Total 10 Junior Executive level Administrative / Clerical job vacancies in Ashford, Kent, TN24 8DH

Hays are actively recruiting an Office Admin Assistant for our client based in East Kent. This is a permanent role for the successful candidate.

Salary - £30,000+
Monday to Friday with the occasional weekend
Must hold a valid Driving licence
Knowledge of working with Saga

Duties include
* Working hands-on with the contracts manager
* Working with contractors and clients
* Making outbound and taking inbound calls
* Good Knowledge of Word, Excel and general Windows programmes.
* Great communication skills

**Please note, you will be asked to help assist the yard if it is short-staffed on certain days, or asked to drive the 3.5t van if required**

A clean driving licence is essential.

If you are interested and available for the position please, apply with your CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

1. To undertake the day to day inputting of the neonatal database system. 2. To liaise with and assist site lead for neonatal data management in the administration of the neonatal data system, data quality assurance and report production. 3. To ensure the timely flow of patient documentation to facilitate written communication with health care professionals, Trust performance management and clinical coding colleagues within mandated timeframes. 4. Sorting and dealing with all correspondence and keeping a satisfactory record and filing system to ensure swift retrieval of information. 5. To undertake administrative duties to support the team including filing, photocopying, sending faxes, collecting notes etc. from various locations 6. Maintain hospital notes in accordance with Trust policies. 7. Liaise with other departments. 8. To make effective use of IPM, Badger and PROTOS maternity system. 9. Tracing of case notes via IPM. 10. To carry out assigned tasks under the supervision of the Service Line Manager or Ward Sister. 11. In periods of ward clerk absence (annual leave/sickness) to be available at the reception desk to perform gate keeping /meeting and greeting role. 12. To be familiar with and adhere to the Health and Safety Policy and other Trust policies and procedures. 13. Demonstrate and awareness of child protection. 14. Work together as a member of the team in providing a welcoming and safe environment for infants, patients and all visitors to the unit. 15. Demonstrate a responsible attitude towards care of equipment, property, and economy at all times. 16. Provide cross-cover for other departments appropriate to banding as required. 17. To receive and welcome parents, children and visitors to the ward. 18. Answering telephone enquiries in conjunction with, and under the direction of, nursing staff. 19. Commence paperwork as appropriate on patients admission ensuring information is added to IPMS, Salus and Edis Systems. For further details please see attached JD&PS.

What skills and experience we're looking for

We are looking to appoint an administrative assistant to join our busy, friendly school office. The post is for 40 hours a week (8am – 4:30pm), 38 weeks a year and will be paid at KR5 £24,040 - 25,002 (FTE £21,974.28)or KR6 £25,127 - £26,383 (FTE £22,967.88).

You will be the first point of contact for all parents and visitors to the school, manage admissions, be responsible for ordering and monitoring stock and supporting the leadership team in the efficient running of the school.

If you feel you have the skills and experience to join our warm and welcoming school, we would love to hear from you.

The successful candidate will:

• Have recent, relevant administrative experience, in a school setting
• Show a willingness to continually improve all aspects of their role; be committed to professional development
• Have a good standard of English, maths and IT skills
• Have a positive approach, with excellent communication skills
• Have a friendly and welcoming manner
• Be able to work efficiently and effectively
• Be able to maintain confidentiality and observe data protection regulations
• Be able to work as part of a team with a good sense of humour

Informal visits are welcome - please email our School Business Manager Mrs Dawson, edawson@st-peters-canterbury.kent.sch.uk to arrange an appointment.

Our School and all its personnel are committed to safeguarding and promoting the welfare of the children. This post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service.

This role involves regulated activity relevant to children, it is the post holder’s responsibility for promoting and safeguarding the welfare of children and young people

The School will undertake an online check of shortlisted candidates in accordance with the requirements of Keeping Children Safe in Education.

As well as the Person Specification and Job Description, please read our Safeguarding Policy.

What the school offers its staff

St. Peter’s Methodist Primary School is a popular, successful one form entry voluntary controlled primary school located in the centre of Canterbury.

St. Peter’s is a well-resourced school. We offer our pupils a broad, topic based curriculum with a strong focus on music, sport and the arts as well as a commitment to the highest standards of academic achievement. Our school enjoys a strong relationship with the Methodist Church but our pupils come from a wide variety of backgrounds and we offer a caring, Christian ethos.

Our dedicated team of teachers and support staff work closely together, striving to continually raise standards, effect school improvement and develop creativity. All staff benefit from effective support and CPD to enable them to develop their potential. This is an opportunity to work in a well-resourced school with high expectations, enjoyment of learning, value added for all and excellence for many supported by a proactive and understanding group of Governors.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

The successful candidate will provide a comprehensive support administrative service to the Consultants, their medical team and their administrative colleagues. They will be expected to organise their workload with the Consultants and their teams and coordinate their activities with other clinical office administrative coordinators to ensure that an efficient service is provided. The Clinical Office Administrator will carry out their duties in such a way as to make a direct and positive contribution to the organisation of the work. It is essential that the Clinical Office Administrator should exercise initiative commensurate with the role and vital that confidentiality be maintained at all times.

We have an immediate requirement for an experienced PA to work within a very busy and challenging role in the Thanet area on a temporary basis.

This will be working within an educational sector and working on a one to one basis with the principal. You will be looking after their e-mails and calls coming in and will deal with these in a timely and effective manner. You will liaise with internal and external bodies and be required to manage diaries and carry out a wide range of administrative and supportive tasks.

You will need to have previous PA experience and be used to working in a pressurised environment. Experience of the public sector or education would be an advantage but not essential.

You will have good all round PA skills and be an excellent communicator with the ability to deal with a wide range of people and tasks.

The hours of work can be flexible and the client would consider part-time over 5 days or full time up to 37.5 hours.

This will be with an immediate start initially up until early August.

The role is subject to Disclosure and Barring Service (DBS) checks.

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Committed to diversity, equality and opportunity for all.
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We've got a great opportunity for a full- time long term temp role within Ashford Kent, to join a fast-paced office, working as part of the admin team.

About The Role:

1. Border Inspection Coordination: * Coordinate administrative tasks related to Border Control Post (BCP) activities, ensuring compliance with regulatory requirements. * Manage schedules for inspections, consulting with BCP teams and relevant authorities. * Function as the primary interface between drivers and onsite operations. * Efficiently manage the booking-in process on the PINC system. * Provide necessary authorization on the PINC system for drivers to exit the site. * Allocate appropriate sheds and bays to incoming drivers. * Oversee the post-inspection process to ensure compliance. * Ensure all relevant information is accurately recorded and cleared down from systems. * Ensure a systematic clearing of all data and systems post-inspection. 2. Front of House Reception: * Greet and assist visitors, ensuring a positive and professional first impression at the BCP. * Manage the front desk, handling inquiries, and directing individuals to the appropriate departments. 3. Coordination and Liaison: * Interface with traffic marshals to facilitate smooth traffic flow. * Collaborate with K&N to ensure seamless operations. * Liaise with inspection authorities to coordinate inspection processes. * Communicate effectively with HMRC to address any regulatory requirements. 4. Record Keeping: * Maintain accurate and up-to-date records of BCP activities, including inspections, seizures, and compliance reports. 5. Communication with Border Agencies: * Facilitate effective communication between the BCP and other agencies involved in border security. * Ensure timely and accurate dissemination of information related to inspections at BCP. 6. Policy Implementation and Compliance: * Assist in implementing and enforcing BCP policies and procedures, where applicable. * Stay informed about changes in BCP regulations and ensure adherence to relevant policies. 7. Cross-Departmental Collaboration for Emergency Response: * Coordinate administrative aspects of emergency response plans at the BCP. * Collaborate with different departments to ensure a coordinated and efficient response during emergencies. 8. Team Collaboration: * Collaborate with colleagues to achieve operational excellence. * Support other front-of-house staff in handling their responsibilities as needed. 9. Qualification and Experience: * Previous experience in front of house and administrative roles. * Familiarity with governmental or public sector administrative procedures. * Basic IT literacy required. Competencies: * Attention to Detail * Time Management * Problem-Solving * Teamwork and Collaboration * Adaptability * Integrity and Professionalism * Understanding of BCP Processes * Emergency Response Coordination

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If you are interested in this position, please apply below

About Us:

Balfour Winery is one of England's leading wine producers and creates award winning wines, beers and ciders in Staplehurst, Kent. The beautiful 400-acre Estate is home to our vineyards, apple orchards and state of the art winery and cellar door.

An opportunity has arisen to join the team as a data entry and administrative assistant, providing support for both the accounts and logistics team.

As a result of working across two departments this will give an interesting and varied role.

In addition to the tasks described, you may be expected to carry out other duties as may be reasonably required from time to time.

Requirements & Key Skills:


Process a high volume of data, quickly and accurately
Accurate transfer of data between systems
Data cleanse and entry
Good attention to detail
Competent user of Microsoft packages
Flexible and adaptable
Ability to work to and hit weekly deadlines
Self-motivation and commitment



A “Can Do” attitude
Strong communication skills, both verbal and written
Ability to prioritise
Conscientious and organised
Willingness to work as part of a team
Proactive, organised and can demonstrate effective communication skills
Knowledge of Sage 200 desired but not essential


What we can offer you:


Belong to a supportive, close-knit team
Benefit from a competitive salary and great discounts across our Balfour Pubs and Balfour Winery
Cash back health plan
Company progression opportunities

£23497.63 (Actual Salary) + AET Wellbeing Cash Plan + Car Scheme + Pension Scheme (LGPS) + Additional AET Benefits

37 Hours, 39 Weeks

Permanent, Full Time

June 2024 Start Date

We are currently seeking an Admin Assistant to join our dedicated team of support staff, starting in June 2024. This presents an exciting opportunity for an individual who is a reliable, well organised, and an experienced administrative assistant to join our friendly and supportive admin team.

The successful candidate will have excellent administrative skills, you will be highly organised with good numerical and literacy skills. You will be adaptable, flexible, caring, and enthusiastic, with a smile for all situations to join our lively and friendly team.

Our ideal candidate will:

• Have a comprehensive understanding of confidentiality issues within a school environment
• Use your own initiative to plan interventions.
• Be creative, innovative, and flexible approach to raising expectations and achievement

Bexleyheath Academy is proud to be a non-selective school in the grammar heartland of Kent. Bexleyheath Academy is quickly approaching capacity with students; in order to accommodate the demands of the local community and grow our skilled staff, we must expand.

Joining a flourishing school at this time is an amazing opportunity!

With immediate train access to Central London and easy access to the Kent countryside, Bexleyheath has the best of both worlds. Despite having a Kent postcode, Bexleyheath is classified as Greater London due to its strategic location between Welling, Sidcup, and Bexley village. You can reach Dartford for the river crossing with a short drive along the A2.

Its thriving hub is The Broadway - a shopping district with added appeal in the shape of a bowling alley, cinema and a growing number of restaurants. A little beyond Bexleyheath and you're at Bluewater, Ashford for the designer outlet and international rail travel to Europe.

The role is due to commence June 2024.

Closing date:Friday 17th May 2024

Interviews are scheduled to take place as soon as possible after the closing date.

We reserve the right to close this vacancy early should we receive an overwhelming response.

Academies Enterprise Trust and all of our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of our pupils, and we expect all our staff and volunteers to share this commitment. We adopt a robust, fair and consistent recruitment process which is inline with Keeping Children Safe in Education guidance. This includes online checks for shortlisted candidates. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check.

Academies Enterprise Trust embraces diversity and promotes equality of opportunity. Job share, part time and flexible working opportunities will be considered.

We are a Disability Confident Employer and there is a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.

Proud member of the Disability Confident employer scheme

Please scroll down to access the full Job Description and Person Specification located in Documents to download. If you have further queries please dont hesitate to contact the line manager using the contact details below.

HRGO are recruiting a Quality Administration Assistant to join a Global organisation, for an immediate start based in Folkestone.

Duties Include:

Generating certificates

Scanning

Transferring SOP's to a new document template

other administration duties.

Experience required:

Excellent MS office skills

Experience in Quality would be desirable but not essential

Previous office experience essential

Hours are 37 hours per week, Monday - Friday 8am -4pm or 9am - 5pm