Total 204 Others level Administrative / Clerical job vacancies in USA, DC, Washington (901 15th St NW)

The Department of Administrative Services, Administrative Systems Office (ASO), is seeking a motivated and experienced Information Technology Specialist to fill the role of Solutions Architect within the Systems Execution Division, Systems Development Branch. This position will report directly to the Systems Development Branch Chief.

The ASO operates in an ITIL (Information Technology Infrastructure Library) matrix structure, comprising two divisions: the Strategic Planning Division (SPD), which focuses on strategy, budgeting, and service development for customers, and the Systems Execution Division (SED), which handles software development, operations and maintenance, application support, infrastructure, and contractor management essential for service delivery.

In this role, the incumbent will be responsible for managing, designing, and developing solutions and strategies that support ASO systems and services. They will lead development teams on various complex IT projects for the U.S. Courts and the Administrative Office of the U.S. Courts. The incumbent will also provide solutions architecture services, review code for compliance with ASO frameworks, and ensure that requirements are met. They will manage multiple projects simultaneously, interact with stakeholders to effectively oversee scope, schedule, and risks, and act as a liaison between project teams and service providers in other offices within the AO. The ideal candidate will possess strong leadership and communication skills.

The duties of this position include, but are not limited to:

1. Collaborating with the Systems Development Branch Chief to support the ASO mission by implementing quality software development practices and ensuring compliance with established standards.
2. Coordinating and communicating effectively with Project Managers, Branch Chiefs, Portfolio Managers and Systems Execution chief to achieve strategic and tactical goals.
3. Leading development teams comprised of both government and contract staff.
4. Re-architecting existing solutions for future cloud deployment and develop new cloud-native applications.
5. Leading software development of the Judiciary Electronic Filing System (JEFS); and facilitating financial disclosures for the courts and the Administrative Office.
6. Creating solution architectures that align with the requirements of Judiciary systems.
7. Preparing status updates for development initiatives and communicate major activities and potential risks to senior management.
8. Building, maintaining, and enhancing security measures.
9. Attending interim project review meetings and review team reports on key metrics, including schedule, cost, scope, and risk to ensure accurate and consistent reporting.
10. Recommending improvements to existing methodologies, templates, guidelines, checklists, and other software development artifacts to establish repeatable processes that enhance quality across teams.
11. Reviewing Root Cause Analysis and operational reports for affected national systems; and ensuring compliance in identifying issues and proposing corrective actions.

Major Duties:

• • Advises assigned Executive Director, associated Deputy Executive Director, and senior management by providing technical advice, oversight, and direction of multiple national IT programs.
  • Responsible for the success of the OIT mission through strategic collaboration across the organization involving technical requirements, identifying areas of efficiency, and implementing initiatives OIT wide.
  • Providers expert level technical policy, planning guidance, and technical direction and oversight to the Districts and offices executing IT software and automation, information assurance, information security, technology investments and initiatives.
  • Serves as the senior technical authority for all cross-cutting initiatives and portfolio management efforts and aligns the organization's technical vision with its business strategy and integrating technologies.
  • Collaborates with the assigned Executive Director to develop, maintain, and oversee execution of a technology plan that supports organizational needs while providing direction in all technology-related issues.

You will serve as a/an Administrative Specialist and be responsible for serving as an Administrative Specialist and office manager for the directorate.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Coordinating all correspondence which flows internally and externally through the Assistant Commandant Directorate.
• Responding to inquiries, administrative tasking and problems brought to the attention of the Assistant Commandant or Executive Assistant.
• Maintaining, organizing, creating and managing administrative files, documents, records and processes.
• Managing Executives' calendar, creating events, prioritizing appointments, accepting and declining meetings and conferences.
• Planning, coordinating and executing travel and tracking travel funds management.
• Managing and providing responses to Coast Guard Task Management Systems (TMS), screening calls and Front Office visitors, and answering most questions.
• Preparing and following up on personnel and related actions such as Officer Evaluation Reports and Civilian performance evaluations.
• Serving as WebTA timekeeper for staff to validate timecards, set work schedules/default schedules and adjust timecards as necessary.

As an Administrative Officer, you will:

• Manage the day-to-day office administration and support services of RCC, applying analytical and evaluative techniques to execute planning, resource management and systems development activities for RCC
• Analyze various directives and instructional material pertaining to administrative practices and clerical procedures to be cognizant of new, revised or amended procedures for such subjects as mail regulations and procedures, travel voucher preparation and submission and the processing of correspondence, forms and reports, filing, security procedures and procurement requirements.

The ideal candidate should have knowledge of and experience in a wide range of legal practice areas affecting the transportation industry and the Department of Transportation, including specifically: financial assistance programs, including grants; and environmental and historic preservation laws; the development of, regulations, and guidance; and infrastructure development and delivery. New supervisors must complete a 1-year probationary period.

Under the general direction of the Deputy Chief Information Officer, the Associate Chief Information Officer (ACIO) for Application and Digital Solutions leads the Office and advises the DOT CIO on enhanced application development and digital solution strategies to optimize business processes and achieve DOT's strategic goals.

The Associate CIO provides expert guidance and insight regarding an array of technology initiatives and develops recommendations and strategies to facilitate their implementation in a strategic and innovative manner. The candidate also serves as an expert on DOT’s application development and digital solution initiatives, providing guidance to OCIO leadership on system modernization in a manner consistent with DOT’s mission and program objectives.

The ACIO establishes a clear vision for modernizing and stabilizing systems managed at DOT. Serves as a digital solutions adviser, steward for improving system stability, liaison for implementing modern techniques, and developer of new digital solutions. The incumbent serves as the principal advisor to OCIO leadership, introducing new technologies and digital transformation strategies for applications throughout DOT and the national transportation infrastructure. Stimulates the use of innovative solutions by: providing guidance during program planning, resource acquisition, and allocation processes; participating in the program systems planning processes as a thought leader and change agent; and developing supporting plans that are aligned to DOT’s strategic goals.

The ACIO encourages the utilization of emerging technology to improve services and reduce costs. The incumbent analyzes IT resources to better match capabilities with technology demands and overall Departmental interests. The incumbent continuously advises top leadership on major IT products and/or service delivery issues and recommends improvements to IT initiatives, as appropriate.

• You will provide executive level administrative support to the Section Head, Deputy Section Head, and other members of the section directorate management team.
• You will arrange conferences and meetings for the Section Head, Deputy Section Head, and other members of the section directorate management team, including notifying participants, preparing agenda, and handling other logistics-related matters.
• You will manage all files regarding the work that is performed within Naval Reactors and provide support to section directorate management staff as needed as ensure record management requirements for federal records are met.
• You will review all types of directives, policy statements, memoranda, sensitive communications, and correspondence to ensure they are submitted as complete and accurate documents.
• You will make all necessary arrangements for travel according to knowledge of the Section Head, Deputy Section, and team members within the section.
• You will coordinate travel plans with accurate estimates, ensuring no conflict with local, high priority commitments.
• You will maintain various classified record systems, including archiving and scanning, using manual and electronic tracking systems.
• You will verify and confirm appointments and reschedule appointments when necessary.
• You will prepare correspondence and other work products including reports and presentations for the Section Head in support of objectives for the organization.

Duties include but are not limited to:

• Monitoring and reporting organizational performance indicators.
• Provides recommendations for planning, organizing, redesigning, and controlling day to day operations.
• Participates in quality improvement activities including administrative QI projects.
• Update Director of Quality Safety Values to ensure timely and accurate project completion.
• Provide program and project support to Quality Safety Values Director.
• Serves as TMS Administrator, Timecard (VATAS) Supervisor for Quality Safety Values.
• Tracks and responds to suspense's and other deadlines.
• Assist to monitor database to track all Quality Safety Values related policies and standard operation practices.
• Reviews financial reports and resolves discrepancies with the appropriate accounting office.
• Provides advice to management and program personnel on budgetary and finance issues.
• Prepares budget package for submission to the budget office and responds to all questions from that office.
• Directs development and submission of all HR documentation in accordance with Human Resources and VAPSHCS policies and regulations for all matters involving recruitment, promotions, performance, awards and recognition, position classification, training, disciplinary action, and competency assessments.
• Assists managers and staff in projecting staffing needs, writing position descriptions and functional statements, developing job analyses, preparing performance plans and appraisals, processing training requests, and drafting disciplinary and adverse actions.
• Acts as the liaison with the human resources office concerning personnel- related matters.

As the Chief Administrative Officer (CAO), you will oversee the major functions, services, and operational programs supported by and aligned under the Office of Enterprise Readiness (ERO). The Office is comprised of the Administrative Operations Division which drives, supports, and promotes various administrative functions and programs of the Secret Service to include administrative operations, vehicle lease management, personal property management, real property management, as well as procurement policy and management. You will be responsible for the overall leadership, strategic management, and annual performance in these areas and for promoting development and continuous improvement in management policies, practices, workflow and productivity, workforce skills and experience, and resource management to ensure the most efficient and effective means of support are provided in overall agency operations.

As a key executive advisor, you will inform the Chief Management Officer and the Chief Operating Officer of challenges or issues that have significant implications for the agency and work to resolve any deficiencies which directly impact the investigative and protective operations of the Secret Service. Your stewardship of ERO and its programs will require oversight of facilities and property management through several subordinate managers, who directly supervise facility and property management specialists, fleet management specialists, logistics and warehousing specialists, and support personnel in the worldwide management of Secret Service facilities and property.

The primary duties include, but are not limited to, the following:

• Oversees program planning activities for real and personal property, vehicle fleet management, integrated supply logistics and warehousing, space utilization and sustainability, and centralized procurement activities for all equipment, supplies, and services for Secret Service operations worldwide.
• Promotes the development of alternative solutions to problems arising from changes in work situations that have an impact on administrative program operations. Monitors and evaluates overall program effectiveness with a view toward efficient accomplishment of objectives.
• Represents leadership in administrative communications with internal partners, the Department of Homeland Security (DHS) and its components, the Office of Management and Budget (OMB), and other Federal agencies; defines objectives and priorities, and coordinates activities associated with administrative support functions. Develops and maintains liaison with officials from other Federal agencies as well as state and local agencies, the private sector, administrators of other related programs and professional associations, and OMB.
• Participates in policy development or revision activities; assures thorough and accurate policy and regulatory interpretations on the part of subordinate officials; and is accountable for the smooth functioning and coordination of programs under his/her authority.
• Directs short and long-range program plans and projections, oversees budget development, reviews budget forecast and justifications; conducts a comprehensive evaluation of organizational goals, objectives, achievements, staffing and equipment requirements, and organizational structure, and identifies and implements solutions to operational problems and issues to ensure the efficient and effective completion of work assignments and projects.
• Keeps abreast of newly proposed or enacted legislation impacting procurement programs, program innovations at the Federal, state, and local levels, and in the private sector. Provides authoritative interpretations, instructions, and guidance relative to all phases of readiness and administrative operation management. Provides information and guidance at meetings with senior officials of the Secret Service.

The primary purpose of this position is oversee and coordinate administrative, financial, and operational management and support services for the Administrative Conference of the United States (ACUS) and to serve as an advisor to the management staff on administrative policy and procedural matters.

Duties performed:

• Recommending program improvements and overseeing the development of policies and procedures in areas of property; space management; information technology; procurement and contracting; and budgeting and financial management.
• Analyzing changes in organizational needs and recommending solutions.
• Assisting with design, layout, illustration, or other services related to organizational publications, periodicals, briefing charts, and reference materials.
• Arranging travel for personnel and ensuring expenses are made in accordance with agency policy and Federal Travel Regulations.
• Preparing and conducting budgetary briefings to provide information to management officials.
• Tracking agency budgetary resources and forecasting agency expenditures.

-Managing and directing administrative matters.
-Overseeing the implementation of a variety of management services essential to the direction and operation of the Office of the General Counsel.
-Participating in planning, developing, formulating, and administering the policies, regulations, and procedures governing the activities of the Office of the General Counsel administrative programs.
-Identifying problems or issues, proposing innovative solutions, and overseeing their implementation.

• You will be responsible for the supervision and oversight of the employees within your assigned Division.
• You will be the focal point for contract award and administration within your Division.
• You will be delegated authority to make decisions and speak for Keyport on contract issues in the absence of the Chief of Contracting Office.
• You will exercises leadership among peers, and builds team relationships.
• You will hold an unlimited warrant.
• You will be responsible for knowing the principles, methods, techniques, and systems of effective product management to independently plan acquisitions.
• You will complete complex project requirements, and evaluate or direct evaluations in cost, technical, and past performance areas to ensure that customers are receiving best value products and services.
• You will require knowledge of personnel law and its application and an understanding of organizational relationships, team dynamics, and leadership principles.
• You will require a broad knowledge of the technical products and services produced by Naval Undersea Warfare Center Keyport for its customers.
• You will have knowledge of an extensive range of procurement vehicles, including cost plus fixed fee, time and materials, labor hour, fixed price, and commercial contracting methods.
• You will use extensive knowledge of various cost and price analysis techniques, including best value trade off and cost realism analysis.
• You will have the skill in policy interpretation and application in unusual or innovative manners.
• You will poses knowledge of post award procedures that range to a high degree of complexity, sufficient to administer firm fixed price, time and materials, cost reimbursable, and contracts that include incentive award provisions.

• You will serve as the Trial Attorney/Senior Trial Attorney on one of the two Defensive Environmental Litigation Teams within the Naval Litigation Office (NLO), Office of the General Counsel (OGC), Department of the Navy (DON).
• You will represent the DON in its defense against claims under various pollution control laws, including the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) and the Resource Conservation and Recovery Act (RCRA).
• You will represent the DON in litigation under natural resource protection and planning statutes such as the Endangered Species Act (ESA), the Marine Mammal Protection Act (MMPA), the National Environmental Policy Act (NEPA).
• You will work closely with Department of Justice attorneys, primarily in the Environment and Natural Resource Division.

• You will serve as the Administrative Support Coordinator in support of administrative, staffing, and training programs and special assignments.
• You will manage the continuity of administrative operational policies, procedures, and instructions related to the Command Cybersecurity Workforce (CSWF) program and the department business direction.
• You will collaborate with internal and external activities to maintain, verify, and update contractors' information and administering authorizations for Common Access Card (CAC) renewals.
• You will maintain a working knowledge of departmental policies, programs, and organization workflow and communication lines.
• You will partner and meet with Command University points of contact regarding training schedules and professional developmental opportunities aligned with supporting the high-velocity work environment.
• You will receive, analyze, and format documentation to ensure requirements are met in accordance with Command policies, regulations, and guidelines.

The incumbent of this position is the Chief of the Innovation and Research Branch and is responsible for driving the development of new and innovative products, services, or processes within an organization. The incumbent of this Branch requires a combination of strategic thinking, technical expertise, and strong leadership skills to inspire and guide a team of researchers and innovators. In this role, the incumbent requires a deep understanding of technology, and business operations of the judiciary to drive innovation, customer satisfaction, and effectiveness.

The incumbent is responsible for developing and articulating a clear vision for innovation and research across the judiciary, aligning innovation goals with the overall business and IT strategies, and identifying emerging trends and opportunities in the industry.

Duties of the position include, but are not limited to:

1. Collaborating with the Chief of the Emerging Technology Division and the Chief Technology Officer to establish and support the judiciary's innovation program.
2. Developing and executing a comprehensive business plan for the establishment of a research and development function.
3. Conducting market research and analysis to identify trends and opportunities.
4. Leading teams of technical engineers to develop proof of concept and prototypes to verify feasibility, usability and functionality.
5. Providing technical assistance to other areas of TSO, in support of innovation projects.
6. Prioritizing features and enhancements based on customer feedback and business objectives.
7. Fostering a collaborative and innovative work culture.
8. Identifying and evaluating new technology opportunities to drive innovation and continuous improvement within TSO's product portfolio.

As a/an Management Analyst, you will:
- Research and investigate new or improved business and management practices for application to Housing programs and operations.
- Identify data required for use in the management and direction of programs.
- Develop management plans, procedures, and methodology.
- Conduct complex and special studies for efficiency and productivity and recommends changes or improvements in work methods, and procedures.