Total 7 Others level Administrative / Clerical job vacancies in Steeton, BD20 6TD

Your new company
My client is based in Laindon, Essex, in a purpose-built design, engineering and headquarters building with 70 employees at this site.
Most of the business is the design, manufacture and assembly of filling and packaging lines for aerosols, with a high proportion of them being used in the pharmaceutical and cosmetic industries.
Your new role
They are looking to appoint a Personal Assistant to the Managing Director to work in their administration department at their headquarters in Laindon, Essex.

This role directly reports to the MD and requires knowledge, experience, and soft skills to provide high-level support.
This role requires flexibility, excellent organisational skills, and the ability to handle multiple tasks simultaneously as duties may vary.
On-site: Monday - Friday
Typical Duties- Ensure the smooth operation of daily activities- Telephone communication, using TEAMS telephone system- Administrative support, calendar management, organising and maintaining appointments, meetings, and travel plans- Meeting coordination, scheduling, preparing agendas and minutes- Typing correspondence and documents- Booking, planning and coordinating travel logistics, including flights, accommodations, transportation, and itineraries- Management expenses, handling all related expenses, including reconciling receipts and preparing expense submissions.- Handling sensitive information with discretion and confidentiality- Managing personal tasks such as making appointments, running errands, and handling personal correspondence.- Planning and organising corporate and personal events, meetings, and conferences as needed- Liaising with stakeholders- Office administration- Any other ad hoc duties that may arise

What you'll need to succeed
Personal Attributes- Requires a high level of confidentiality, discretion and trustworthiness
- Confident in managing responsibilities
- Takes initiative with confidence
- Excellent interpersonal and communication skills, enabling effective interaction with stakeholders.
- Willing to listen and respond well to feedback
- Adaptable, actively embraces change
- To be able to work individually and as part of a team
- Keen attention to detail, ensuring accuracy in document preparation and scheduling tasks.

Knowledge and Experience
- Several years of experience in an administrative or executive assistant role
- Applicant must be numerate and have good written and verbal communication skills
- Understanding of office operations, including administrative procedures, filing systems, and office software (Microsoft Office 365, especially Word)
- Confidence in producing correspondence and documents
- Relevant training or qualifications
- Good touch-typing speed required
- Time management, ability to prioritise tasks effectively, ensuring deadlines are met and time is used efficiently


What you'll get in return
The successful applicant will be eligible for a pension scheme and generous other benefits. The salary will be commensurate with qualifications and experience.
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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The Team Leader is responsible for assisting their line manager to ensure that a high standard comprehensive day to day support service is provided within each team. This includes the supervision of a team of secretarial and administrative staff and responsibility for assisting their line manager in overseeing the support framework within all areas across the service to ensure that all Consultants and their teams are supported to a high standard at all times. The duties and responsibilities listed in the job description are not intended to be exhaustive and the post holder will be expected to adopt a flexible approach when the needs of the service require.

For full details of this job role, please see attached full job description and person specification.

Main duties: Work as part of an administration team to provide a comprehensive administrative service to the specialty team. Support the Hub Leader in the day to day running of the specialty administration team. Have basic knowledge of the Directorate and consultant structure and portfolios to enable cross cover. Support clinical team in implementation and use of new technologies. Maintain close working relationships between consultant(s) and patient, using tact, diplomacy, reassurance and discretion. Hub Leader Medical Secretary(s) Patient Service Manager Provide accurate, relevant and timely information to support clinical staff and managers in delivering high quality patient care and meeting the business needs of the Trust by: Being responsible for accurately maintaining the Patient Administration System, including electronic tracking of notes, closing and updating referrals, adding to the waiting list and instigating transfers to other providers. Liaison with medical, nursing and secretarial staff in arranging patients admission to hospital and attendance at outpatient clinics. Updating 18 week monitoring information on a weekly basis Ensuring that investigation results are checked and signed before filing in the case notes accurately, following Airedale NHS Trust procedures and guidelines.(NB All investigation results must be signed by a Doctor before being filed). Respond to enquiries from patients and their relatives in a constructive and sympathetic manner. Exercise independent judgement and initiative based on acquired knowledge when problems arise by taking appropriate action to resolve or by referring to the appropriate person. Managing incoming and outgoing correspondence, prioritising issues and signposting urgent referrals / clinical correspondence as necessary. Manage calendars effectively and efficiently. Produce high quality documents (including text processed) from written, recorded, dictated material etc. Booking notes in and out of the office, actioning tasks and general duties when band 2 administrator is absent. Ensure professional standards and the appropriate style of communication is deployed depending on the situation. Establish and maintain good working relationships both internally and externally. Be responsible for organising multidisciplinary meetings, conferences and events as required or in support of colleagues. Prepare papers, attend meetings and clinics and take formal minutes as required or as part of cross cover within the Specialty administration team. Create, manage and maintain effective patient and file management systems. Manage own workload and activity so that deadlines are achieved. Perform any other duties which fall within the range of this post grade, within the area of responsibility as defined above. Attend all Staff Development Reviews where training and development needs will be identified, attend mandatory and identified training. Where required deputise for Line Manager 4. Working as part of a Team Work as part of the Specialty Administration Team. Work flexibly within core working hours to ensure the locality administration team is appropriately covered and supported. Support Hub Leader and Team in the day to day running of the specialty administration team. To cross cover for other colleagues in their absence and deputise for the Hub Leader as required, Any other duties as required and specific to the role. 5.Managing Self Participate in regular team meetings. Attend all mandatory training. Participate annually identifying, developing and agreeing your own development plan with your line manager using the Trust Appraisal process. Comply with all Trust policies, procedures and protocols. Pay regard to materials and equipment. Carry out duties with due regard to the Trusts Equal Opportunity Policy, the Data Protection Act and Confidentiality Code of Practice. Seek advice and support from your line manager whenever necessary. 6.Staff Supervision and Support Oversee the day to day work of identified administrative staff within the specialty administration team.

Please see attached job description and person specification for further information. Equally, you can contact the recruiting manager for this vacancy. Details are provided. We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.

Main duties: Work as part of an administration team to provide a comprehensive administrative service to the specialty team. Support the Secretary colleagues in the day to day running of the specialty administration team. Have basic knowledge of the Directorate and consultant structure and portfolios to enable cross cover. Support clinical team in implementation and use of new technologies. Maintain close working relationships between consultant(s) and patient, using tact, diplomacy, reassurance and discretion. Provide accurate, relevant and timely information to support clinical staff and managers in delivering high quality patient care and meeting the business needs of the Trust by:o Being responsible for accurately maintaining the Patient Administration System, including electronic tracking of notes, closing and updating referrals, adding to the waiting list and instigating transfers to other providers.o Liaison with medical, nursing and secretarial staff in arranging patients admission to hospital and attendance at outpatient clinics.o Updating 18 week monitoring information on a weekly basiso Ensuring that investigation results are checked and signed before filing in the case notes accurately, following Airedale NHS Trust procedures and guidelines. (NB All investigation results must be signed by a Doctor before being filed). Respond to enquiries from patients and their relatives in a constructive and sympathetic manner. Exercise independent judgement and initiative based on acquired knowledge when problems arise by taking appropriate action to resolve or by referring to the appropriate person. Managing incoming and outgoing correspondence, prioritising issues and signposting urgent referrals / clinical correspondence as necessary. Manage calendars effectively and efficiently. Produce high quality documents (including text processed) from written, recorded, dictated material etc. Ensure professional standards and the appropriate style of communication is deployed depending on the situation. Establish and maintain good working relationships both internally and externally. Be responsible for organising multidisciplinary meetings, conferences and events as required or in support of colleagues. Prepare papers, attend meetings and clinics and take formal minutes as required or as part of cross cover within the Specialty administration team. Create, manage and maintain effective patient and file management systems. Manage own workload and activity so that deadlines are achieved. Perform any other duties which fall within the range of this post grade, within the area of responsibility as defined above. Attend all Staff Development Reviews where training and development needs will be identified, attend mandatory and identified training. Working as part of a Team Work as part of the Specialty Administration Team. Work flexibly within core working hours to ensure the locality administration team is appropriately covered and supported. Support Line Manager and Team in the day to day running of the specialty administration team. To cross cover for other colleagues in their absence Managing Self Participate in regular team meetings. Attend all mandatory training. Participate annually identifying, developing and agreeing your own development plan with your line manager using the Trust Appraisal process. Comply with all Trust policies, procedures and protocols. Pay regard to materials and equipment. Carry out duties with due regard to the Trusts Equal Opportunity Policy, the Data Protection Act and Confidentiality Code of Practice.Seek advice and support from your line manager whenever necessary.Staff Supervision and Support Oversee the day to day work of identified administrative staff within the specialty administration team.

Main duties:Work as part of an administration team to provide a comprehensive administrative service to the specialty team.Support the Hub Leader in the day to day running of the specialty administration team.Have basic knowledge of the Directorate and consultant structure and portfolios to enable cross cover.Support clinical team in implementation and use of new technologies.Maintain close working relationships between consultant(s) and patient, using tact, diplomacy, reassurance and discretion. Hub Leader Medical Secretary(s) Patient Service ManagerProvide accurate, relevant and timely information to support clinical staff and managers in delivering high quality patient care and meeting the business needs of the Trust by: Being responsible for accurately maintaining the Patient Administration System, including electronic tracking of notes, closing and updating referrals, adding to the waiting list and instigating transfers to other providers.Liaison with medical, nursing and secretarial staff in arranging patients admission to hospital and attendance at outpatient clinics.Updating 18 week monitoring information on a weekly basisEnsuring that investigation results are checked and signed before filing in the case notes accurately, following Airedale NHS Trust procedures and guidelines.(NB All investigation results must be signed by a Doctor before being filed).Respond to enquiries from patients and their relatives in a constructive and sympathetic manner. Exercise independent judgement and initiative based on acquired knowledge when problems arise by taking appropriate action to resolve or by referring to the appropriate person.Managing incoming and outgoing correspondence, prioritising issues and signposting urgent referrals / clinical correspondence as necessary.Manage calendars effectively and efficiently.Produce high quality documents (including text processed) from written, recorded, dictated material etc.Booking notes in and out of the office, actioning tasks and general duties when band 2 administrator is absent.Ensure professional standards and the appropriate style of communication is deployed depending on the situation. Establish and maintain good working relationships both internally and externally.Be responsible for organising multidisciplinary meetings, conferences and events as required or in support of colleagues.Prepare papers, attend meetings and clinics and take formal minutes as required or as part of cross cover within the Specialty administration team.Create, manage and maintain effective patient and file management systems.Manage own workload and activity so that deadlines are achieved.Perform any other duties which fall within the range of this post grade, within the area of responsibility as defined above.Attend all Staff Development Reviews where training and development needs will be identified, attend mandatory and identified training.Where required deputise for Line Manager 4. Working as part of a Team Work as part of the Specialty Administration Team.Work flexibly within core working hours to ensure the locality administration team is appropriately covered and supported.Support Hub Leader and Team in the day to day running of the specialty administration team.To cross cover for other colleagues in their absence and deputise for the Hub Leader as required,Any other duties as required and specific to the role. 5.Managing SelfParticipate in regular team meetings.Attend all mandatory training.Participate annually identifying, developing and agreeing your own development plan withyour line manager using the Trust Appraisal process.Comply with all Trust policies, procedures and protocols.Pay regard to materials and equipment.Carry out duties with due regard to the Trusts Equal Opportunity Policy, the Data Protection Act and Confidentiality Code of Practice.Seek advice and support from your line manager whenever necessary. 6.Staff Supervision and Support Oversee the day to day work of identified administrative staff within the specialty administration team.