Total 11 Junior Executive level Administrative / Clerical job vacancies in Setia Alam

Job Responsibilities

* Monitor the shipping activity with regard to the preparation of Shipping Documentation, Shipping Instructions, Scheduling, L/C documentation,

and other shipping-related matters to ensure timely delivery/arrival of goods and customs clearance.

* Experience for all import and sales tax exemptions which include managing forwarding agents, shipping line, haulage, trucking, insurance and customs clearance.

* Liaise and coordinate with overseas suppliers

* Ensure compliance with the customer’s shipping instructions and ensuring all import shipping documents are in order.

* Liaise with the shipping agent to ensure all shipping documents compile and receive on time.

* Coordinates and liaises the load-out schedule with the warehouse to ensure the timely and accurate load-out and receiving of all products.

* Follow up and liaise with internal dept/section to clarify and reconcile any data discrepancies, etc

* Responsible for processing products claims in accordance with supplier claimant terms and conditions

* Monitor costing and Inventory status, cost report and documentation preparation.

* To perform assigned Admin jobs as and when required.

Job Requirements

* Able to handle full set of export/import documentation.

* Excellent problem-solving, task prioritization, follow-up and quick learning skills

* Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Logistic/Shipping/Business Studies/Administration or equivalent.

* At least 2-3 years of working experience in related field is required for this position.

* Strong usage in Microsoft Office (Excel, Word, PowerPoint & Outlook).

* Required language(s): English, Bahasa Malaysia, Mandarin

* Preferably Junior Executive specialized in Logistics/Supply Chain or equivalent.

* Required Skill(s): Import and Export Logistics, Shipment planning Documentation & Billing, Dealing with Forwarder, Shipping, Customs & Port.

Perks & Benefits

• Yearly bonus and increment
• Career Advancement Opportunity
• Products Training
• Casual dress code
• Regular team activities
• Company trips
• Paid training and development

Responsible in day to day coordination function of entire Logistic Activities in order to ensure accurate and timely shipment pick-up and delivery, loading and unloading to both consignor and consignee.

Responsibilities:

• • Covers all logistics activities on an operational basis for Malaysia and Thailand.
  • Ensure logistics workload monitored well and under control.
  • Work closely with the trucking department.
  • Quick responding to customers needs or questions while executing the shipment coordination jobs.
  • Willingness and readiness to undertake additional tasks within ability to support and execution.

Requirement:

• • Familiar with export and import procedures especially Thailand and Malaysia.
  • Knowledge of computer based logistics systems.
  • Ability to communicate clearly via phone and writing.
  • Preferable Transport Executive specializing in logistics / shipping line.
  • Conversant and fluent in written and spoken in Bahasa Malaysia, English or Mandarin.
  • Work based in Section 25 Shah Alam.
  • Full time positions available.

Perks & Benefits

• Open culture
• Personal development opportunities
• Paid training and development

• To be responsible for the day-to-day administrative activities of the office and reception function;
• To ensure all guest & visitors are welcomed and usher to the appropriate person/place;
• To screen and answer phone calls and attend to enquiry & request;
• To monitor tea lady & cleaner duties;
• To maintain and ensure pantry stock replenish & office tardiness;
• To be responsible in Safety Awareness role such as committing & identifying safe work procedures for work-related activities;

Perks & Benefits

• Central location
• Medical insurance
• Personal leave

• 負責辦公室的日常行政活動及接待職能；
• 確保所有客人和訪客受到歡迎並引導至適當的人員/地點；
• 篩選和接聽電話並處理查詢和請求；
• 監督茶水女工及清潔工的職責；
• 維持並確保食品儲藏室庫存補充和辦公室遲到；
• 負責安全意識角色，例如提交和確定與工作相關的活動的安全工作程序；

津貼和福利

• 中心位置
• 醫療保險
• 事假

崗位職責

* 監控運輸活動，包括準備運輸文件、運輸指示、調度、信用證文件、

以及其他與運輸相關的事宜，以確保貨物及時交付/到達和清關。

* 擁有所有進口和銷售稅豁免的經驗，包括管理貨運代理、航運公司、運輸、卡車運輸、保險和清關。

* 與海外供應商的聯絡和協調

* 確保遵守客戶的運輸指示，並確保所有進口運輸文件都符合要求。

* 與運輸代理聯絡，確保所有運輸文件按時編制和接收。

* 與倉庫協調聯絡出庫進度，確保所有產品及時且準確的出庫與接收。

* 跟進並與內部部門/部門聯絡，以澄清和核對任何數據差異等

* 負責根據供應商索賠條款和條件處理產品索賠

* 監控成本會計和庫存狀態、成本報告和文件準備。

* 依需要執行指派的管理工作。

職位要求

* 能夠處理全套進出口文件。

* 優秀的解決問題、確定任務優先事項、跟進和快速學習的能力

* 候選人必須至少擁有物流/航運/商業研究/管理文憑/高級/高級/研究生文憑或同等學歷。

* 該職位需要至少2-3年相關領域的工作經驗。

* 在 Microsoft Office（Excel、Word、PowerPoint 和 Outlook）中廣泛使用。

* 所需語言：英語、馬來語、華語

* 最好是物流/供應鏈或同等專業的初級管理人員。

* 所需技能：進出口物流、貨運計畫文件和帳單、與貨運代理商打交道、運輸、海關和港口。

津貼和福利

• 年度獎金及加薪
• 職涯發展機會
• 產品培訓
• 休閒著裝要求
• 定期團隊活動
• 公司旅行
• 有薪培訓和發展

Responsibilities

• Inspect incoming standard components or materials for damage or discrepancies.
• Issuance the standard components or materials to production according to the request.
• Liaison with other departments for efficient and effective manufacturing activities.
• Stores/warehouse by using the Auto Count System and do systematic physical count.
• Verifies that supplies received are listed on requisitions and invoices
• Receive and count stock items, and record data manually or using computer
• Maintain proper housekeeping including floor and goods rearrangement in store/area assigned.
• Pack and unpack items to be stocked on shelves in stockrooms, warehouses, or storage yards
• Clean and maintain supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations. Perform other related duties and responsibilities as assigned by superior from time to time.

Requirements

• Candidate must possess at least a SPM/ diploma level and at least 1 - 2 year(s) or above of

working experience in manufacturing warehousing.

• Required skill(s): Computer literate and knowledge in Auto Count System will add advantage.
• Forklift driving experience and can communicate well with other people. (Male/ Female)
• Priority to whom can speak mandarin, can write in Bahasa Malaysia, able to start work

immediately.

• Highly motivated, multi-tasking and team-work oriented.

General Accountability:

• Ensure quality of incoming and outgoing goods and general upkeep and inventory accuracy of store.

Benefits

• Annual Leave
• KWSP, Perkeso, SIP
• Bonus
• 5 working days, 8.30am – 6.30pm

If interested, please contact Ms. Agnes, Tel: 03-78465219 or Email: dkbiotechmfg@gmail.com.

Responsible in day to day coordination function of entire Logistic Activities in order to ensure accurate and timely shipment pick-up and delivery, loading and unloading to both consignor and consignee.

Responsibilities:

• • Covers all logistics activities on an operational basis for Malaysia and Thailand.
  • Ensure logistics workload monitored well and under control.
  • Work closely with the trucking department.
  • Quick responding to customers needs or questions while executing the shipment coordination jobs.
  • Willingness and readiness to undertake additional tasks within ability to support and execution.

Requirement:

• • Familiar with export and import procedures especially Thailand and Malaysia.
  • Knowledge of computer based logistics systems.
  • Ability to communicate clearly via phone and writing.
  • Preferable Transport Executive specializing in logistics / shipping line.
  • Conversant and fluent in written and spoken in Bahasa Malaysia, English or Mandarin.
  • Work based in Section 25 Shah Alam.
  • Full time positions available.

Perks & Benefits

• Open culture
• Personal development opportunities
• Paid training and development

負責整個物流活動的日常協調工作，以確保發貨人和收貨人準確及時地提貨和送貨、裝卸。

職責：

• • 涵蓋馬來西亞和泰國營運基礎上的所有物流活動。
  • 確保物流工作量得到良好監控和控制。
  • 與貨運部門密切合作。
  • 在執行裝運協調工作時快速回應客戶的需求或問題。
  • 願意並準備好在支援和執行能力範圍內承擔額外的任務。

要求：

• • 熟悉進出口程序，尤其是泰國和馬來西亞。
  • 基於計算機的物流系統知識。
  • 能夠透過電話和書面進行清晰的溝通。
  • 優先考慮物流/航運領域的運輸主管。
  • 熟悉並流利地使用馬來語、英語或華語書寫和口語。
  • 工作以莎阿南第 25 條為基礎。
  • 提供全職職位。

津貼和福利

• 開放文化
• 個人發展機會
• 有薪培訓和發展

職位描述

1. 客人到達辦公室後，積極主動迎接和歡迎。
2. 將訪客引導至適當的人員和辦公室。
3. 禮貌接聽電話，篩選並轉發來電給相關人員。
4. 確保接待區整潔、美觀，並配備所有必要的文具和材料（例如筆、表格和小冊子）。
5. 親自或透過電話/電子郵件提供基本且準確的資訊。
6. 接收、分類及分發每日郵件/投遞。
7. 透過遵循安全程序並透過接待台控制存取（監控日誌、發放訪客證）來維護辦公室安全。
8. 負責辦公用品的採購與管理、資產管理、辦公設備的維護與保養。
9. 履行日常行政職責，例如支付水電費，與管理辦公室聯絡以進行任何必要的維修。
10. 負責策劃執行公司活動，如員工餐、生日慶祝、年會、節慶聚會等
11. 負責確保所有註冊許可證、帳單和文件均已更新並相應支付
12. 安排行程和住宿，準備優惠券
13. 保留最新的辦公室費用和成本記錄
14. 履行其他文書接待員職責，例如歸檔、影印。
15. 管理建築清潔、景觀美化、維護和保養。
16. 與維修團隊/分公司團隊聯絡，進行整棟建築的維護與保養。
17. 為建築物維護準備每週維護報告。
18. 準備每月維護成本報告，包括分公司
19. 協助人力資源/財務/銷售和行銷/營運/倉庫團隊完成分配的一般管理職責
20. 履行指定的任何臨時職責

要求：

1. 候選人必須至少擁有工商管理/商業管理/人力資源文憑或同等學歷。
2. 良好掌握 3 種主要語言（口語和書面）
3. 強烈鼓勵應屆畢業生申請
4. 有相關管理工作經驗者優先
5. 擁有積極良好的工作態度，吃苦耐勞，有團隊合作精神，能服從指示

津貼和福利

• 季度激勵
• 可變獎金
• 承諾激勵
• 定期團隊活動
• 醫療保險
• 個人發展機會

Job Description

1. Pro-active in greeting and welcome guests as soon as they arrive at the office.
2. Direct visitors to the appropriate person and office.
3. Answering phone with well manner, screen and forward incoming phone calls to respective person.
4. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
5. Provide basic and accurate information in-person and via phone/email.
6. Receive, sort and distribute daily mail/deliveries.
7. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
8. Responsible for procurement and management of office supplies, asset management, office equipment maintenance.
9. Perform daily administrative duties such as making payment of utilities bill, liaise with the management office for any necessary repairs.
10. Responsible for planning & executing company activities such as staff meals, birthday celebrations, annual dinner, festive gathering and etc
11. Responsible for ensuring all registered licenses, bills, and documents are renewed and paid accordingly
12. Arrange travel and accommodations, and prepare vouchers
13. Keep updated records of office expenses and costs
14. Perform other clerical receptionist duties such as filing, photocopying.
15. Manage building cleanliness, landscaping, maintenance & upkeep.
16. Liaise with maintenance team/branches team for whole building’s maintenance and upkeep.
17. Prepare weekly maintenance report for building maintenance.
18. Prepare monthly maintenance cost report including branches
19. Assist in HR/Finance/Sales & Marketing/Operations/Warehouse team in general admin duties as assigned
20. Perform any ad-hoc duties as assigned

Requirement:

1. Candidate must possess at least Diploma in Business Administration/Business Management/Human Resources or equivalent.
2. Good command (spoken and written) in 3 main languages
3. Fresh graduates are highly encouraged to apply
4. Have related working experience in Admin is an added advantage
5. Possess positive and good working attitude, hardworking, team player, can follow instruction

Perks & Benefits

• Quarterly Incentives 
• Variable Bonus
• Commitment Incentives
• Regular team activities
• Medical insurance
• Personal development opportunities

We are looking for a motivated, dynamic Service Planner, also known as Admin Assistant & Customer Service (Fresh Grad.) 3 months Contract to join our team.. Your responsibilities will be to plan customer’s service appointment, assigned and coordinate with serve team to create optimal service schedule.

To help to achieve this, we will provide you with a competitive base salary, contractual bonus and career opportunities. You will also be given full product training, with hands on assistance from Service and Operation Team.

In this role you will be responsible for:

• Plan customers’ service appointment and coordinate with service team to create optimal schedule
• Ensure all data is input onto the in-house system accurately and efficiently
• Follow up with service team to ensure no service backlogs
• Analyse service team capacity data for service schedule improvement
• Attend monthly stock take and prepare stock closing reports
• Compile service reports and invoice to customer upon request
• Prepare monthly reports

The ideal candidate will possess:

• Minimum Diploma/Degree holder in any field
• Minimum 2 years experience in capacity analyses and service schedule
• Good communication skills and has the ability to communicate fluently on the phone
• Good planning and organisational skills with attention to details
• Ability to priorities tasks with effective time management
• Able to handle timelines without affecting quality of work
• Customer-oriented
• Result-driven
• Employment of foreigners are subject to the local authorities approval and subject to their own visa application
• Contract for 3 months convertible to Permanent based on performance

Highly Desirable:

• Excellent attention to detail and negotiation skills
• Ability to do multitasking job
• Versatility to build rapport with people at all levels
• Multi-lingual in both verbal and written English and Bahasa Malaysia, able to converse in decent clear communication. Ability to converse in other local dialects will be an added advantage
• Commercially focused acumen

Rewards and Benefits

• Attractive base salary
• Out-patient
• EPF, SOSCO & EIS
• Annual leave

You will be welcomed into a friendly, robust and competitive team that are highly motivated and focused on achieving goals and results. You will be given full product training, with hands on assistance from the Operation and Service Team.

Equal Opportunities

Rentokil Initial believes in supporting all employees to provide equal opportunities and avoid discrimination. We also place emphasis on workplace diversity which means that we are serious about creating an inclusive environment that accepts each individual's differences, embraces their strengths and provides opportunities for all colleagues to achieve their full potential.

Location of this branch:

Rentokil Initial (M) Sdn Bhd. No. 7 Jalan Utarid U5/13, Seksyen U5, 40150 Shah Alam .