Total 7 Junior Executive level Administrative / Clerical job vacancies in HU1 2AB

Personal Assistant (PA) position for the Assistant Director for Children’s Safeguarding within Children, Young People and Family Services provides an excellent opportunity to provide personal assistance and business support in a highly efficient, emotive, and confidential working environment, delivering a high quality and effective service to Children’s Safeguarding senior management team using own judgement and initiative to ensure senior management team is kept fully informed.
The postholder will have very good communication skills, be adept at using emotional intelligence to anticipate issues before they arise and then have excellent research and organisational skills to deal with the issues. They will also have an excellent understanding of the way the Hull City Council works and the key issues of the moment.
Maintain daily communication with the Assistant Director on behalf of individual members of staff and managers relating to case specific requests for information, liaising on behalf of Assistant Director with council services and partner organisations.
The post holder must have experience in arranging complex and operational meetings, minuting, maintaining action trackers, organise, support and provide business support for routine leadership meetings, preparing agendas, room bookings supporting facilitating of presentations etc. Support Assistant Director with priority service development projects to ensure work progresses.
Responsible for coordinating, and monitoring MP, elected members and other enquiries, process various HR and finance requests which require approval ensuring deadlines are met, ensuring information is accurate and relevant services are communicated with effectively. Assisting with information gathering for social workers career progression process and transfer protocol to aid decision making ensuring communication channels are efficiently maintained. Support the Assistant Director with HR related case discussions, following informal and formal processes.
The post holder should hold level 3 qualification, have excellent IT skills, diary management experience resolving critical and conflicting issues and demands, ability to prioritise meetings, calls and workload using own judgement and initiative to provide a responsive support, the role can be emotionally demanding, and you must be able to maintain confidentiality. Evidence continuing professional development, have extensive administration experience, have interpersonal and communications skills to essential to deliver an efficient and affective business support service at all professionals levels.
The post is based at 79 Lowgate, hybrid working arrangements are in place, you will be expected to work with other PAs to provide directorate wide cover.
At Hull City Council we are committed to our children and young people, and we are passionate about how we deliver services to them. That’s why we are developing and nurturing a culture that puts our children and young people at the heart of everything we do - by empowering our workforce to work together to find solutions, to be open, honest, and respectful, to take responsibility and listen and learn from others.
If you value these behaviours too, we’d love to hear from you. Hull is a changing local authority and it’s a fantastic time to join us and be a key player in supporting our journey.
Why it's great to work for Hull City Council:

A competitive salary
An excellent pension through the Local Government Pension Scheme (LGPS)
Up to 30 days annual leave depending on grade and length of service. You will also get eight public holidays per year, and three additional days off, one in May/August and one during the Christmas/New year period.
Career development and learning experiences from a range of training courses and learning methods.
Supportive and forward-thinking culture

For an informal discussion about the role, please contact Fiona Bell on 01482 616363.
Benefits of working for Hull City Council – Working for hull city council
Why Hull is a great place to live and work – Working for hull city council
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Proud member of the Disability Confident employer scheme

Job Advert: Logistics Admin Assistant (Temp-to-Perm)
Location: HU7 Sutton Fields Area
Salary: £12.40 per hour, increasing to £12.88 per hour (may increase further)
Hours: 40 hours per week on a rotating shift pattern
Shift Pattern:

• Day Shift:

• Monday to Thursday: 6:00 AM to 3:00 PM
• Friday: 6:00 AM to 12:30 PM

• Late Shift:

• Monday to Thursday: 1:00 PM to 10:00 PM
• Friday: 12:00 PM to 6:00 PM

Contract Type: Temp-to-perm

A fantastic opportunity has arisen for an experienced Logistics Admin Assistant to join our client based in the HU7 Sutton Fields area. This is a temp-to-perm role, offering the chance to secure a long-term position with a leading company. The successful candidate will be joining a well-established team and will be working on a rotating shift pattern, with the opportunity to enhance your career in logistics and administration.

Key Responsibilities:

• Support in Logistics Operations: Assist with the day-to-day logistics operations, ensuring smooth administration of stock, deliveries, and schedules.
• 8D's and NCR's: Provide administrative support in dealing with 8D's (Corrective Actions) and NCR's (Non-Conformance Reports), ensuring accurate documentation and timely follow-up.
• MRP System: Use MRP (Material Requirements Planning) systems to help with inventory management, orders, and stock control.
• Manufacturing Support: Learn and contribute to manufacturing practices such as 5S (workplace organisation) and C1 (Continuous Improvement) methodologies.
• General Administrative Duties: Perform general administrative tasks, including data entry, filing, and record-keeping related to logistics and production.
• Collaborative Work: Work closely with other departments to ensure smooth processes, resolving any issues that may arise in a timely and professional manner.

Skills & Experience Required:

• Previous Experience: Prior experience in a manufacturing or logistics environment is essential.
• Mathematics & English: GCSEs in Maths and English (or equivalent).
• MRP & Manufacturing Knowledge: Familiarity with MRP systems, and a willingness to learn key manufacturing methodologies such as 5S and C1.
• Attention to Detail: Strong organisational skills with the ability to manage multiple tasks efficiently and accurately.
• Team Player: Able to work as part of a team, supporting colleagues and contributing to the overall efficiency of the operation.
• Good Communication Skills: Effective communication skills, both written and verbal.

What We Offer:

• Competitive Pay: Starting at £12.40 per hour, with the potential for an increase to £12.88 per hour (and further increases may be possible).
• Temp-to-perm opportunity: Start on a temporary basis, with the chance to secure a permanent role after a successful probationary period.
• Shift Flexibility: Rotating shifts (days and late) that offer variety, with a set work pattern Monday to Friday.
• Training & Development: The opportunity to learn and develop skills in 5S, C1, MRP systems, and logistics processes.
• Supportive Work Environment: Join a professional, friendly team that fosters continuous improvement and employee development.

Job Summary

Please note that this position is temporary. Salary will be pro-rated for part-time and term-time hours.

Based at Oxgang Primary School, you will provide clerical support within the school.

Duties will include word processing, tasks associated with the maintenance of all school records in relation to pupils and staff, telephone, reception and reprographics duties, distribution of school mail, dealing with pupil enquiries and attending to welfare needs of pupils.

You must have experience of working within an office environment and good IT skills are essential. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

PVG/Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks.

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

Websites

East Dunbartonshire Council

Oxgang Primary

Proud member of the Disability Confident employer scheme

Please see the job description and person specification attached to this job advert for full details on the role.

Job Summary

This post is only available to all permanent and temporary employees and agency workers currently on assignment within Education at East Dunbartonshire Council.

Salary will be pro-rated for part-time and term-time hours.

This position is temporary.

Based at Oxgang Primary School, you will provide administrative support within the school.

Duties will include supervision of clerical staff, word processing, tasks associated with the maintenance of all school records in relation to pupils and staff, telephone, reception and reprographics duties, distribution of school mail, dealing with pupil enquiries and attending to welfare needs of pupils.

You must have experience of working within an office environment and good IT skills are essential.

Charter of Commitment

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks.

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

PVG / Disclosure Scotland

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Websites

East Dunbartonshire Council

Oxgang Primary School

Proud member of the Disability Confident employer scheme

A vacancy has arisen for a motivated and enthusiastic Band 2 administration assistant/receptionist to join our busy team to provide administrative and reception duties to assist in the smooth running of the integrated Sexual Health service.

Full and part time opportunities available. Hours are worked on a shift basis and will also cover Saturday working on a rotation.

The successful candidate must be well organised, able to prioritise own workload and work to process and deadlines. The post holder must be a team player with excellent communication skills and be able to work without direct supervision on a daily basis producing work of a good quality to a high standard, accurate and paying attention to detail.

The post holder will have excellent computer and organisational skills to support this role. Due to the nature of this service, the post holder will be required to deal with sensitive information and must adhere to confidentiality and data protection at all times.

** PREVIOUS APPLICANTS NEED NOT APPLY **

Reception cover is required across the main hub; Wilberforce Health Centre and across the Hull and East Riding area, working flexibly to ensure all shifts are covered. For more information around shift rotation and service delivery, please contactEmma Fletcher, Admin Manager, via e-mail on emma.fletcher3@nhs.net or tel: 07964 686688

At CHCP, we’re passionate about people and we know that you are too, that’s why we’re here isn’t it? We recognise that high quality care is delivered by high quality professionals who are appreciated, respected and supported, which is why we want to give all our colleagues the chance to shine.

Work with us and you’ll be more than just a number. Our people are our shareholders and their thoughts and opinions are always heard; at CHCP you have a real voice.

Compassion is at the heart of our business; we’re a team of nearly 2,500 colleagues who work together to deliver first-class healthcare to thousands of people living in Hull, the East Riding, Knowsley and St Helens. Local diversity demands diverse roles, that’s why we have vacancies to suit everybody. No matter your role at CHCP, we’ll support you to thrive.

As the 13th largest social enterprise in the UK, we’re pioneering the move towards independent service delivery. Join us on our journey and help us make history.

Please see the job description and person specification attached to this job advert for full details on the role.


This advert closes on Wednesday 29 May 2024

Proud member of the Disability Confident employer scheme

Please see the job description and person specification attached to this job advert for full details on the role.