degree

• Customer Service experience

• Concur experience

This job description outlines the general tasks and responsibilities expected of an Administrative Professional in the Administrative Center of Excellence. However, specific duties may vary based on the organization's requirements and the nature of the ACOE's activities.

Relocation assistance may be available based on business needs and/or eligibility.

Duties and Responsibilities:

•  Performs a combination of clerical tasks to support office, business, or administrative operations, such as maintaining records, receiving, preparing or verifying documents, searching for and compiling information and data; responding to routine request with standard answers by phone, in person, or by correspondence.
• Follows a few clearly detailed procedures in performing simple repetitive tasks in the same sequence, such as filing pre-coded documents in a chronological file or operating office equipment, e.g., mimeograph, photocopy, addressograph or mailing machine.

Required Qualifications:

• Must have High School Diploma or equivalent and two to three years of related experience.
• Must be able to obtain and/or maintain a favorable SSBI background investigation and must be cleared prior to start date.

 
Physical Demands:

• Normal demands associated with an office environment. Ability to work on computer for long periods and communicate with individuals by telephone, email, and face to face. Ability to lift 25 pounds. Some travel may be required.
• Ability to pass a mandatory Pre-Employment drug test.  Normal demands associated with working in an office environment.

What We Can Offer You:

• We’ve been named a Best Place to Work by the Washington Post.
• Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.
• We offer competitive benefits and learning and development opportunities.
• We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.
• For over 55 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success

Company Overview:

CACI is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic. 

This posting is for a position covered by the Service Contract Labor Standards (SCA). The pay and benefits provided for this position will meet or exceed the minimum required amounts detailed in the wage determination issued by the Department of Labor and made applicable to this position, as incorporated into CACI’s government contract for the work location.​
 

Minimum Required Hourly Wage:

There are a host of other factors that can influence final salary including, but not limited to, geographical location, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here.

What You’ll Get to Do:

Assist with administrative support, tracking, evidence handling, and other areas. Work independently and develop deliverables. Organize and track large projects and processes. Will work with a team and delegate work to others based upon skill sets.

More About the Role:

• Will serve on a range of program activities requiring application of a wide range of qualitative and/or quantitative methods for assessment of management processes, systems, and support programs.
• Provides a full range of technical administrative support for a forensics laboratory in the management areas of budget and fiscal, procurement, property and personnel management, and general office services.
• Use standard office suite of tools and ServiceNow for creating and tracking data as it progresses through the workflows.
• Provide daily reports and summarize key points.
• Identify bottlenecks and notify teams of issues encountered.
• Check-in and -out evidence from secured facilities.
• Evaluate new tools to handle key tasks and work with technical staff to implement workflow improvements wherever possible.
• Serves as administrative coordinator and provides staff guidance in all administrative management matters. Carries out special projects as assigned. 
• Directly assists in the administrative functions of the office. Maintains accountability of hardware and software; monitors SMS.
• Develops reports and analyzes performance metrics and programmatic documents against plans to ensure that contractual, cost, and schedule objectives are met.

You’ll Bring These Qualifications:

• Bachelor's degree or equivalent. 
• 1 to 2 years of related experience in the management areas of budget and fiscal, personnel management, and general office services.
• Knowledge of office automation required.
• Knowledge of Government's IT environment, including networks, PC and server-based applications, DOS and/or other file manipulation applications preferred.

These Qualifications Would be Nice to Have:

• Experience in digital forensics and automated litigation support preferred.
• Demonstrated ability to work independently under tight deadlines and handle multiple, detailed tasks.

What We Can Offer You:

- We’ve been named a Best Place to Work by the Washington Post.

- Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.

- We offer competitive benefits and learning and development opportunities.

- We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.

- For over 60 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success.

Company Overview:

CACI is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.

Pay Range: There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here

The proposed salary range for this position is:

CACI is seeking Junior to Senior level Administrative Support for the EPS program.  We are seeking Administrative Support to provide support to management and technical personnel. Additionally, assist the program manager with related responsibilities such as program control; tracking and reporting program and/or project technical, cost, and schedule; and similar functions. The successful candidate will have the ability to research and analyze business processes and recommend solutions or improvements. Excellent verbal, written, and customer service skills are required.

What You’ll Get to Do:

• Support the program management staff in the preparation of deliverables, internal reports, government reports, briefings, and drawings associated with the project being supported. 
• Assists with developing trip reports, scheduling visits, and office management.
• Performs CAC processing, account set-up, procurement support, onboarding related tasks, and consolidating weekly activity reports.
• Assists with the preparation of the Monthly Status Report (MSR) to the Government
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Prepare documentation for Government approval.
• Provide technical writer/editor support to update and/or review various internally produced documents created with Microsoft Office products (e.g., MS Word and PowerPoint), and to ensure the proper formatting, grammar, readability, and presentation clarity of documents, including official memoranda, planning documents, reports, guidance, organization charts, and program/activity presentation data.

You’ll Bring These Qualifications:

• Education – bachelor's degree from an accredited institution (Business, Finance, or technology related field)
• Experience – Minimum of 2 years of relevant professional experience.  Additional experience can substitute for degree.
• Strong prioritization and documentation skills
• Excellent oral and written communication skills, with a demonstrated ability to communicate complex technical topics to management, technical and non-technical audiences.
• Excellent analytical skills, including the ability to integrate information from multiple sources.
• Working knowledge with MS Office tools: Word, Excel, PowerPoint, Teams, and SharePoint

These Qualifications Would be Nice to Have:

• Ability to work in a team focused, dynamic environment.
• Must be flexible, independent, and self-motivated.
• Ability to work independently and interact regularly with government and non-government stakeholders at multiple levels of authority.
• Ability to obtain a Secret clearance.

What We Can Offer You:

- We’ve been named a Best Place to Work by the Washington Post.

- Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.

- We offer competitive benefits and learning and development opportunities.

- We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.

- For over 60 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success.

 

Company Overview:

CACI is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.

Pay Range: There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here

The proposed salary range for this position is:

CACI is seeking Junior to Senior level Administrative Support for the EPS program.  We are seeking Administrative Support to provide support to management and technical personnel. Additionally, assist the program manager with related responsibilities such as program control; tracking and reporting program and/or project technical, cost, and schedule; and similar functions. The successful candidate will have the ability to research and analyze business processes and recommend solutions or improvements. Excellent verbal, written, and customer service skills are required.

What You’ll Get to Do:

• Support the program management staff in the preparation of deliverables, internal reports, government reports, briefings, and drawings associated with the project being supported. 
• Assists with developing trip reports, scheduling visits, and office management.
• Performs CAC processing, account set-up, procurement support, onboarding related tasks, and consolidating weekly activity reports.
• Assists with the preparation of the Monthly Status Report (MSR) to the Government
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Prepare documentation for Government approval.
• Provide technical writer/editor support to update and/or review various internally produced documents created with Microsoft Office products (e.g., MS Word and PowerPoint), and to ensure the proper formatting, grammar, readability, and presentation clarity of documents, including official memoranda, planning documents, reports, guidance, organization charts, and program/activity presentation data.

You’ll Bring These Qualifications:

• Education – bachelor's degree from an accredited institution (Business, Finance, or technology related field)
• Experience – Minimum of 2 years of relevant professional experience.  Additional experience can substitute for degree.
• Strong prioritization and documentation skills
• Excellent oral and written communication skills, with a demonstrated ability to communicate complex technical topics to management, technical and non-technical audiences.
• Excellent analytical skills, including the ability to integrate information from multiple sources.
• Working knowledge with MS Office tools: Word, Excel, PowerPoint, Teams, and SharePoint

These Qualifications Would be Nice to Have:

• Ability to work in a team focused, dynamic environment.
• Must be flexible, independent, and self-motivated.
• Ability to work independently and interact regularly with government and non-government stakeholders at multiple levels of authority.
• Ability to obtain a Secret clearance.

What We Can Offer You:

- We’ve been named a Best Place to Work by the Washington Post.

- Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.

- We offer competitive benefits and learning and development opportunities.

- We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.

- For over 60 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success.

 

Company Overview:

CACI is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.

Pay Range: There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here

Since this position can be worked in more than one location, the range shown is the national average for the position.

The proposed salary range for this position is:

PURPOSE AND SCOPE:

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

 Additional responsibilities may include focus on one or more departments or locations.  See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:

• 1 – 2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

What You’ll Get to Do:

We are seeking a skilled Administrative Assistant who has the ability to research and analyze business processes and recommend solutions or improvements. Excellent verbal, written, and customer service skills are required.
 

More About the Role

The candidate must be a team player and be willing to do what is needed to get the job done.  The candidate must also be articulate and be an enthusiastic self-starter.

Support includes:

• Manage senior management calendars, schedule in-person and online meetings, and coordinate acting designations
• Attend meetings to record meeting minutes for distribution
• Organize and file documents/records management
• Request IT-related or office/maintenance services
• Organize and update accountable property
• Maintain SharePoint team site
• Manage office supplies and replenish as needed
• Perform timekeeper administration in time and attendance system
• Process staff onboarding / separation procedures
• Update office spreadsheets (equipment, personnel, schedule, Time & Attendance, etc.)
• Arrange travel for office members (e.g., create authorizations/ book reservations/ prepare vouchers)
• Coordinate performance work plans and evaluations
• Prepare awards recommendation packages (integrity checks and awards forms)
• Evaluate business processes and identify areas of improvement

You’ll Bring These Qualifications:

• High School diploma or equivalent and 6+ years relevant experience with word processing, spreadsheet, and presentation software
• Strong analytical and writing skills
• Ability to plan and execute work independently
• Exceptional client interaction skills
• Experience with Microsoft Office Suite
• Strong verbal and written communication skills

These Qualifications Would be Nice to Have

• SharePoint experience

What We Can Offer You:
- We’ve been named a Best Place to Work by the Washington Post.
- Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.
- We offer competitive benefits and learning and development opportunities.
- We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.
- For over 60 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success.

 

Company Overview:

CACI is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic. 

This posting is for a position covered by the Service Contract Labor Standards (SCA). The pay and benefits provided for this position will meet or exceed the minimum required amounts detailed in the wage determination issued by the Department of Labor and made applicable to this position, as incorporated into CACI’s government contract for the work location.​
 

Minimum Required Hourly Wage:

There are a host of other factors that can influence final salary including, but not limited to, geographical location, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here.

Job Summary:

Who Are We?

Live Nation Entertainment is the world’s leading live entertainment and eCommerce company, comprised of four market leaders: Ticketmaster, Live Nation Concerts, Front Line Management Group and Live Nation Network.

As the largest producer of live music concerts, Live Nation Concerts operates over 45 venues across the United States.  For additional information, visit http://www.livenationentertainment.com/.

Who Are You?

Employees have a leading role in the service experience our guests have. The extent to which we recognize our employees for service well done, is the extent to which they will care not only for the guests, but for each other.

That’s why SAFETY for employees and guests is our first priority. We show CARE around every corner and look to create ENCORE moments of service excellence for everyone. And our commitment to EFFICIENCY, is our way of staying well-organized.  So join us! We need these kinds of skills and talents as we Create Once in a Lifetime Experiences for our Fans.

The Role:

Responsible for performing cleaning during shows, including emptying trash bins during and after the event.  Cleaning walkways and other parts of the venue as needed.  Assisting Maintenance crew to keep the venue safe and clean.

Job Functions:

•  Keep the venue safe and clean at all time, including by not limited to: clean and disinfect all fixtures, floors, mirrors, doors and walls of restrooms, keep all guest facing area free of trash, restock restroom paper materials and hygiene products as needed.
  •    Keep work areas neat and orderly, clean equipment and assist with other cleaning duties as assigned. 
  •    Show CARE by participating in venue recycling efforts before, during and after the show.
  •    Detect faulty operations, defective material and report those and any unusual situations to proper supervision. 
  •    Comply with safety regulations and maintain clean and orderly work areas. 
  •    Perform all other duties as assigned or needed.

Qualifications:

• Must be highly motivated and able to work independently.
• Position requires constant walking, climbing stairs, lifting and carrying 50 lbs+ and occasional sitting

If the above description sounds like you and fits your background, apply online at http://www.livenationentertainment.com/careers/seasonal/ to join the Live Nation Entertainment team today!

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.

Equal Employment Opportunity
Live Nation Entertainment strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Hiring Practices
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation Entertainment recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation Entertainment may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

Job Summary:

Who Are We?

Live Nation Entertainment is the world’s leading live entertainment and eCommerce company, comprised of four market leaders: Ticketmaster, Live Nation Concerts, Front Line Management Group and Live Nation Network.

As the largest producer of live music concerts, Live Nation Concerts operates over 45 venues across the United States.  For additional information, visit http://www.livenationentertainment.com/.

Who Are You?

Employees have a leading role in the service experience our guests have. The extent to which we recognize our employees for service well done, is the extent to which they will care not only for the guests, but for each other.

That’s why SAFETY for employees and guests is our first priority. We show CARE around every corner and look to create ENCORE moments of service excellence for everyone. And our commitment to EFFICIENCY, is our way of staying well-organized.  So join us! We need these kinds of skills and talents as we Create Once in a Lifetime Experiences for our Fans.

The Role:

Responsible for performing cleaning during shows, including emptying trash buns during and after the event.  Cleaning walkways and other parts of the venue as needed.  Assisting Maintenance crew to keep the venue safe and clean.

Job Functions:

•  Keep the venue safe and clean at all time, including by not limited to: clean and disinfect all fixtures, floors, mirrors, doors and walls of restrooms, keep all guest facing area free of trash, restock restroom paper materials and hygiene products as needed.
  •    Keep work areas neat and orderly, clean equipment and assist with other cleaning duties as assigned. 
  •    Show CARE by participating in venue recycling efforts before, during and after the show.
  •    Detect faulty operations, defective material and report those and any unusual situations to proper supervision. 
  •    Comply with safety regulations and maintain clean and orderly work areas. 
  •    Perform all other duties as assigned or needed.

Qualifications:

• Must be highly motivated and able to work independently.
• Position requires constant walking, climbing stairs, lifting and carrying 50 lbs+ and occasional sitting

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.

Equal Employment Opportunity
Live Nation Entertainment strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Hiring Practices
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation Entertainment recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation Entertainment may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

• Provides personal financial counseling and management services directly to service members and their families.

• Assists service members in establishing a spending plan for extended absences.

• Develops and makes available informational financial materials to service members and families.

• Coordinates, publicizes and provides a wide variety of Personal Financial Management classes/workshops, e.g., topics across the military lifecycle, including, but not limited to, arrival at first duty station, pre- and post-deployment, and personal and career events outlined in DoDI 1322.34.

• Responds to requests for age-appropriate classes or seminars.

• Possess the skills to effectively utilize virtual counseling or other electronic modes of communication, such as web based, secure online chat, or video-based communications and secure video teleconference sponsored by the customer. Virtual PFC support may only be authorized by OSD FINRED Program office.

• Manages duty to warn situations according to Department of Defense (DoD) protocol.

• Communicates with leadership and participates in regular individual and group supervision, sharing information regarding trends and issues on the installations to which the counselor is assigned.

• Participates in regular in-services/training, quality improvement committees or other contract activities as assigned/appropriate.

• All other duties as assigned.

Other Job Requirements

Responsibilities

General Job Information

Title

Grade

Work Experience - Required

Work Experience - Preferred

Education - Required

Education - Preferred

License and Certifications - Required

License and Certifications - Preferred

Salary Range

Salary Minimum:

Salary Maximum:

This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law.

This position may be eligible for short-term incentives as well as a comprehensive benefits package. Magellan offers a broad range of health, life, voluntary and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing.

Magellan Health, Inc. is proud to be an Equal Opportunity Employer and a Tobacco-free workplace. EOE/M/F/Vet/Disabled.
Every employee must understand, comply with and attest to the security responsibilities and security controls unique to their position; and comply with all applicable legal, regulatory, and contractual requirements and internal policies and procedures.

ROLE SUMMARY

Executive Administrative Lead to Pfizer’s Chief Medical Officer (CMO), Head of Worldwide Medical & Safety, provides administrative and office services of a highly complex and critical nature. The Executive Administrative Lead is expected to be able to work autonomously with exceptional professionalism and attention to detail with work that involves time-sensitive and urgent issues, tight time frames, and in demanding situations. This role will also be expected to think creatively about how we can continue to run the office more efficiently. This role will be a key member of the Office of Pfizer’s CMO.

This position will provide a full range of executive level administrative support to the CMO. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong communication, collaboration, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

As part of the administrative support team, you are recognized as an advisor to other colleagues in your group due to your comprehensive knowledge and skills in your area and understanding of the larger organization. You are innovative in identifying solutions to problems by taking a broader perspective that benefits the organization. You encourage collaboration and communication within the team and across groups to influence desired outcomes. You train others and provide guidance to the team that helps us achieve our goal of creating breakthroughs that change patients’ lives.

ROLE RESPONSIBILITIES

• Manage sensitive matters with a high level of confidentiality and discretion.
• Monitor CMO’s mailbox including sending and responding to emails on the leader’s behalf, bringing critical/time sensitive matters to immediate attention.
• Manage CMO calendar which includes meeting scheduling, maintaining full year schedule of speaking engagements, conference room reservations, teams meetings, audio/video set-up and associated meeting logistics (i.e., catering, collecting conference agendas and forms, follow-up with conference organizers, etc.)
• Manage complex calendar and anticipate conflicts and use diplomacy to resolve problems in advance.
• Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met.
• Work closely with Chief of Staff on operational planning, updating LT org charts, LT meetings, LT offsites, and other CMO commitments.
• Responsible for all logistics of meetings including conference room reservations, teleconference, videoconference, food ordering and associated meeting logistics.
• Collaborate with Chief of Staff, PX Lead and Communications partners on planning for Town Halls, Extended Leadership Team Meetings, Site Visits and other communication and engagement events.
• Proactively prepare meeting materials in advance
• Prepares registration for conferences and speaking engagements. Provides all information required by conference organizers (bio, photo, speaker form, etc.). 
• Organizes all domestic and international travel for business, including aviation arrangements, hotel accommodations, ground transport, travel documents, visas/passports, and presentation materials for meetings. Prepares detailed itineraries.
• Support logistics and planning of offsites. Research options for meeting venues and cost.
• Prepare expense reports, track reimbursements, and ensure correct AMEX credits/debits; manage purchase orders through Ariba system and tracking invoices.
• Maintain impeccable records and files of CMO documents for auditing purposes.
• Handle the coordination of PE Requests, ensure proper invoice routing and tracking and interfaces with vendors.
• Coordinate and provide key information to other enterprise partners as appropriate.
• Order office supplies and IT equipment as requested.
• Work closely with other Administrative Partners within WMS and across the Pfizer R&D Leadership Team
• Use appropriate discretion in the management of information and stakeholders.

BASIC QUALIFICATIONS

• 5+ years of demonstrated executive administrative assistant experience with 2+ years providing 1:1 executive level support required.
• Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis required.
• Must have the ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders and must be able to exhibit good judgment in handling confidential information.
• Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative.
• Demonstrated ability to be change agile.
• Demonstrates Pfizer Values.
• Flexible work hours required (early mornings, evenings and/or weekends, as needed).

Required Skills

• Possess excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of the organization, including C-Suite.
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook are essential.

PREFERRED QUALIFICATIONS

• Associates degree or Bachelor’s degree preferred.
• 10 years administrative assistant experience preferred.
• Bachelor’s degree strongly preferred.
• Strong knowledge of Pfizer headquarters environment.
• Knowledge of Pfizer organizational processes.
• Proficiency in Pfizer systems (e.g., Ariba, SharePoint, Concur, and Workday).
• Knowledge of Pfizer corporate compliance policies, T&E policies, etc.

Relocation assistance may be available based on business needs and/or eligibility.

• Provides personal financial counseling and management services directly to service members and their families.

• Assists service members in establishing a spending plan for extended absences.

• Develops and makes available informational financial materials to service members and families.

• Coordinates, publicizes and provides a wide variety of Personal Financial Management classes/workshops, e.g., topics across the military lifecycle, including, but not limited to, arrival at first duty station, pre- and post-deployment, and personal and career events outlined in DoDI 1322.34.

• Responds to requests for age-appropriate classes or seminars.

• Possess the skills to effectively utilize virtual counseling or other electronic modes of communication, such as web based, secure online chat, or video-based communications and secure video teleconference sponsored by the customer. Virtual PFC support may only be authorized by OSD FINRED Program office.

• Manages duty to warn situations according to Department of Defense (DoD) protocol.

• Communicates with leadership and participates in regular individual and group supervision, sharing information regarding trends and issues on the installations to which the counselor is assigned.

• Participates in regular in-services/training, quality improvement committees or other contract activities as assigned/appropriate.

• All other duties as assigned.

Other Job Requirements

Responsibilities

General Job Information

Title

Grade

Work Experience - Required

Work Experience - Preferred

Education - Required

Education - Preferred

License and Certifications - Required

License and Certifications - Preferred

Salary Range

Salary Minimum:

Salary Maximum:

This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law.

This position may be eligible for short-term incentives as well as a comprehensive benefits package. Magellan offers a broad range of health, life, voluntary and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing.

Magellan Health, Inc. is proud to be an Equal Opportunity Employer and a Tobacco-free workplace. EOE/M/F/Vet/Disabled.
Every employee must understand, comply with and attest to the security responsibilities and security controls unique to their position; and comply with all applicable legal, regulatory, and contractual requirements and internal policies and procedures.

• Provides personal financial counseling and management services directly to service members and their families.

• Assists service members in establishing a spending plan for extended absences.

• Develops and makes available informational financial materials to service members and families.

• Coordinates, publicizes and provides a wide variety of Personal Financial Management classes/workshops, e.g., topics across the military lifecycle, including, but not limited to, arrival at first duty station, pre- and post-deployment, and personal and career events outlined in DoDI 1322.34.

• Responds to requests for age-appropriate classes or seminars.

• Possess the skills to effectively utilize virtual counseling or other electronic modes of communication, such as web based, secure online chat, or video-based communications and secure video teleconference sponsored by the customer. Virtual PFC support may only be authorized by OSD FINRED Program office.

• Manages duty to warn situations according to Department of Defense (DoD) protocol.

• Communicates with leadership and participates in regular individual and group supervision, sharing information regarding trends and issues on the installations to which the counselor is assigned.

• Participates in regular in-services/training, quality improvement committees or other contract activities as assigned/appropriate.

• All other duties as assigned.

Other Job Requirements

Responsibilities

General Job Information

Title

Grade

Work Experience - Required

Work Experience - Preferred

Education - Required

Education - Preferred

License and Certifications - Required

License and Certifications - Preferred

Salary Range

Salary Minimum:

Salary Maximum:

This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law.

This position may be eligible for short-term incentives as well as a comprehensive benefits package. Magellan offers a broad range of health, life, voluntary and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing.

Magellan Health, Inc. is proud to be an Equal Opportunity Employer and a Tobacco-free workplace. EOE/M/F/Vet/Disabled.
Every employee must understand, comply with and attest to the security responsibilities and security controls unique to their position; and comply with all applicable legal, regulatory, and contractual requirements and internal policies and procedures.

• Provides personal financial counseling and management services directly to service members and their families.

• Assists service members in establishing a spending plan for extended absences.

• Develops and makes available informational financial materials to service members and families.

• Coordinates, publicizes and provides a wide variety of Personal Financial Management classes/workshops, e.g., topics across the military lifecycle, including, but not limited to, arrival at first duty station, pre- and post-deployment, and personal and career events outlined in DoDI 1322.34.

• Responds to requests for age-appropriate classes or seminars.

• Possess the skills to effectively utilize virtual counseling or other electronic modes of communication, such as web based, secure online chat, or video-based communications and secure video teleconference sponsored by the customer. Virtual PFC support may only be authorized by OSD FINRED Program office.

• Manages duty to warn situations according to Department of Defense (DoD) protocol.

• Communicates with leadership and participates in regular individual and group supervision, sharing information regarding trends and issues on the installations to which the counselor is assigned.

• Participates in regular in-services/training, quality improvement committees or other contract activities as assigned/appropriate.

• All other duties as assigned.

Other Job Requirements

Responsibilities

General Job Information

Title

Grade

Work Experience - Required

Work Experience - Preferred

Education - Required

Education - Preferred

License and Certifications - Required

License and Certifications - Preferred

Salary Range

Salary Minimum:

Salary Maximum:

This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law.

This position may be eligible for short-term incentives as well as a comprehensive benefits package. Magellan offers a broad range of health, life, voluntary and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing.

Magellan Health, Inc. is proud to be an Equal Opportunity Employer and a Tobacco-free workplace. EOE/M/F/Vet/Disabled.
Every employee must understand, comply with and attest to the security responsibilities and security controls unique to their position; and comply with all applicable legal, regulatory, and contractual requirements and internal policies and procedures.