Total 2 Senior Executive level Administrative / Clerical job vacancies in York, North Yorkshire, YO23 3FR

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Job Description

The Communications, Marketing and Corporate Social Responsibility (CMCSR) vision expands the scope of marketing as a shared service for the enterprise and better aligns and integrates our corporate responsibility footprint. We seek to be a world-class Communications, Marketing and CSR team focused on driving results for the business and for our purpose. Serving the company in optimizing new market opportunities, strengthening the Blue Cross NC brand, delivering business value for sustainable growth, and integrating social and philanthropic initiatives into our corporate footprint, this division is laser focused on our purpose of improving the health and well-being of our customers and communities. Our Blue Cross NC Foundation is solely funded by Blue Cross NC and seeks to improve the health and wellbeing of everyone in North Carolina so that our state will be one of the healthiest in the nation, within a generation.  Blue Cross NC and the Blue Cross NC Foundation work together towards these goals. The work this role supports includes CM&CSR and the Blue Cross NC Foundation.

In your role as an Administrative Assistant, Senior Specialist, your primary duties will include the day-to-day support of two high-level executives – providing guidance for executive calendar needs, travel coordination and scheduling, meeting attendance, planning and coordination of events, and managing executive correspondence as needed. You will have an innate willingness to pitch in as needed for events and projects for the CM&CSR team and Foundation to support organizational success; a collaborative mindset to support emerging administrative needs of the division. You will also provide coverage for other Administrative Assistants in the division as needed and work as a team to provide seamless leadership support. On-site opportunities at our Durham campus will range between 6-8 times per year.

What You’ll Do

• Oversee Leader’s workflow including mail, calendar, correspondence, and telephone calls, determining priorities, preparing responses, and/or responding appropriately without errors and in a timely manner.
• Support Leader and other staff by scheduling, planning, and attending meetings as necessary.  Provide support to include expense reporting and travel planning.
• May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met.
• Exercise considerable discretion and independent judgment and analyzes complex information request and determines complex trends.
• Maintain distribution lists and organizational charts.
• Coordinate activities and events in support of the department.
• Coordinate departmental moves and serve as liaison for IT services and upgrades.
• Assemble and analyze information to facilitate decision making.  Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
• Support departmental budget processes which could include running reports, simple budget analysis, and/or budget entries.

What You Bring

• High school diploma or GED
• 5+ years of experience in related field.

What We Like

• Prior experience supporting multiple executives with competing priorities for calendar scheduling
• Knowledge of travel scheduling, both NC-based and out-of-state
• Strong focus on customer service, to provide a high level of service to internal and external stakeholders
• Technical proficiency in Workday and MS Office suite

Your new company
Working for a leading public sector organisation in Sheffield, you will be part of a new project team providing full admin support for various project-related tasks.
KEY VACANCY INFORMATION
- Immediate start required
- Temporary until April 2024
-Salary guide £27,000 - £30,000 depending on experience


-Sheffield central city location
- Hybrid 3 days office 2 days home
- 37 hours a week 9am - 5pm Monday to Friday


Your new role
This will be a busy role providing all round administration experience and would suit a candidate with previous project-administration based experience.
The main purpose of the role will be to provide admin support to a project against the delivery of a specific organisation programme. This role will report to the Project Manager and duties of the post will include;
- Progress actions for Project Leads
- Take notes in meetings, record actions, prepare for meetings
- Support with preparation of various reports extracting data into report format e.g Word, PowerPoint or Excel
- Complete updates and logs of issues in the project work in progress, maintain the database
- Finance admin tasks - manage PO's, aligning invoices on the project
- Complete associated admin tasks for various stakeholders and managers as required
What you'll need to succeed
The successful applicant will ideally have held a similar role before and be able to complete the duties of the role
Good project based admin skills
Excellent working knowledge of MS Office
Intermediate Excel skills
What you'll get in return
KEY VACANCY INFORMATION
- Immediate start required
- Temporary until April 2024
-Salary guide £27,000 -£30,000
-Sheffield central city location
- Hybrid 3 days office 2 days home
- 37 hours a week 9am - 5pm Monday to Friday


What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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