Total 3 Senior Executive level Administrative / Clerical job vacancies in Portsmouth, Hampshire, PO9 1QH

We are seeking a highly motivated colleague to join the Pre-sessional Lifecycle & Learning Opportunities Team. We are a collegiate and friendly team who are responsible for the administrative support of the University’s pre-sessional courses; Lifelong Learning; Southampton Language Opportunities and English for Academic Purposes. You will need to be a team player, as this is essential to us and the success of all of the programmes we deliver.

We are seeking someone who enjoys a challenge whilst striving for excellent customer service. You will enjoy working in a fast-paced environment. During our peak periods we ensure the smooth student journey from admissions to results for 2,000 international students who choose to complete a pre-sessional course with us.

You will have:

Proven experience of working in an administrative role;
Excellent verbal and written communication skills;
Ability to independently organise your own work whilst supporting the wider team to prioritise conflicting workloads at peak times;
Up to date MS Office Skills, with a high level of Excel knowledge;
Good inter-personal skills with experience of working collaboratively with a range of key stakeholders;
Previous Line Management/Mentoring of an administrative team;
This is a hybrid role, with at least two days spent at our Avenue Campus per week. Applications will be considered for a job share.

In return we offer:

a contributory pension scheme
generous annual leave provision, plus 8 bank holidays and 6 additional holidays (closure days)
subsidised health and fitness facilities on-site; cycle to work scheme
a range of discounts which include restaurants, retail outlets and entertainment
We believe equality, diversity and inclusion are fundamental to making the University of Southampton a welcoming, vibrant and successful organisation. Having a diverse workforce, inclusive of people of all ages and beliefs, from different racial backgrounds, educational and social backgrounds opens up a wealth of possibilities, makes us more creative and accelerates our impact on society. We welcome applicants that value diversity of our community and are willing to play their part in supporting the mission of inclusivity.

If you would like to know more details about the role, please contact Ally McCombe (Team Leader) a.mccombe@soton.ac.uk .

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Are you an experience administrator looking for a new challenge? Do you thrive in a fast past environment where attention to detail is key? If so, then this could be role for you! We have a fantastic opportunity for a Senior Administrative Assistant to join our team, based in Drayton, providing efficient processing and invoicing authorisation of pharmaceuticals and associated products for Portsmouth Hospitals University NHS Trust (PHU). In this role, you will have the opportunity to put your administration skills to full use, ensuring stock checking processes are carried out and making any necessary stock adjustments as needed, daily inputting of data to our dedicated computerised stock control system (JAC) to process batch sheets and orders ensuring customers receive their orders in a timely fashion, and providing assistance to customers by problem solving and investigating incidents to find appropriate solutions.

Senior Administrative Officer – Student Administration and Academic Affairs – Faculty of Medicine

Full-time, Permanent – based at Southampton General Hospital

This post presents an exciting opportunity for a highly motivated senior administrator to join our busy Exams and Assessment Team in the Faculty of Medicine. You will work as part of a successful team within the Faculty, academic colleagues and colleagues across Student Administration and Academic Affairs to ensure effective and professional support for all aspects of the Faculty’s Exams and Assessment activities.

Major elements of the post will be to ensure the setting up and smooth running of all assessments including e-Assignment, practical exams including OSCEs and other assessment types, releasing marks, updating University systems, servicing committees, management of the external examiner process in liaison with other teams as well as updating annual assessment policies.

You will be an excellent team player with a proven ability to work proactively and with excellent attention to detail. You will be well organised and adaptable, taking a proactive approach in reviewing processes and practices. Excellent communication, organisation and inter-personal skills are required as is a commitment to providing excellent customer service.

If you would like to arrange an informal discussion about the role, please contact Susanne Sellwood-Beinhoff, Student Administration Team Leader, S.Beinhoff@soton.ac.uk.

We are committed to equality, diversity and inclusion and welcome applicants who supports our mission of inclusivity.

Apply by midnight on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.

Proud member of the Disability Confident employer scheme