Total 22 Junior Executive level Administrative / Clerical job vacancies in Guildford, Surrey, GU1 3DA

ABOUT THE ROLEAs an Admin Assistant at a Barchester care home, you'll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve. In this varied role, we'll need you to answer the phone, handle our files and support our managers. You'll also meet and greet visitors, engage with residents and show prospective clients and their families around so they can see what makes us so different. Across everything you do as an Admin Assistant here, you'll go out of your way to help us create a vibrant, happy environment. ABOUT YOUIf you have the ability to multi-task, good computer skills and a confident telephone manner you could be well-suited to the Admin Assistant role with us. It's also really important that you're a people person you'll take a genuine interest in our residents and their families. If that sounds like you, we'll give you the opportunity to develop your skills with courses that have been designed to build your confidence across all your responsibilities. REWARDS PACKAGEIn return for your dedication, you'll receive a competitive rate of pay plus our sector-leading benefits and rewards package including: Free training and development for all roles Access to wellbeing and support tools A range of retail discounts and savings Unlimited referrals with our Refer a Friend' bonus scheme Employee of the Month' rewards and Long Service Awards' And so much more! If you'd like to use your administration and people skills in an organisation that provides the quality care you'd expect for your loved ones, this is a rewarding place to be.

Sandringham Infant & Nursery AcademyAdmin Assistant
Part time / Permanent
Monday to Friday / 8.30am – 12.30pm / Term time plus one week
Salary: Band 1 £21,632 – 24,331 (£10,508 - £11,820 actual salary) depending on experience
An exciting opportunity has arisen to become a valued member of our academy staff team.
In this position, you will be supporting the Headteacher and admin officer team to provide administrative support and a general welfare service to children.
We are looking for someone who can demonstrate the following personal skills and qualities:
• Has experience of working in a school environment, ideally in a school office;
• Has English and Maths GCSE at grade C or equivalent
• Is competent in use of IT;
• Has excellent communication skills, both oral and written;
• Can work as part of a team;
• Is sensitive to the needs of young children;
• Has a First Aid qualification or is willing to undertake training;
• Is punctual and very reliable with an excellent attendance record;
• Understands the need for professionalism and high levels of confidentiality at all times;
• Is able to interact well with all visitors to the school, both in person, and on the telephone;
• Can cope with the demands of a busy office and is able to multi-task.
We Offer:
• A competitive salary & pension scheme,
• Discounted Wrap around care, at relevant academies, if your child is a Kite Academy Pupil (Linked to contractual hours),
• A dedicated, friendly staff team, as well as happy, motivated children,
• Opportunities for training and progression,
• Employee assistance programme,
• An incredible range of employee benefits (including access to Perkbox)
Closing date for applications: Monday 21st October 2024
Interviews to be held: Wednesday 23rd October 2024
Early applications are recommended as suitable applicants may be interviewed sooner according to availability and the post filled prior to this date.
For further information or to request an application pack, please email recruitmentATkite.academy and one of our HR team will be happy to help.
The Kite Academy Trust is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The post is subject to an Enhanced DBS check, satisfactory references and social media check. Applicants must hold the Right to work in the UK.

Mytchett Primary & Nursery Academy
Admin Assistant
Part time / Permanent
Monday to Friday / 8.30am – 12.30pm / Term time plus one week
Salary: Band 1 £21,632 – 24,331 (£10,508 - £11,820 actual salary) depending on experience
An exciting opportunity has arisen to become a valued member of our academy staff team.
In this position, you will be supporting the Headteacher and admin officer team to provide administrative support and a general welfare service to children.
We are looking for someone who can demonstrate the following personal skills and qualities:
• Has experience of working in a school environment, ideally in a school office;
• Has English and Maths GCSE at grade C or equivalent
• Is competent in use of IT;
• Has excellent communication skills, both oral and written;
• Can work as part of a team;
• Is sensitive to the needs of young children;
• Has a First Aid qualification or is willing to undertake training;
• Is punctual and very reliable with an excellent attendance record;
• Understands the need for professionalism and high levels of confidentiality at all times;
• Is able to interact well with all visitors to the school, both in person, and on the telephone;
• Can cope with the demands of a busy office and is able to multi-task.
We Offer:
• A competitive salary & pension scheme,
• Discounted Wrap around care, at relevant academies, if your child is a Kite Academy Pupil (Linked to contractual hours),
• A dedicated, friendly staff team, as well as happy, motivated children,
• Opportunities for training and progression,
• Employee assistance programme,
• An incredible range of employee benefits (including access to Perkbox)
Closing date for applications: Monday 21st October 2024
Interviews to be held: Wednesday 23rd October 2024
Early applications are recommended as suitable applicants may be interviewed sooner according to availability and the post filled prior to this date.
For further information or to request an application pack, please email recruitmentATkite.academy and one of our HR team will be happy to help.
The Kite Academy Trust is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The post is subject to an Enhanced DBS check, satisfactory references and social media check. Applicants must hold the Right to work in the UK.

Required as soon as possible We are looking to appoint an experienced, enthusiastic and committed School Admin Assistant to work in our friendly and supportive school.
Core purpose and responsibilities:
•To support the smooth running of the school under the guidance of the HR Officer and Headteacher •To maintain and update school system and databases •To be the primary point of contact for parents and other visitors to the school

The starting salary for this role is £32,512 per annum, working 36 hours per week.

This is a 12-month fixed-term contract/ secondment opportunity. We are excited to offer an opportunity for a Personal Assistant (PA) to join our amazing Service Leadership Team, where everything you do will help us achieve our aims. We're looking for someone who shares our vision and can support our mission. Your main work base location will be Surrey Fire and Rescue Headquarters at Woodhatch Place, Reigate. However, hybrid and flexible working is welcomed and supported; we care about the job you do, not where you do it!  Rewards and Benefits

• 26 days' holiday (prorated for part time staff), rising to 28 days after 2 years' service and 30 days after 5 years' service
• Option to buy up to 10 days of additional annual leave
• An extensive Employee Assistance Programme (EAP) to support health and wellbeing
• Up to 5 days of carer's leave per year
• Paternity, adoption and dependants leave
• A generous local government salary related pension
• Lifestyle discounts including gym, travel, shopping and many more
• 2 paid volunteering days plus 1 team volunteering day per year
• Learning and development hub where you can access a wealth of resources

About the Team The team work collaboratively and are adaptable to change to meet productivity requirements. With the help of the team manager, development goals will be set, ensuring team members reach their full potential and gain a great insight into an interesting and dynamic sector over the period of the fixed term contract. Our Mission

• Serving the needs of our community
• Flexibly responding to a constantly changing environment
• Recognising and embedding diversity in everything we do
• Solving challenges through intelligence driven collaboration, innovation and improvement
• Surrey Fire and Rescue Service aims to make the county safer by integrating three key service areas: prevention, protection and intervention.

About the Role This is a varied role where you'll be providing PA support for our busy Service Leadership Team. This will involve inbox and diary management, prioritising appointments, responding to and resolving enquiries, minute taking and record keeping, organising events, high quality research and analysis, preparing reports and presentations, as well as administration and project support when required. Previous experience of providing high level PA support is critical for this role. We're looking for someone who can work successfully to deliver complex tasks through multiple strands of work, sometimes under pressure, and produce meeting notes and actions to a high standard; this position will require strong planning and organisational skills. About you As part of the application process, you will be asked the following questions along with uploading your CV:

1. What are your motivations for applying?
2. Please tell us about, and provide examples of, your experience of complex diary management and administration.
3. Describe your experience of minute-taking and confidential record keeping.
4. Please tell us about the role you played in planning an event.
5. Describe a time when you used your customer service skills to overcome a problem.

Contact us Please contact us for any questions relating to the role. This could be to discuss flexible working requests, transferable skills or any barriers to employment. For an informal discussion please contact Tina Thorburn by e-mail and/or telephone at or by telephone on 07813 351428. The job advert closes at 23:59 on 10/10/2024 with interviews planned for 04/11/2024. We look forward to receiving your application, please click on the apply online button below to submit. Our Values
Our values are as important as our abilities and shape who we are as an organisation. Discover more about our values. Before submitting your application, we recommend you read the job description. Our Life at Surrey handbook also attached provides insights of the culture at Surrey and how as a valued employee, you can help shape our Council. Our Commitment Surrey County Council is proud to be a Disability Confident Employer. A guaranteed interview will be offered to all disabled applicants where:

• The candidate has evidenced the minimum criteria for the role through their application
• The candidate has chosen to share that they have a disability on the application form

Our application form and onboarding process will provide an opportunity to request any reasonable adjustments for the interview and/or the role. We want to be an inclusive and diverse employer reflecting the community we serve and particularly welcome applications from all underrepresented groups.

Are you seeking a new opportunity? Join our client's team at Guildford and enjoy:

Competitive Pay: Earn £12.30 per hour, overtime rates of £18.45 paid after 37.5 hours per week. Rates are PAYE, 28 days holiday per year which increase with length of service.

London weighting bonus of £7.75 per shift

Shifts: Monday - Friday 9am - 5pm with some overtime required

Perks: Free on-site parking, provided PPE, comprehensive training.

Career Development: Access to Manpower 'MyPath' for online courses.

Responsibilities:

• Delivering exceptional customer service.
• Ensuring safe and professional operations in line with client standards.
• Taking calls from customers and placing orders on the system
• General admin duties
• Assisting in the yard including the manual handling of Gas cylinders

Requirements:

• Outstanding customer service
• Computer literate
• Successful candidates require a DBS check.

Details:

• The role is due to start immediately and is a temp - perm position
• If you are interested please telephone Manpower on 01472 361616 between 0800 and 1700 Monday - Friday or click apply!

Let Your Light ShineAn aspirational school where children are equipped with the knowledge, skills and values to thrive academically and socially, and develop the self-belief to embrace their future lives with confidence as God intended them to.Administrative AssistantPermanent term time only - 39 weeks (including 5 Inset days)
Start date: As soon as possible
Salary: Experience-related Surrey Pay Scale PS3-PS4 pro rata
FTE £23576-£25993Experienced Administrative Assistant required from September 2024 to join our hardworking and dedicated team as we grow to have our first Year 5 cohort.A great opportunity to join a small school with big ideas! It is an exciting time to join us, as we continue our journey to becoming a primary school. From September 2024, we will have six classes including Years 3, 4 and 5 in Key Stage 2.We are looking for a candidate who:● Holds GCSE English and maths (or equivalent)
● Is a qualified first aider
● Can confidently use a range of IT packages and software
● Is organised and able to work flexibly, adapting to the needs of a busy school office
● Has good communication skills and is able to deal with telephone and face-to-face enquiries confidently, efficiently and in a professional manner
● Is able to prioritise workload to meet deadlines
● Has excellent attention to detail and completes tasks to a high standard
● Is a pro-active team member
● Is able to build relationship with parents, staff and children
● Will respect and maintain confidentiality
● Is committed to promoting the ethos and values of the school We can offer:- A caring and inclusive Christian community
- A Headteacher committed to ensuring staff well-being and reducing workload
- A well-resourced school in a beautiful environment
- Enthusiastic and happy children
- A team of committed, experienced and supportive staff
- A wide range of development opportunities
- Collaborative working with local Surrey and Church schools
- Hard working and involved Governors
- Supportive parents and an active PTAOur school is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. All appointments are subject to a satisfactory enhanced DBS check.We welcome questions so that you can get a feel for our wonderful school. Please call 01883-343299 to arrange a visit or telephone appointment with the Headteacher, Rosie Burgess.Closing date: Friday 4th OctoberWe reserve the right to withdraw this vacancy at any time ahead of the closing date if there is a good level of response. Therefore we recommend you submit your application as early as possible.We also reserve the right to interview shortlisted candidates ahead of the closing date.

Outpatient Appointment Centre Administrator - B3 Permanent and Bank positions available Full time 37.5 hours per week (part-time hours may be considered) As a leading healthcare organisation, we aim to deliver a first class patient experience from first referral through to clinical treatment. Responsible for day-to-day administration processes supporting the Booking Coordinators and Supervisors within the Outpatient Appointment Centre. Previous administration experience is essential and knowledge of hospital Cerner PAS and eRS systems would be desirable. The department works in line with a number of the government targets around patient waiting times. You will be responsible for delivering an excellent customer service to patients. You will need to be able to work in a calm, logical and methodical way but be able to multi-task whilst dealing with frequent interruptions, and you must possess effective communication skills whilst always maintaining patient confidentiality. The hours for this post are to be worked Monday to Friday between 08:00 and 17:00 on a rostered basis. PREVIOUS APPLICANTS NEED NOT APPLY For further information please contact the Outpatient Assistant Service Manager on 01483 571122 ext. 4798

• Job Title: Personal Assistant
• Location: Guilford, Surrey
• Salary: £24,000-£26,000 (Based on experience)
• Working Hours: 40 hours per week (Mon-Fri)

HRGO Recruitment are seeking a proactive Personal Assistant to join our clients leading company in the technology distribution sector; they specialise in providing cutting-edge solutions to their customers.

We are looking for a highly organised and driven individual to support the CEO in managing day-to-day operations of the office. You will play a crucial role in managing the CEO's schedule, coordinating meetings and appointments, handling correspondence, and assisting with various tasks outside of the warehouse.

Key Responsibilities:

• Manage and maintain the CEO's calendar, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Prepare and organise documents, reports, and presentations for the CEO.
• Assist in planning and organising company events, conferences, and travel arrangements.
• Conduct research and compile information as needed for projects and initiatives.
• Liaise with internal and external stakeholders on behalf of the CEO.
• Maintain confidentiality and handle sensitive information with discretion.

Skills and Qualifications:

• Excellent organisational and time management skills
• Strong communication and interpersonal abilities
• Ability to multitask and prioritise tasks effectively
• High level of professionalism and confidentiality
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
• Ability to multitask and prioritise tasks effectively
• Maintain a high level of professionalism and confidentiality.

Benefits:

• Company Car
• Company events
• Company pension
• Employee discount
• Free parking
• Health & wellbeing programme
• On-site parking
• Private medical insurance
• Store discount
• 1 extra day annual leave per year of service

This is a full-time position that offers the opportunity to work closely with a visionary CEO in the exciting and innovative technology sector. If you are a proactive and detail-orientated individual looking to make a meaningful impact, we encourage you to apply for this role.

Let Your Light ShineAn aspirational school where children are equipped with the knowledge, skills and values to thrive academically and socially, and develop the self-belief to embrace their future lives with confidence as God intended them to.Administrative AssistantPermanent term time only - 39 weeks (including 5 Inset days)
Start date: September 2024
Salary: Experience-related Surrey Pay Scale PS3-PS4 pro rata
FTE £23576-£25993Experienced Administrative Assistant required from September 2024 to join our hardworking and dedicated team as we grow to have our first Year 5 cohort.A great opportunity to join a small school with big ideas! It is an exciting time to join us, as we continue our journey to becoming a primary school. From September 2024, we will have six classes including Years 3, 4 and 5 in Key Stage 2.We are looking for a candidate who:● Holds GCSE English and maths (or equivalent)
● Is a qualified first aider
● Can confidently use a range of IT packages and software
● Is organised and able to work flexibly, adapting to the needs of a busy school office
● Has good communication skills and is able to deal with telephone and face-to-face enquiries confidently, efficiently and in a professional manner
● Is able to prioritise workload to meet deadlines
● Has excellent attention to detail and completes tasks to a high standard
● Is a pro-active team member
● Is able to build relationship with parents, staff and children
● Will respect and maintain confidentiality
● Is committed to promoting the ethos and values of the school We can offer:- A caring and inclusive Christian community
- A Headteacher committed to ensuring staff well-being and reducing workload
- A well-resourced school in a beautiful environment
- Enthusiastic and happy children
- A team of committed, experienced and supportive staff
- A wide range of development opportunities
- Collaborative working with local Surrey and Church schools
- Hard working and involved Governors
- Supportive parents and an active PTAOur school is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. All appointments are subject to a satisfactory enhanced DBS check.We welcome questions so that you can get a feel for our wonderful school. Please call 01883-343299 to arrange a visit or telephone appointment with the Headteacher, Rosie Burgess.Closing date: Friday 13th SeptemberWe reserve the right to withdraw this vacancy at any time ahead of the closing date if there is a good level of response. Therefore we recommend you submit your application as early as possible.We also reserve the right to interview shortlisted candidates ahead of the closing date.

What skills and experience we're looking for

Experienced Administrative Assistant required from September 2024 to join our hardworking and dedicated team as we grow to have our first Year 5 cohort.

A great opportunity to join a small school with big ideas! It is an exciting time to join us, as we continue our journey to becoming a primary school. From September 2024, we will have six classes including Years 3, 4 and 5 in Key Stage 2.

We are looking for a candidate who:

• Holds GCSE English and maths (or equivalent)
• Is a qualified first aider
• Can confidently use a range of IT packages and software
• Is organised and able to work flexibly, adapting to the needs of a busy school office
• Has good communication skills and is able to deal with telephone and face-to-face enquiries confidently, efficiently and in a professional manner
• Is able to prioritise workload to meet deadlines
• Has excellent attention to detail and completes tasks to a high standard
• Is a pro-active team member
• Is able to build relationship with parents, staff and children
• Will respect and maintain confidentiality
• Is committed to promoting the ethos and values of the school

What the school offers its staff

We can offer:

- A caring and inclusive Christian community

- A Headteacher committed to ensuring staff well-being and reducing workload

- A well-resourced school in a beautiful environment

- Enthusiastic and happy children

- A team of committed, experienced and supportive staff

- A wide range of development opportunities

- Collaborative working with local Surrey and Church schools

- Hard working and involved Governors

- Supportive parents and an active PTA

Commitment to safeguarding

Our school is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. All appointments are subject to a satisfactory enhanced DBS check.

Office Assistant Salary £28,000 - £30,000 - Full Time Position

We are searching for someone who is looking to join a hugely successful business in Dorking, you will play an important role within the business as an office assistant. The company is like a family that genuinely care about the local community and you will feel a real sense of purpose being part of the team. This role is 100% office based in Dorking, this is not a hybrid role.

The Role:

• Preparation of accurate correspondence and documents through audio and script typing.
• Attending and supporting clients in person, on the telephone and via email, providing support in a professional and friendly manner in keeping with the Firm's standards for client care.
• Photocopying and post distribution in liaison with the Business Support Team.
• Accurate, efficient diary management and co-ordination of appointments.
• Working with the Business Support Team to manage file opening and closure in accordance with the requirements of the governing bodies.
• Preparation of meeting rooms and refreshments, as required.
• Providing guidance and support to other team members within the department.
• Undertaking specific training when required to do so and overall to have a responsibility towards self-development.
• Ensuring confidentiality of all the firm's and customers documentation and information.
• Undertaking any other reasonable duties, as required by the business.

The Person:

• Strong administrative and organisational skills with excellent attention to detail.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritise effectively and meet deadlines under pressure.
• Discretion and professionalism when handling sensitive and confidential information.
• Positive attitude, strong work ethic, and willingness and ability to work effectively as part of a team.

Benefits:

• 25 days holidays
• Sick pay
• Life assurance coverage of three times your annual salary
• Private medical insurance for all staff
• Medical cash plan that allows staff to claim back dental, optical and certain therapies
• Private pension where the firm contributes 3% and staff contribute 5%

This role is a fantastic opportunity to join a highly successful business and somewhere that hard work is rewarded, if this all sounds like a place you would like to be a part of, please get in touch with me.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Send Church of England Primary School are looking to recruit Admin Assistant to join our happy and caring school. We are looking to appoint an Admin Assistant who will play a key role in our school office. The successful candidate will support the Office team as a professional and friendly point of call for all stakeholders - parents, visitor and children. We can offer:A welcoming and happy school Enthusiastic and friendly childrenCommitted staff and supportive LeadershipA well-resourced school environmentAccess to the Local Government Pension Scheme (LGPS)An opportunity to contribute to the continuing development of our school
If this is you we would love to hear from you.Additional Information:We are fully committed to safeguarding and promoting the welfare of children, young learners and vulnerable adults and we expect all staff and volunteers to share the same commitment. The above post will be subject to enhanced DBS checks, satisfactory references and will be exempt from the provisions of the Rehabilitation of Offenders Act 1974. We are an Equal Opportunities Employer and we positively welcome applications from all candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What you'll be doing

CIBC’s Wood Gundy team  is the full-service brokerage division of CIBC serving our high net worth clientele. As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You’ll work closely with the team of Advisors as they plan and manage client investments. You’ll play a key part in supporting and servicing high net worth client accounts. You’ll provide ongoing support to a team that goes above and beyond for their clients.  This position is a great opportunity to learn the investment business in a professional, dynamic work environment with one of Canada's leading Brokerage.

At CIBC we enable the work environment most optimal for you to thrive in your role. Details of your work arrangement will be discussed at the time of your interview.

The pay range salary for this role is $44,000.00 - $49,760.00 CAD Annual.

How you'll succeed

• Administrative Support - Maintain compliance standards in client dealings/client files. Conduct administrative activities and engage in administrative processes associated with supporting the IA(s) and teams. Engage in all marketing and business development activities and assist in the development of investment plans and written proposals for prospects and clients. As determined by the IA, assist in processes to direct assets into suitable financial products based on the client’s risk reward tolerances and demographic profile.

• Client Engagement - Connect on a personal level to make every interaction meaningful. Enhance relationships by collaborating with your team and providing administrative support to ensure client needs are met. Respond to requests by answering questions and providing an exceptional experience.

• Relationship Building - Heighten CIBC brand awareness in your community by attending local events and participating in marketing and outreach activities. Grow your network to create lasting connections that will generate future opportunities. Work closely with your team to connect clients with the right opportunities.

• Organizational Skills - Support Investment Advisors by providing timely responses to client requests and maintaining compliance standards in all files. Enable team success by improving team productivity, proactively uncovering business opportunities, and helping to direct assets into the right financial products.

Who you are

• You have a diploma in Business Administration, Accounting, Finance or a similar field of study.

• You have a minimum of one year of Administrative experience, preferably in finance.

• You have completed the Canadian Securities Course (CSC), Conduct & Practice Handbook (CPH), or are open to obtaining within 6 months of hire.

• You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it’s the right thing to do.

• You engage with your heart and mind. You care about people and understand different perspectives. You listen and learn from the experiences of others.

• You understand that success is in the details. Your critical thinking skills help to inform your decision making.

• You’re passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partner. You build trust through respect and authenticity.

• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

Job Location

Surrey-1688-152nd Street

Employment Type

Regular

Weekly Hours

37.5

Skills

Attention to Accuracy, Deadline-Driven, Detail-Oriented, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Office Administration, Organizational Efficiency, Organizing, Technical Knowledge

** Legal Admin Assistant *

IMMEDIATE START

• Manchester Based
• £22k - £24k + Great Benefits
• Hybrid Working - 2 days from home/3 days in office (2 days in office/3 days from home after 6 months probation)

The role provides administrative and file management support across the team. Work will come either directly from the fee earner or through the work allocated by the Practice Assistants. The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and translating the needs and expectations into a responsive service.

Key Responsibilities

• Liaise with PA's to provide support to Client & Marketing for scheduling tender meetings, directory interviews, client training etc
• File management
• Assisting as directed in the organisation of internal and external events, seminars and conferences, (vulture) responsible for arranging registers delegates; booking travel; printing/sending materials; arrange give-aways
• Responsible for ordering all promotional goods and ensuring stock levels
• Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other ad-hoc requests
• Printing/copying/scanning of documents flowing to document solutions for support with high volume jobs, as appropriate
• Liaising with fellow team members on workload and ensure deadlines are consistently met
• Answering internal calls for other members of the team
• Assisting with billing as required
• Assisting with expenses as required

Essential Skills & Experience

• An effective communicator with the ability to liaise with internal and external clients in a professional manner
• Good organisational skills and ability to manage own time effectively within a fast-paced environment
• Excellent attention to detail
• Customer/client service focused
• Proactive, professional and flexible approach to work
• Keen to develop over a period of time with a willingness and ability to learn
• Excellent team player
• Relevant office-based administration experience
• Intermediate knowledge of Microsoft Office

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.