• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

Located at the Designation and Sentence Computation Center (DSCC) for the Federal Bureau of Prisons (BOP).

Provides clerical, administrative and technical support for a team of DSCC staff, working independently under the direct supervision of the Operations Manager.

Establishes and creates files/records and filing systems for inmate records.

Operates a web-based program designed for designation processes involving U.S. Probation Office (USPO), U.S. Marshals Service (USMS), and the Bureau of Prisons (Capture).

Fields questions from institutions, residential re-entry centers, regional office, Judges, Probation Officers, USMS, inmate families, and the general public regarding sensitive information.

• Utilize the Defense Civilian Pay System to collect, sort, post, update and review time, attendance and labor data for assigned personnel each pay period.
• Respond to non-technical requests for information regarding office functions, status of reports, duty status of office personnel, or other information available from files.
• Use a personal computer with word processing, spreadsheet software, and printing equipment to create, copy, edit, store, retrieve, and print a variety of standardized documents.
• Coordinate reservations, air, hotel, and rental reservations for personnel.
• Prepare travel orders for personnel based on availability of funds to cover travel costs.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

What will I do in this position if hired?

In this position, the incumbent will provide administrative office support.

Typical assignments include:

• Ordering and maintaining office supplies.
• Setting up files and producing file folder labels.
• Making copies, filing, and scanning documents.
• Producing reports using established formats on required forms.
• Entering information into excel spreadsheets.
• Using Microsoft Office computer software to support administrative assignments.

What else do I need to know?

This announcement is for a position as a FEMA Local Hire. Local Hire employees help FEMA respond to, recover from and mitigate hazards by performing a variety of emergency management functions which are not limited to disaster survivor assistance, conducting and verifying damage assessments, and providing administrative, financial and logistical support.

Local Hires are Temporary Positions. The Local Hire Program is an appointment type granted under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Section 306 (b), which authorizes FEMA to appoint such temporary employees as necessary to accomplish work authorized under the Act. Appointments under this authority within FEMA are made to the excepted service and are nonpermanent in nature. A local hire's term of employment is 120 days. Local Hire appointments may be extended, in 120-day increments, based on the needs of the disaster.

FEMA is committed to ensuring that its workforce reflect the diversity of the nation. At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people it serves. To learn about the ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit www.fema.gov.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Responsible for the coordination on all aspects of shipping/storage of goods.
• Interprets guidelines and instructions, determines the approach, and adapts the process, to resolve customer concerns.
• Estimates or validates charges, not limited to handling services, temporary storage, third-party services, mileage rates and accessorial services.
• Conducts statistical samplings and audits to execute program oversight of commercial industry.

• Provides administrative services support to the Branch OIC/NCOIC and other team members.
• Assists the OIC/NCOIC in submission of requests for equipment to the RMD/Contracting Office.
• Prepares the annual branch travel budget.
• Makes travel arrangements using the Defense Travel System.
• Reviews travel authorizations and vouchers for the activity for accuracy prior to approval.
• Responsible for maintenance of records and files, utilizing a variety of office automation applications.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Serve as primary timekeeper and act as a liaison between the Resource Management Office, supervisors, and employees to resolve problems with pay, allotments, new employee information, timekeeping errors, and other related functions.
• Oversee and coordinate general administrative functions of the Division HQ to include correspondence, mail, publications, records management, preparation of travel orders and vouchers and general administrative support.
• Serve as Records Coordinator and provide oversight and guidance on proper use of filing system.
• Serve as Government purchase Card holder responsible for purchasing of services, supplies, and training.
• Assist with the planning and execution of various ceremonies, conferences, training, town halls, etc.
• Ensure compliance of Army program policies and regulations with all purchases and record keeping requirements.
• Ensure overtime and compensatory approval as well as tracking all special needs such as advance leave, LWOP and family leave program.

• Perform and/or provide guidance on such matter as fiscal administration using the automated Corps of Engineers Financial Management Systems (CEFMS) system, training, correspondence, timekeeping, mail management, and record management.
• Deliver a variety of administrative and support type duty in such area as administration, travel, training, files and correspondence management, fiscal administration, personnel administration.
• Serve as a liaison between the Section and the Finance Office assuring all CEFMS data is processed correctly and in a timely manner.
• Serve as an administrative focal point for the Branch.
• Conduct a physical property inventory periodically and prepares applicable reports and documents on such items as necessary.
• May initiate training requests/actions.
• Receive visitors and callers to the Branch involving inquiries concerning a variety of substantive administrative and/or technical issues.

Job Description Summary

Job Description

We are the makers of possible 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

Essential Duties and Responsibilities:

• Schedule and greet visitors including ordering meals and event planning.

• Handle calls and keep common areas organized and working order.

• Ensure, verify, deposit, and submit customer payments received

• Check mail and deposit checks

• Receive employee notification to prepare and process purchase order

• Order Office supplies as requested/needed.

• Shipments received are processed in a timely manner and to the appropriate personnel.

• Provide general support and assistance to visitors and staff.

• Retrieve mail and process data (invoices, checks, etc.)

• Prepare paperwork and delivery of packages for shipment.

• Coordinate building repair/maintenance and manage I-Lobby and Ring Central administration.

• Coordinate with cleaning company/landlord with onsite inspections-(annually)

• Onboarding for associates and direct contact with HR

• Other activities and duties as needed or assigned.

Minimum Requirement:

• High School Diploma or GED

Primary Work Location

Additional Locations

Work Shift

About Us:

Job Description:

The Client Experience Associate is integral to ensuring our team and client needs are supported and delivered with excellent service. This role serves our Talent Management Practice and clients daily through administrative support and purposeful participation and execution internal team projects. 

Areas of Focus:

Assessment Support

• Monitor and respond to assessment requests that come through the website portal
• Schedule and administer assessments for client candidates
• Download assessment results and store electronic copies on file server per standard protocol
• Update Database tracking with status of testing for internal and external stakeholders
• Actively support client and candidate calls about assessments; support a solution or route to a team member as needed
• Assign client testing to consultants
• Ensures client assessments are accurate and professional by proofreading; provide feedback to consultants when needed to ensure clarity and consistency
• Support the scheduling of candidate interviews as needed

Client Teams Support

• Executes client tasks through client team project plan 
• Prepares client and participant communications, post-event action items 
• Responsible for multiple client relationships simultaneously and knows how to prioritize each to meet expectations and deadlines
• Communicates effectively with team members when collaborating on client work
• Lead sub-projects and ensure tasks are completed on time, within scope and budget
• Other responsibilities as needed to help drive to our vision, mission and live by our values 

Skills and Qualifications:

• Bachelor’s degree required
• 2-4 years of experience in an administrative or sales support role preferred
• Excellent written and verbal communication skills
• Detail-oriented and action-oriented
• Ability to meet deadlines and remain focused while managing multiple priorities and projects
• Ability and knowledge to work with the Microsoft suite of office products
• Ability to work independently as well as collaboratively as part of team
• Strong orientation to client and internal and external customer needs

#LI-LF1

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job.  If your experience is close to what you see listed here, please still consider applying.  We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions.  Please let us know if you require reasonable accommodations during the interview process. ​

Company:

Key Role:

Coordinate facilities and administrative services, including clerical and support services, printing, mail distribution, messenger services, and telecommunications. Acquire knowledge of program and project requirements, policies, and procedures. Work on semi-routine tasks and assignments, requiring limited judgment. Follow established processes with limited supervision.

Basic Qualifications:

• 1+ years of experience preparing DTS authorizations and providing administrative and operations support

• Experience with Microsoft Office Suite

• Ability to provide administrative support for the systems engineering and architecture development processes

• Ability to develop a variety of reports, monthly progress, or status reports, and generate invoices to the Government

• Ability to monitor and track obligations and expenditures for assigned contract tasks, schedules, ceilings, and reports

• Ability to coordinate and document events, including travel, meetings, and conferences

• Ability to resolve billing and invoice discrepancies

• Ability to type highly specialized technical reports rapidly and accurately

• Secret clearance

• HS diploma or GED

Additional Qualifications:

• Ability to multi-task and manage time effectively

• Possession of excellent written and verbal communication skills

Clearance:

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; Secret clearance is required.

Create Your Career:

Grow With Us

Your growth matters to us—that’s why we offer a variety of ways for you to develop your career. With professional and leadership development opportunities like upskilling programs, tuition reimbursement, mentoring, and firm-sponsored networking, you can chart a unique and fulfilling career path on your own terms.

A Place Where You Belong

Diverse perspectives cultivate collective ingenuity. Booz Allen’s culture of respect, equity, and opportunity means that, here, you are free to bring your whole self to work. With an array of business resource groups and other opportunities for connection, you’ll build your community in no time.

Support Your Well-Being

Our comprehensive benefits package includes wellness programs with HSA contributions, paid holidays, paid parental leave, a generous 401(k) match, and more. With these benefits, plus the option for flexible schedules and remote and hybrid locations, we’ll support you as you pursue a balanced, fulfilling life—at work and at home.

Your Candidate Journey

At Booz Allen, we know our people are what propel us forward, and we value relationships most of all. Here, we’ve compiled a list of resources so you’ll know what to expect as we forge a connection with you during your journey as a candidate with us.

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen’s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Work Model
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a Booz Allen or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

EEO Commitment

We’re an equal employment opportunity/affirmative action employer that empowers our people to fearlessly drive change – no matter their race, color, ethnicity, religion, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal, state, local, or international law.

Land O’Lakes is seeking an experienced Administrative Assistant to support our Dairy Foods business specifically supporting the Marketing function.  In this job, you will work in a fun, fast paced environment where you will support those in marketing that drive our business strategy and manage our product portfolios.  This role will report into a senior level marketing director.

Key responsibilities will include:

• Coordinating internal and external meetings including project management for larger internal events.
• Managing calendars, multiple schedules, and e-mail inboxes in Outlook
• Travel management (flights, hotels, car rentals, etc.) through Concur system
• Tracking of departmental expenses (includes assistance with monthly expense reports through Concur system).
• Collaborate and work as a team with the other three marketing admins, backing each other up
• Manage information flow in a timely and accurate manner.
• Assist in creating first drafts of business correspondence and presentations.
• Maintaining and organizing file management systems
• Creating and maintaining /compiling other weekly reports
• Coordinate employee moves/onboarding new employees
• Ensuring timely handling of invoices and payments in the Ariba system.
• Some work with external vendors and/or agencies required.

Experience/Education:

• High School diploma or equivalent required . Bachelor’s degree or pursuit of degree desired.
• 3-5 years related work experience in an administrative support role. 
• Previous experience supporting senior director levels or Marketing desired.
• Must be proficient in Microsoft Office suite to include demonstrated proficiencies in Word, PowerPoint, Outlook, Teams, SharePoint and/or One Drive, and Excel. 
• Experience with SharePoint administration strongly desired.
• Ability to learn and lead others in setting up webinars by using Zoom, Microsoft Teams and other tools.
• Previous calendar and travel management along with larger event management planning experience required.
   

Competencies/Skills

• Excellent interpersonal communication skills – both verbally and written.
• Ability to work collaboratively across multiple teams, disciplines, and levels.
• Must be comfortable and willing to learn new technologies, applications, and processes.
• Must be agile and adept at multi-tasking and changing directions quickly.
• Must be able to prioritize workload from multiple managers as well as consistently follow-up and complete assignments.
• Strong customer orientation and attention to detail.

This is a hybrid role with some on-site in office work days in our Arden Hills, MN office

About Land O'Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.

We provide a broad portfolio of benefits to keep you and your family at your best. Land O'Lakes is Where Your Future Takes Root.

Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Neither Land O’Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.