Total 11 Junior Executive level Administrative / Clerical job vacancies in PR2 7AB

Please read the job description listed below: Download all clinical correspondence according to clinical priority in line with agreed standards of speed and accuracy and within the locally and nationally agreed timeframes. Promptly file correspondence and investigation results. Ensure that all correspondence is checked and digitally signed by the appropriate consultant. E-mail clinical correspondence to GP/originating referrer and send copy letters to patients. To prioritise own workload appropriately, referring any service concerns to the Team Leader in a timely manner. Maintain good relationships with members of staff, ensuring a high degree of confidentiality and integrity at all times.

Your wealth of experience, knowledge and skills will really help you provide direct secretarial and administration support to the leaders in our Medicine Division – or as we like to call them: Rachel, Jackie, Mark, Kelly and Michael.

Having someone organised, diligent, motivated, resourceful and effective supporting our leadership team certainly makes a massive difference within our hospitals – indeed, we cannot do without you!

Ensuring the effective production of documentation, accurate note taking in meetings and a lovely experience for our customers will be a fundamental part of your role. You’ll proactively manage diaries, organise meetings, collate and distribute agendas items and take notes. Your highly motivated and experienced approach will stand you in good stead, as will your accuracy and efficiency.

You will be so appreciated for the work you do – forming part of our valuable team and we’ll look after you just as much as you look after us.

It’s always daunting starting a new role, so we’ll make sure you have a good induction and will soon feel comfortable in the role and alongside all your fab colleagues you will be able to see the difference you are making.

So if you have excellent organisational ability, are flexible and able to work on your own initiative in resolving problems as they arise and have a consistently high professional approach to work….this job is definitely for you and we look forward to meeting you at the interviews!

It goes without saying that you’ll have all the skills we’re looking for. In fact, we’re pretty sure you’ll be able to teach us a thing or two along the way.

Based in the heart of Preston Hospital, you’ll use your well-honed MSOffice skills every day in the production of notes, documents, letters, spreadsheets and emails. Your efficient and effective style ensuring these are always done to the highest standard – even when you are juggling multiple priorities.

Communication will be your master skill – whether that’s in writing or verbally, your effective approach to ensuring information is communicated accurately and timely will be second to none.

Your excellent organisational skills, flexibility and ability to work on your own to resolve problems when they arise will be so appreciated. Your unflappable style will see you able to handle any situations that arise with ease and calmness.

Our teams will rely on you and you’ll certainly rise to the challenge.

Used to working unsupervised, your skills will see you working to a very high standard at all times maintaining a professional image.

So – what’s in it for you? Well you will join an established team who all support each other every step of the way, there will be opportunities to develop your skills and undertake additional training to learn as much as you want. We have supportive managers who want to help you be your best and the leaders you support are all really approachable and supportive too.

We have 10000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.

Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.

You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.

Want to know more? Just contactMichelle.wareham@lthtr.nhs.ukwho would love to have a chat with you about the role.

Lancashire Teaching Hospitals NHS Foundation Trust provides hospital services to 370,000 people in the Preston and Chorley area as well as Specialist care to 1.5 million people across Lancashire and Cumbria.

The Medicine Division has a diverse portfolio of services across the two main hospital sites ;
• Gastroenterology
• Cardiology
• Diabetes & Endocrinology
• Stroke
• Elderly/Frailty
• Neurology
• Renal
• Neurosciences
• Respiratory
• Palliative Medicine
• Emergency Medicine

Duties to include, but not be limited to:
• Provide direct secretarial and administration support to the Divisional management Team and the wider team.
• The role includes proactively management of diary and ensuring effective scheduling of appointments.
• Organise meetings in a timely manner, including venues, ensuring that all relevant documentation and information is forwarded in advance.
• Act as a minute secretary for meetings, some of which may cover complex discussions and actions.
• Act as first point of contact for all internal and external to deal with all forms of enquiries (visitors/telephone/face to face/correspondence) in a competent and professional manner, maintaining a professional image appropriate to the role and creating a positive image of the organisation. Communicate effectively with external agencies and visitors to the Trust.
• Screening telephone calls using own initiative, analysis of information provided before responding appropriately or referring to the most appropriate manager.
• Maintain an up to date, effective electronic and paper filing system.
• Ensure any confidential and sensitive data is appropriately managed, archived and stored securely.
• Have an up to date knowledge and experience of Microsoft 365 including MS Teams, Word, Excel and Powerpoint and use of email and internet.
• Personal Development opportunities are maximised in relation to the administration role and mandatory training undertaken as required.


This advert closes on Sunday 23 Jun 2024

Lancashire Teaching Hospitals NHS Foundation Trust provides hospital services to 370,000 people in the Preston and Chorley area as well as Specialist care to 1.5 million people across Lancashire and Cumbria. The Medicine Division has a diverse portfolio of services across the two main hospital sites ; Gastroenterology Cardiology Diabetes & Endocrinology Stroke Elderly/Frailty Neurology Renal Neurosciences Respiratory Palliative Medicine Emergency Medicine Duties to include, but not be limited to: Provide direct secretarial and administration support to the Divisional management Team and the wider team. The role includes proactively management of diary and ensuring effective scheduling of appointments. Organise meetings in a timely manner, including venues, ensuring that all relevant documentation and information is forwarded in advance. Act as a minute secretary for meetings, some of which may cover complex discussions and actions. Act as first point of contact for all internal and external to deal with all forms of enquiries (visitors/telephone/face to face/correspondence) in a competent and professional manner, maintaining a professional image appropriate to the role and creating a positive image of the organisation. Communicate effectively with external agencies and visitors to the Trust. Screening telephone calls using own initiative, analysis of information provided before responding appropriately or referring to the most appropriate manager. Maintain an up to date, effective electronic and paper filing system. Ensure any confidential and sensitive data is appropriately managed, archived and stored securely. Have an up to date knowledge and experience of Microsoft 365 including MS Teams, Word, Excel and Powerpoint and use of email and internet. Personal Development opportunities are maximised in relation to the administration role and mandatory training undertaken as required.

You will be a member of a team of clerical support staff providing secretarial and administrative support to the Plastics Department which will include support to the consultants, junior medical staff, trauma co-ordinator and any other staff.

You will support the efficient channelling of communication between medical staff, GPs, patients, relatives, members of the public and other disciplines within the Trust. You'll demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for confidentiality and integrity.

We would like to welcome a new member of team into our established admin team within neurosurgery. The department covers Lancashire and South Cumbria serving a population of 1.7 million people.
We would require a strong communicator and dedicated team player.
The post requires a high standard of organisational skills and the recognition of confidentiality, and we would welcome applicants from all individuals with the relevant skills and experience and an appetite for a new challenge.

To be able to respond to external and internal telephone queries from staff, patients and others and referring to appropriate person. There is also a need to communicates with a range of staff, users and visitors to the trust. Department utilising a variety of communication methods including verbal, electronic and passing information in a format that is appropriate to the individual request.

Another key skill to which the department requires is organising incoming and outgoing post, referring enquiries to appropriate person if necessary.

The role very much entails arranging meetings, typing of letters or other correspondence, typing of minutes and audio type, preparing presentation materials including PowerPoint for the department.

An admin assistant would very much need to use the Trust case note tracking system, filing of reports and results and data entry and Information processing

We have 10,000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.

Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.

You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.


Any informal enquiries or further information can be obtained from Victoria Solkin for on 01772 528133

The post holder will be a member of a team of clerical support staff providing secretarial and administrative support to the Neurosurgery which will include support to the consultants, junior medical staff, trauma co-ordinator and any other staff.

They will support the efficient channelling of communication between medical staff, GPs, patients, relatives, members of the public and other disciplines within the Trust.

The post holder will demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for confidentiality and integrity.


This advert closes on Sunday 12 May 2024

To assist with data entry for the National Abdominal Aortic Aneurysm Screening Programme To actively monitor appointments for AAA screening using the relevant screening software systems To handle any queries or telephone enquiries in an accurate and professional manner To deal with patients notes and ensure they are kept safely, properly updated and the confidentiality of the information contained within is maintained Manage own workload by prioritising tasks accordingly in order to meet screening targets and deadlines. Carry out general administration duties e.g. filing, photocopying etc Deal with anxious patients with tact, persuasion, patience and discretion Demonstrate a sensitive and professional approach to client groups Recognise where communication difficulties arise and overcome barriers to understanding Work alongside other screening staff within the Business Unit Keeps the senior staff informed of workload and seeks advice where necessary Handle routine and non-routine enquiries by letter/fax/email and telephone Works within agreed protocols maintaining patient confidentiality at all times Carries out duties in accordance with the Data Protection Act Participates in service reviews and actively put forward suggestions for improvement for own work area Assist with the investigation of any complaints, adhering to strict deadlines as per Trust policy Maintains a safe and clean environment in accordance with the Trusts Health & Safety policy

To assist with data entry for the National Abdominal Aortic Aneurysm Screening Programme To actively monitor appointments for AAA screening using the relevant screening software systems To handle any queries or telephone enquiries in an accurate and professional manner To deal with patients notes and ensure they are kept safely, properly updated and the confidentiality of the information contained within is maintained Manage own workload by prioritising tasks accordingly in order to meet screening targets and deadlines. Carry out general administration duties e.g. filing, photocopying etc Deal with anxious patients with tact, persuasion, patience and discretion Demonstrate a sensitive and professional approach to client groups Recognise where communication difficulties arise and overcome barriers to understanding Work alongside other screening staff within the Business Unit Keeps the senior staff informed of workload and seeks advice where necessary Handle routine and non-routine enquiries by letter/fax/email and telephone Works within agreed protocols maintaining patient confidentiality at all times Carries out duties in accordance with the Data Protection Act Participates in service reviews and actively put forward suggestions for improvement for own work area Assist with the investigation of any complaints, adhering to strict deadlines as per Trust policy Maintains a safe and clean environment in accordance with the Trusts Health & Safety policy

A Vacancy at Lancashire Teaching Hospitals NHS Foundation Trust.


Our service is known for being energetic, vibrant and forward thinking – we just need you to complete the picture. You will be a key member of Hub Admin Service and support other members of the Integrated Discharge Service by providing administrative support to a high standard relating to the Trust’s patient capacity and discharge processes.

You will need to have excellent IT and organisational skills to support the daily work of the service, ensuring referrals are processed in a timely manner and daily information reports to support the Integrated Discharge Service are made available to senior management colleagues in accord with agreed deadlines.

We guarantee you will:
• use your fab IT and multi-tasking skills
• work in a fast paced environment, with lots of variety
• manage your own workload, working alongside a variety of professionals
• work as part of a supportive team of people from different cultures and backgrounds
• learn and enhance your knowledge and skills daily mainly in relation to discharge

If you like what you read…..Why not apply to come and join our adaptable, friendly, professional and caring team?

Your great office and IT skills will be essential and you’ll need to use your initiative, but you will also have a supportive team around you to help.

You will be expected to communicate with a range of staff and external agencies using a variety of communication methods including, verbal, written, interpersonal and electronic, circulating robust information therefore your strong communication and organisational skills will come into play as you manage your workload and ensure tasks are completed timely and any concerns escalated.



We have 10000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.

Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.

You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.

Your main jobs and responsibilities will be;
• To manage and update central information management systems within the Integrated Discharge Service
• Manage a central repository of information to support the Integrated Discharge Service in a timely and confidential manner.
• Update of referrals onto management information systems relating to patient details, needs and resources in a timely and accurate manner.
• Act as a central point for the Trust where ‘live’ information can be gathered on capacity across the two sites.
• Produce and circulate robust daily information reports to support the Integrated Discharge Service processes and make available in a timely fashion to senior management colleagues.
• Actively develop effective internal and external relationships and work closely with colleagues to ensure a successful service delivery.
• Communicate with clinical and social care colleagues within the Integrated Discharge Service involved with each patient using a variety of communication methods including, verbal, written, interpersonal and computer, and passing information in a format that is appropriate to the individual request.
• Respond to external and internal telephone enquiries from staff and others in an efficient, tactful and helpful manner and ensure that any messages/information are passed to the appropriate person in a timely manner.
• Contribute to the overall effectiveness and development of the Integrated Discharge Service, the Division, the Trust and other partner organisations.
• Plan own workload in conjunction with Hub Manager to ensure continuity of service and support.
• To personally contribute to the overall effectiveness and development of the Integrated Discharge Service to ensure the delivery of safe and effective discharge processes.
• Take responsibility for one’s own continuing professional development, including keeping up to date with activities of the wider Service.
• Maintain effective working relationships within Department and other officers of the Trust, in order to ensure delivery of professional service focused on achieving high level of patient satisfaction.
• Participate in any associated training in order to enhance knowledge and skills.
• To provide cover for colleagues during periods of leave, ensuring adequate cover to provide expected level of service, liaising with line managers as appropriate to ensure continuity of service.
• Support training for induction of any new Service members and support the identification of training needs and requirements.
• Undertake general clerical duties including photocopying, faxing and answering the telephone.
• To carry out other appropriate delegated duties as required by Hub Manager

Please see attached Job Description and Personal specification for further details.


This advert closes on Sunday 14 Jan 2024

Your main jobs and responsibilities will be; To manage and update central information management systems within the Integrated Discharge Service Manage a central repository of information to support the Integrated Discharge Service in a timely and confidential manner. Update of referrals onto management information systems relating to patient details, needs and resources in a timely and accurate manner. Act as a central point for the Trust where live information can be gathered on capacity across the two sites. Produce and circulate robust daily information reports to support the Integrated Discharge Service processes and make available in a timely fashion to senior management colleagues. Actively develop effective internal and external relationships and work closely with colleagues to ensure a successful service delivery. Communicate with clinical and social care colleagues within the Integrated Discharge Service involved with each patient using a variety of communication methods including, verbal, written, interpersonal and computer, and passing information in a format that is appropriate to the individual request. Respond to external and internal telephone enquiries from staff and others in an efficient, tactful and helpful manner and ensure that any messages/information are passed to the appropriate person in a timely manner. Contribute to the overall effectiveness and development of the Integrated Discharge Service, the Division, the Trust and other partner organisations. Plan own workload in conjunction with Hub Manager to ensure continuity of service and support. To personally contribute to the overall effectiveness and development of the Integrated Discharge Service to ensure the delivery of safe and effective discharge processes. Take responsibility for ones own continuing professional development, including keeping up to date with activities of the wider Service. Maintain effective working relationships within Department and other officers of the Trust, in order to ensure delivery of professional service focused on achieving high level of patient satisfaction. Participate in any associated training in order to enhance knowledge and skills. To provide cover for colleagues during periods of leave, ensuring adequate cover to provide expected level of service, liaising with line managers as appropriate to ensure continuity of service. Support training for induction of any new Service members and support the identification of training needs and requirements. Undertake general clerical duties including photocopying, faxing and answering the telephone. To carry out other appropriate delegated duties as required by Hub Manager Please see attached Job Description and Personal specification for further details.

Responding to external and internal telephone queries from staff, patients and others and referring to appropriate person Communicates with a range of staff, users and visitors to the trust. Department utilising a variety of communication methods including verbal, electronic and passing information in a format that is appropriate to the individual request. Organising incoming and outgoing post, referring enquiries to appropriate person if necessary Arranging meetings Typing of letters or other correspondece

The duties and responsibilities listed in the Job Description should be undertaken in accordance with the levels of competence as defined in the KSF outline for this post. In addition, all staff are expected to act in accordance with the values and behaviours of the Trust.

-Provide direct secretarial and administration support to the Associate Directors and the wider team. -The role includes proactively management of diary and ensuring effective scheduling of appointments. -Organise meetings in a timely manner, including venues, ensuring that all relevant documentation and information is forwarded in advance. -Act as a minute secretary for meetings, some of which may cover complex discussions and actions. -Act as first point of contact for all internal and external to deal with all forms of enquiries (visitors/telephone/face to face/correspondence) in a competent and professional manner, maintaining a professional image appropriate to the role and creating a positive image of the organisation. Communicate effectively with external agencies and visitors to the Trust. -Screening telephone calls using own initiative, analysis of information provided before responding appropriately or referring to the most appropriate manager. -Maintain an up to date, effective electronic and paper filing system. -Ensure any confidential and sensitive data is appropriately managed, archived and stored securely. -Have an up to date knowledge and experience of Microsoft packages ie Word, Excel and Powerpoint and use of email and internet. -Personal Development opportunities are maximised in relation to the administration role and mandatory training undertaken as required.