What youll do - Diary Management.- Assist with staff rostering, monitoring annual leave and sickness.- You will be involved in varied aspects of routine administration including filing, drafting correspondence and file management.- You will assist in organising events, planning projects, and arranging travel.- Organising meetings, agendas and minute taking.- Organising itineraries.- When required you will also assist the current team secretary/administrator to undertake day-to-day admin for the wider team. What were looking for This is a busy role, the ability to prioritise and plan your time effectively is essential, along with enthusiasm, self motivation and flexibility.You will need to have an excellent level of written and verbal communication skills and minute-taking skills.Good IT skills are essential including working with online databases; excel spreadsheets and preparing PowerPoint presentations.You will be exposed to confidential information, it is key you are sensitive to this.

At Fawkes & Reece we are recruiting for an Administrative Assistant to join a leading main contractor based in Southampton on a six month contract basis.

The role of the Administrative Assistant will be to provide support to site teams on the framework. Predominantly you will carry out Administrative duties, organising site diaries, organising notices to surrounding areas and providing customer support, reporting into the Senior Project Manager.

Responsibilities for Administrative Assistant

• Declaring notices to residents within surrounding areas
• Answering customer service calls and providing solutions or escalating to relevant person if necessary
• Logging data and information on the server in the correct manner and format
• Providing support to the business and site teams

Requirements for Administrative Assistant

• Organisational skills is key
• Ability to prioritise tasks by importance
• Strong written and verbal skills
• Computer literate

What we offer for Administrative Assistant

Competitive day rate + package and the potential opportunity to go permanent if desired with progression and development.

If you want to hear more about this Administrative Assistant role please apply with an up-to-date copy of your CV or contact Claire Spiers in our Southampton office on 07749578588.

Could you be part of the team helping to deliver world-class clinical trials?

Are you looking to take your first steps into the world of clinical research?

We have a vacancy for an Administrative Assistant to join the Quality and Regulatory Team here at the Southampton Clinical Trials Unit (SCTU).

The SCTU, is based on the Southampton General Hospital site and manages a growing portfolio of multi-centre clinical trials that will directly influence routine clinical practice and benefit patients.

Ensuring that clinical trials meet high regulatory standards and prioritising patient safety is integral to the running of the SCTU. Your role will be in maintaining and developing vital quality and regulatory systems. Tasks will include: liaison with internal and external clinical research teams; tracking, reporting and filing of quality documents, supporting pharmacovigilance tasks; and setting up new systems to complement those already in place.

The successful applicant must have strong English communication skills, with excellent attention to detail including high standards of accuracy. They will be able to demonstrate strong organisational skills with the knowledge and ability to understand and rationalise problems. The right candidate should be able to follow standard procedures and enter information accurately into in-house databases. It would be desirable to have an understanding of Good Clinical Practice (GCP) and clinical trial regulations, although full training will be given to the right candidate.

The Southampton Clinical Trials Unit is a UKCRC registered CTU and is core-funded by the National Institute for Health Research (NIHR) and Cancer Research UK (CRUK). We are located within the state-of-the-art Centre for Cancer Immunology building at Southampton General Hospital.

This full-time position is available on a 24-month fixed term contract in the first instance. Part time hours (minimum 0.8FTE) will be considered, and discussed at interview stage. The SCTU is a hybrid working environment with a minimum of two days in the office (pro-rata) and a flexible approach to working from home, which can be discussed at interview.

For an informal discussion please contact Nikita Belavate, Pharmacovigilance Manager, N.S.Belavate@soton.ac.uk

We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.

This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.

Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.

Proud member of the Disability Confident employer scheme

Job Title: Personal Assistant (Admin and Clerical)
Salary: £12.83 PAYE
Hours: 35 Hours Per Week
Type: Temporary Ongoing
Location: Southampton, SO14
Start Date: ASAP
Work Pattern: Monday - Friday | 09:00am - 17:00pm | Hybrid Working

We are seeking a highly organized and customer-focused PA (Level 2) to provide essential support to Cabinet members and/or Heads of Service within our Business Operations Service Area. This role is critical in ensuring that the council's portfolio and service leads are able to effectively meet their responsibilities.

Key Duties and Responsibilities:

• Coordinate the creation, publication, and clearance of reports, ensuring strict deadlines are met.
• Handle internal and external enquiries, providing high-quality responses on behalf of the Cabinet/Head of Service.
• Manage emails and correspondence, prioritizing urgent requests and supporting decision-making processes.
• Process financial transactions, including orders, invoices, and Members' allowances.
• Provide administrative support, including minute-taking and organizing large-scale events.
• Manage diaries, resolving conflicts, and ensuring effective meeting preparation.
• Establish strong working relationships with senior management and key contacts.
• Maintain and update electronic filing systems, ensuring records are accurate and up-to-date.

Qualifications and Experience:

• Minimum of 5 GCSEs including Maths and English.
• At least 1 year of experience in a PA or administrative role supporting senior leaders.
• Proficiency in MS Office 365, including Outlook, Teams, Excel, Word, and PowerPoint.
• Excellent communication, problem-solving, and interpersonal skills.
• Ability to work autonomously, maintain confidentiality, and manage changing priorities effectively.

If you require any additional information regarding the position, please call David at Service Care Solutions on 01772 208 966 or send an E-Mail to david.jones@servicecare.org.uk

Paralegal Secretary Assistant - Southampton

Our client an established and reputable professional company within the Southampton area are currently looking to recruit a Paralegal Assistant to provide administrative and secretarial support to paralegal secretaries and Attorneys. This is an excellent opportunity to join an award-winning company in the local area. The role would suit a graduate in English Literature or Business who has had some previous administrative experience.

Role: Administrator Where: Southampton Salary: £23,000pa

Responsibilities will include:

• Administrative assistance for paralegal secretaries to include, preparing standard letters, emails, uploading of electronic invoicing.
• Typing letters/emails and formal documents.
• PA duties, such as booking flights and dealing with telephone queries as required.
• Calculating and preparing client invoices, to include debit and credit notes.
• Attending to daily administration requests for the paralegal secretaries and Attorneys, such as file management, scanning and photocopying.
• Preparing memos, attendance notes and taking minutes for the Attorneys meetings (on a rota basis).
• Typing up trip reports and preparing documents.
  
  

You will need:

• Experience of working in a role where high levels of concentration and meticulous attention to detail are critical.
• A good level of education (college or degree level) and some administrative experience.
• Ability to work in a methodical manner and adopt a logical approach to individual tasks.
• Experience of working to and meeting tight deadlines in an administrative environment.
• Ability to prioritise and manage fluctuating workloads, demands and deadlines.
• Willing and eager to learn with the ability to complete tasks.
• Excellent written and verbal communication skills.
• Ability to develop strong working relationships with colleagues and clients.
• Ability to work independently and complete routine tasks without supervision.

If this role is of interest to you and you have the necessary skills and experience, please don't hesitate to APPLY.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.