Total 4 Junior Executive level Administrative / Clerical job vacancies in Dartford, DA11DT

Deal with telephone call enquiries effectively, exercising judgement when dealing with staff and the public. Respond to emails and MS Teams messages appropriately. Record voice mail messages and take appropriate action. Maintain the DOMs and their Deputys diary. Plan and organise Departmental, Multidisciplinary Team (MDT) and external agency meetings as directed by the Director of Midwifery and Gynaecology and their Deputy. Arrange cancellation/reduction of meetings in accordance with the Director of Midwifery and Gynaecologys and the Deputy Head of Midwiferys commitments. Ensure that relevant documentation is prepared and available for meetings. Make travel arrangements when required. Act as prompt to the DOM and their Deputy regarding reports and responses requested at Trust Board level or from other agencies such as NHSE, NHS Public Health, CCG or LMNS. Produce suitable information materials to assist with the smooth running of the Department for example ensuring up to date organisational and governance charts are available. Assist with project work if required including preparation of presentation materials. Escalate appropriately any queries sent to the maternity department via the secretarys office; this includes complaints and requests for personal health records and freedom of information requests. Deal sensitively with communication where staff of patients may be distressed. Ensure that all secretarial work, including the management of appointments is completed within the appropriate timeframe including internal and external letters, emails, minutes and other documents. Liaise with external agencies and support the completion of the required paperwork within the admin team e.g. social services correspondence for adoption cases. Update staff personnel files ensuring that accurate information is available for the DOM, Deputy Head of Midwifery and the senior Midwifery Leadership team. File all correspondence appropriately. Screen emails and respond to arrange meetings and bring urgent correspondence to the attention of the Director of Midwifery and their Deputy. Work closely with Procurement to ensure costs are kept to a minimum when securing assets for the maternity department. Oversee the budget across the department for all stationary and non-clinical consumables. Use Integra to purchase all necessary clinical and non-clinical equipment. Ensure continuous review for value for money, and identify cost saving opportunities. Oversee the secretarial teams working policies and systems suggesting and implementing changes as required Ensure the timely submission of reports for Divisional and Trust meetings and Committees. Support secretarial team to use the Integra finance system across the department. Ensure external income received directly by the maternity services is tracked and accounted for appropriately. The PA will receive and provide a range of information which may be complex and/or sensitive. Clinical responsibilities: The postholder has no clinical responsibilities however they will be required to work closely with the Director of Midwifery & Gynaecology (DOM) and their Deputy and senior Teams to ensure continued patient care. Education and development responsibilities:All budget holders will undertake on the job training in all matters financial and will be responsible for ensuring they are setup in the finance/procurement/HR systems with the appropriate authorisation levels. Undertake annual review and statutory and mandatory training Participate in or undertake training needs analysis Support more junior secretarial staff to develop their own skills and seek out new ways of working.

Assist with admin tasks for the team Answer telephone calls for DGS HTT and RR service in a professional and empathetic manner. To provide a strong level of customer service and patient care when assisting with queries. Please see the job description for more information.

We are looking for a motivated and enthusiastic Admin Assistant who has a strong sense of initiative and excellent team working ability.

The main duties will involve, answering telephone calls, and responding to internal and external queries from different services, service users, carers, and other departments, including signposting to appropriate services, or individuals within the organisation. Avariety of tasks includingdata inputting, copying, scanning, filing, ordering of supplies, checking and coding of invoices, assisting senior management team in minute taking and being a flexible resource of support to the team to meet admin demands.

Here are some clips of our KMPT staff, speaking about their role and why they enjoy working for us.

Working at KMPT (youtube.com)

Dartford site tour (youtube.com)

JOB PURPOSE:
• To provide admin services
• Answer telephone calls for DGS HTT and RR service in a professional and empathetic manner.
• To provide a strong level of customer service and patient care when assisting with queries.
• Provide admin support to the clinicians within the HTT.
• Admin audits to support appointment schedules, daily caseload lists.
• Supporting Roster management under supervision, checking staffing ratios, bookings.
• Minuting Meetings
• Room bookings, recruitment admin tasks
• Ordering of Stationary and other items as required via SBS (training provided)
• Using the patient record system Rio (training provided)

Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.

We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people across the county.

The Trust (rated Good overall by the CQC and Outstanding for care) has 3,283 staff working in 66 buildings across 33 locations, covering an area of 1,450 square miles.

You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.

The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.

What is High Cost Area Allowance?

The High-Cost Area (HCA) allowance, also referred to as London Weighting is a payment made to employees who work in London and the surrounding areas.

As this post is based in Dartford, Gravesham or Swanley, the successful applicant will receive an additional payment each month.

5% of basic salary, subject to a minimum payment of £1,192 per year and a maximum payment of £2,011 per year (the agreed annual amount will be divided into 12 equal amounts and paid monthly)
• Assist with admin tasks for the team
• Answer telephone calls for DGS HTT and RR service in a professional and empathetic manner.
• To provide a strong level of customer service and patient care when assisting with queries.

Please see the job description for more information.


This advert closes on Tuesday 13 Aug 2024

Proud member of the Disability Confident employer scheme

The post holder will provide day-to-day support to the Executive Assistant to the Chief Medical Officer and Deputy Chief Medical Officers. This role will provide full support to the above and work closely with and support the Deputy Chief Medical Officer for the Workforce. Support to the Chief Medical Officer and Deputy Chief Medical Officer for Quality and Safety will be as and when required.

To provide administrative support, to ensure the efficient running of the duties for the Deputy Chief Medical Officer for the Workforce, and to work closely with the Executive Assistant to deliver a high-quality service to the medical directorate and work in close partnership with the other admin support within the support services.

To provide full administrative support to the Executive Assistant to the Chief Medical Officer and Deputy Chief Medical Officers on a daily basis.

To provide diary management andfull administrative service for meetings, preparing agenda papers, taking minutes and actions, and following up actions.

Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.

We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability, and specialist services, serving 1.8 million people in Kent and Medway, as well as specialist services for adults in Sussex and Surrey. We are rated Good overall by the CQC.

Each year we care for over 2,000 people in our hospitals and 54,000 people in the community.

We are proud to employ over 3,800 people from 66 nationalities and to serve an increasingly diverse range of communities across rural and urban areas.

You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.

The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman is recognized as playing a vital role in providing an exemplary service.

Our strategy

Our mission is what we set out to do every day
We deliver brilliant care through brilliant people

Our vision is where we want to be in the future
To provide outstanding care and to work in partnership to deliver this in the right place, for every service user, every time.

Planning, organising, and maintaining diaries – booking meetings and making appointments, dealing with any issues appropriately,and ensuring effective time management.

Compile meeting agendas, chase paperwork and circulate papers, and take minutes within agreed timescales and protocols.

To take minutes and/or notes of meetings where confidential information may be discussed judgment will need to be made in relation as to how minutes are recorded sensitively and accurately.


This advert closes on Tuesday 9 Jul 2024

Proud member of the Disability Confident employer scheme