Total 9 Junior Executive level Administrative / Clerical job vacancies in EC2V 6DN

We are seeking a highly organised, proactive, and discreet Personal Assistant to provide essential support to our busy teams in London four days a week

Do you have the ability to anticipate needs, thrive in a fast-paced environment, and can maintain the highest level of confidentiality? If you're ready to take on a dynamic role where your skills and attention to detail will make a real impact, we'd love to hear from you!

You will play a pivotal role in helping our teams stay organised, meet deadlines, and execute projects with precision.

Key Accountabilities:

• Diary Management: Efficiently manage a complex diary, scheduling appointments, meetings, and coordinating events.
• Travel Arrangements: Organise domestic and international travel, including booking flights, accommodation, and transport
• Expense Management: Accurately track, process, and report expenses to ensure timely reimbursements.
• Communication: Professionally manage incoming calls, emails, and correspondence, ensuring timely responses.
• Project Coordination: Provide support on various personal and professional projects, helping to drive tasks forward.
• Research: Conduct research as required on a range of topics, delivering concise and actionable insights.

Working Pattern: Tuesday to Friday 9am-5pm (office based)

In this role;

• Proven experience as a Personal Assistant or in a similar administrative role.
• Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
• Strong attention to detail and accuracy.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with Microsoft Teams.
• Ability to work independently as well as collaboratively.
• Unwavering discretion and commitment to maintaining confidentiality.

At Elior, we strive to ensure that our colleagues feel appreciated & rewarded, which is why we offer generous rewards & benefits in exchange for your dedicated efforts.

FREE On-Site Lunches: Enjoy complimentary lunches, saving you time & money while ensuring you stay nourished & energised throughout the day.

Support Your Way of Life:

• Flexible Working: We offer full-time & part-time roles, with varying shift patterns across the business. Allowing colleagues the flexibility to balance their personal & professional commitments
• Hybrid Working Model: Collaborate & innovate in the office three days a week while enjoying focused work-from-home days
• Holiday Allowance: Relax & recharge with 31 days of holiday (including bank holidays)
• Additional Holiday Purchase Option: Customise your time off by purchasing extra holidays
• Family Leave: Prioritise family commitments with flexible leave options
• Paid Charity Leave: Make a positive impact with two additional paid days for charity work

Big Enough for Growth, Small Enough to Connect:

• Opportunities for career progression while developing a close-knit community

Supporting You Through Life's Ups & Downs:

• Access mental health support & comprehensive wellbeing benefits

Keeping Finances & Wellbeing in Mind:

• Life assurance, workplace pension schemes, discounts, cashback, entertainment, leisure discounts, & a cycle to work scheme

Elior is a multi-award-winning people business and one of the UK's leading contract caterers, with over 10,000 colleagues operating across a diverse range of sectors including:

• Workplaces & Office Space
• Sporting Venues & Stadiums
• Attraction & Heritage Sites
• Public Sector & Defence
• Health, Care & Hospitals
• Schools, Colleges & Universities

Along with our purpose of enriching lives everywhere, every day, we're committed to an inclusive culture and want our people to feel appreciated, supported, and fulfilled.

That's why 85% of colleagues tell us how proud they are to work for us!

Elior Celebrates Equality Our aim is to celebrate a culture of equality, diversity, and inclusion, continuing to make Elior a great place to work!

Every colleague has a distinctive set of values, skills, and aspirations. To ensure that we attract, develop, and retain best people from the widest possible talent pool we're committed to providing an inclusive environment where our colleagues fulfil their potential and have the opportunity to succeed.

Your new company
As leaders in their industry, this construction firm operates predominantly within the UK with their HQ in central London. Due to expansion, they are in search of an interim PA to join a divisional team in a newly created post.


Your new role
As the PA to Directors, this role will include (but not be limited to) the following:

• Diary management for the Directors,
• Processing expenses,
• Organising travel (mainly within the UK),
• Liaising with the internal PA network,
• Internal and external stakeholder engagement,
• Organisation of team events,
• Ad hoc support to team if needed.

As this is a newly created position, there is scope for the duties of the role to develop and/or expand throughout the duration.



What you'll need to succeed
Prior experience within a large organisation with various processes in place is a necessity.
Prior experience as a Personal, Team, or Executive Assistant is also a necessity.



What you'll get in return
This role is due to be fully remote. However, the post holder will be required to travel to various sites/offices to meet with key team members on an ad hoc basis.


What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
This company is an English luxury shoemaker that still utilises traditional shoemaking methods. They pride themselves on unique qualities that no machine matches.


Your new role
In this role, you'll be proactive in supporting two Managing Directors. You'll be a dedicated, reliable and proactive PA, as well as a member of a busy team!

• Proactively manage the Directors' diaries. Including booking meeting rooms and greeting internal and external clients where required
• Promote and help organise extracurricular activities
• Liaise with Office Management and other admin staff to contribute to the overall smooth running of the office.
• Adhoc projects as required by the Directors
• Creating and distributing agendas and meeting minutes before and after meetings.
• Draft emails, memos and any other company forms for review and subsequent distribution
• Where required, collate, format and bind presentation packs and reports
• Coordinate events/entertainment for the Directors and, in some cases, the wider team
• Maintain a well-structured filing system and assist others with implementing best practise
• Complete expenses, manage invoices and make payments using IFS systems.
• Attend and contribute to monthly Admin meetings, and subsequent action of any items raised

What you'll need to succeed

• Experience working in an administrative role
• Excellent organisation skills and the ability to proactively assist with others' organisation
• Intermediate IT skills, particularly with Word, Excel and PowerPoint
• Willingness to go to the office 5 days a week

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A global property development and investment company based in London's West End.
Your new role
You will be supporting the Head of Investment, Strategy and Insights with all aspects of administration support. This role is a 12 month maternity cover, working 25 hours per week (most likely all 5 days, but some flexibility is available).
Your duties will include:

• High level diary management
• Inbox / email management - proactively assessing emails, taking appropriate action, forwarding information as required and filing
• Prioritise workload efficiently and effectively with constantly changing schedules
• Pro-actively pulling together papers in preparation of meetings
• Arrange meetings via outlook including inviting external guests and liaising with other secretaries
• Create reports, documents, letters and PowerPoint presentations
• Print and bind documents as required
• Liaise with all levels within the company
• Answer telephone calls and dealing with them accordingly
• Travel arrangements - book travel/accommodation/restaurants and coordinate itinerary
• Processing monthly expenses/create po's
• Salesforce - keeping contacts up to date and logging meeting notes.
• Create agenda for team meetings

What you'll need to succeed

• Requires a confident, highly organised, pro-active and self-starter approach.
• Experience of working in a similar senior level administration role.
• Must be able to self-manage and prioritise own workload to meet tight deadlines.
• Flexibility - must be able to deal with different levels of workload.
• Must have good written and oral communication skills.
• Must have excellent attention to detail and accuracy.
• A good team player.
• Must be able to use own initiative & anticipate/forward plan line managers' time.
• Must have advanced knowledge of outlook and PowerPoint.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
An established telecommunications company based in the heart of London is seeking an Administrator to join their busy team! Supporting the smooth day to day running of the team across all levels of seniority.
Your new role

• Creating forecasting and reporting
• Planning schedules for payments.
• Handling any incoming enquiries from HQ and stakeholders.
• Preparing any reports/documents and materials for meetings.
• Cross departmental communication to ensure efficiency.
• Compiling data and sharing when required.
• Providing reports to Directors.
• Arranging meetings and business trips with senior executives.
• Complete expense reports and paperwork.
• Excel reporting.
  
  
  

What you'll need to succeed

• Fluency in Japanese and English
• Proficiency in Excel - VLOOKUP / Pivot tables etc
• Excellent communication skills and timekeeping
• The ability to travel to the office 5 days a week.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
This company is a multinational insurance company with their global HQ in France. The UK side of the business has their HQ in the City of London where this role will be based.
An interim requirement has arisen for a Personal / Executive Assistant to join a London team to support 3 Senior Leaders to cover a period of sick leave.

Your new role
Supporting three senior members of the team on an ongoing interim basis, this role will include (but is not limited to) the following:

• Diary management across multiple time zones (US, UK, and Europe)
• Meeting coordination/arrangement
• Travel arrangement (domestic and international)
• Expenses
• Liaising with internal teams
• Ad hoc support to Senior Leaders direct reports if needed.

What you'll need to succeed
Experience within the insurance industry is not a requirement but would be beneficial.
Prior experience in a Personal or Executive Assistant position handling similar responsibilities is a must.

What you'll get in return
The business offers hybrid working - their current pattern is 3 days in the office, and 2 remote.


What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A growing consultancy are seeking an Administrative Assistant to join their business on a 1 year fixed-term-contract! In order to hit the ground running, you must have administrative experience, be able to travel into the office 5 days a week and speak fluent French and English!
Your new role

• Reception duties and liaising with clients that enter into the office.
• Managing stock levels in the office and ordering supplies when required.
• Supporting the running of internal and external events.
• Filing, scanning and printing.
• Preparation and proofreading of any documents/procedures.
• Gathering info ahead of any inspections that may take place.
• Support with scheduling any meetings, interviews when needed.
• Tracking 'signed-back' forms and letters to be documented in the system.
• Monitoring annual leave amongst staff and ensuring there are no clashes.

What you'll need to succeed

• Must be immediately available or on a maximum 1-week notice.
• Experience within administration in a similar role.
• Ability to be in the office 5 days a week.
• Fluency in French and English is essential.

What you'll get in return
Chance to learn, grow and expand on your skills further within a prestigious company! Great culture within the business!
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A leading chambers based in the heart of London are seeking an Admin Assistant (12 month FTC) to support their busy team! A highly autonomous role where you will be involved with all aspects across the team!
Your new role

• Diary management for the chambers including booking internal and external meetings.
• Sorting incoming and outgoing correspondence.
• Filing and transporting documentation.
• Organising travel on occasion and booking accommodation.
• Transcribing verbal dictations.
• Updating internal application registers.
• Compiling applications for the pupillage.
• Scheduling interviews to support the team where required.
• Gathering information ahead of any reviews.
• Supporting any events that may take place.

What you'll need to succeed
- Experience in a similar position.
- Available to start immediately/ on a 2-week notice.
- Able to work 9am-6pm in the office, Monday-Friday.
What you'll get in return
Highly competitive salary + excellent office culture!
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk