Total 2 Senior Executive level Administrative / Clerical job vacancies in NG8 3AF

One of the UK's largest and foremost law firms is currently looking for a Senior Assistant Company Secretary to play a key role as part of the General Counsel team. You would be joining one of the UK's leading firms of solicitors, ensuring the firm make effective and efficient decisions which are compliant with law and regulation.

Offering an attractive salary of c. £52,000 - £60,000 dependent on experience plus benefits including pension scheme, health insurance, critical illness cover, discretionary bonus scheme, and discounted gym membership, this is a great chance to oversee compliance, governance, and regulatory integrity at one of the most respected firms in the UK, recently ranked in the Best Workplaces for Wellbeing for Large Organisations.

Full-time permanent role, location flexible, with travel required for monthly team meetings. Further details will be given upon application.

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The Role
As an experienced Company Secretary with a working knowledge of UK Company Law and application in a private limited company, you would support all Boards, and Board Committees, including the LLP subsidiaries and Executive Directors. The role will combine a blend of administrative, legal, and corporate governance responsibilities, with key duties to include…
- Assisting with Board meetings, preparing and drafting annual meeting plans, agendas, reports and papers for distribution prior to meetings, liaising with NEDs, Executive Directors and executive management and external parties
- Providing company secretarial support to Group Committees and subsidiary boards (including SRA and FCA regulated entities) including organising, preparing agendas and papers for and taking minutes
- Supporting Chairs as required and as needed on regulatory and governance developments and best practice
- Overseeing creation of schedules and actions of Board and Committee meetings and maintaining rolling agendas
- Ensuring that statutory records, board and committee minutes are maintained and liaising with external company secretarial administrators and registrars in relation filings and group company minutes

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The Candidate
You will possess a blend of technical expertise, interpersonal skills, and a strategic mindset to support the firm's legal, regulatory, and governance functions. Strong legal and regulatory knowledge is essential as is a solid background of working in a company secretarial role ideally is Professional or Financial Services. You'll need to be…
- Educated to degree level and/or ICSA qualified (Associate) or previously qualified as a Solicitor
- Able to demonstrate prior experience of subsidiary management, meeting support and minute taking
- Comfortable with your working knowledge of UK Company Law and application in a private limited company
- A number of years' experience within a company secretarial role

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The Company
One of the UK's largest and leading law firms. They're a company that people want to work for because they are proud of their values and offer a huge number of well-being initiatives to encourage positive mental health both in and out of the workplace.

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Interested? If you think you're right for this Senior Assistant Company Secretary role, then click the 'Apply Now' button, send us your CV and we'll consider you for the first round of interviews. Coburg Banks Limited is acting as an Employment Agency in relation to this vacancy.

1. Provide a complete Personal Assistant service to the Deputy Chief Executive including organising travel arrangements, proactively managing diaries and e-mail accounts, dealing with actions from meetings and application of e-signatures. 2. Provide administrative support to the wider Executive Team including organising travel arrangements, proactively managing diaries, processing of correspondence and application of e-signatures 3. To deal effectively with highly confidential and sensitive issues, maintaining confidentiality at all times. 4. To work efficiently and flexibly within the Executive Services office team, maintaining a highly professional level of support within the team environment, and providing assistance and cover where necessary. 5. To build effective working relationships both with internal and external stakeholders both in person and virtually to take into account the nature of different working arrangements. 6. To draft documents and correspondence on behalf of the Deputy Chief Executive and Executive Directors and to format documents, such as letters and presentations, as required. 7. To screen the Deputy Chief Executives email for meeting requests and action appropriately, always maintaining awareness of confidentiality 8. To maintain the diaries of the Deputy Chief Executive and Executive Directors, organise meetings and arrange appointments as required, booking rooms and arranging and providing refreshments where appropriate. 9. Ensure that a secretarial support service is provided to Non-Executive Directors as required where cover is necessary in the absence of other team members. You should also have excellent keyboard skills and know how to format and produce documents using an in-depth knowledge of Microsoft Office products in particular Microsoft Outlook, Teams, Word, and Excel. 10. Be responsible for the management of the teams PA Admin calendar, inbox and workplan to ensure sufficient resource is provided to administer all administrative tasks and subgroup meetings for which the team is responsible. 11. To provide meetings administration service to subgroups of the Trust Board committees, including clearing of papers and issuing agenda and reports, as well as maintaining the work programme. 12. To clear papers and minute meetings. 13. To support the Head of Executive Services in promoting good standards of corporate governance, administration and minute taking. 14. Utilise IT applications as appropriate to provide efficient and effective support to the Deputy Chief Executive and Executive Directors. 15. Develop and maintain effective filing and bring forward systems within the Secretarial Drive. 16. Support the management of cost by maintaining detailed records which underpin financial transactions authorised from the Office of the Chief Executive budget. 17. Line management of the Administrative Assistant, co-ordinating activities to ensure maximum effectiveness. 18. Monitor performance of the Administrative Assistant and manage annual leave, sickness, disciplinary and performance issues in line with Trust policies and the effective delivery of service. 19. Ensure all direct reports receive performance reviews and that personal development plans are in place and reviewed on at least an annual basis. 20. Review administrative processes on a continuous basis and make recommendations for improvements. 21. Be able to travel easily to other bases across the EMAS geographical area where required to be able to support meetings and administrative tasks. 22. Any other reasonable duties assigned by the Head of Executive Services within the level of responsibility and scope of the post.