Total 90 Others level Administrative / Clerical job vacancies in Preston, PR2 9WT

Personal Assistant needed in Preston, £12.09ph PAYE - Reference: RQ1360927

This is a full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.

Please see attached the job description and person specification for more information about this role.

Kenect Recruitment is hiring a Personal Assistant in Preston!

Postcode: PR1 8XJ

Join Kenect Recruitment, today.

We're Kenect Recruitment, and we provide job seekers with the fastest way to find temporary work that fits their lifestyles, giving you the choice over where, when, and how you work.

We're looking for energetic, enthusiastic individuals with a can-do attitude to work as a Personal Assistant for our well-established client

Pay rates : £13.47 per hour

Total hour: 37 hour/week

Shift pattern : Monday - Friday 09.00 - 17.00

Responsibilities

• Select appropriate procedures to carry out tasks of an increasingly high-risk nature due to supporting Directors
• Maintain and provide a support service for Directors daily schedule, including forward planning of workload, diary management and co-ordinating and collating all relevant paperwork.
• Manage the diary to ensure that adequate opportunity is afforded for comfort breaks, responding to e mails, staff, emergencies, relay messages and commission work.
• Service meetings, including preparation of meeting papers, obtaining, and preparing briefing materials and presentations, and taking minutes when requested/where necessary
• Provide information and practical, routine advice to internal customers by interpreting established procedures and applying best practice.
• Keep up to date with changes in policy/legislation/contractual requirements to ensure service delivery is effective and complies with appropriate regulations, quality standards and service level agreements.
• Regularly communicate with other agencies and service providers to share information, build working relationship and to ensure joined up service provision
• In addition to the skills knowledge and experience described above, you may be required to undertake a lower graded role as appropriate.

Requirements:

• 4 GCSEs at Grade A*-C or 9-4, including English and Maths
• May be working towards a professional qualification or be of graduate entry level with sound practical experience.

Experience:

• Excellent working knowledge of Microsoft programmes especially Outlook, PowerPoint, Word and Excel
• Experience of working alongside senior leadership in a supporting role
• Experience of supporting a director as a PA and the functions that come with that, such as minute taking and diary management.

Job Type: Fixed term contract

Contract length: 2 months

If you are somebody with drive and determination, an effective communicator and would like to join the Corporate Affairs team, this could be the role for you. As a Foundation Trust, Lancashire Teaching Hospitals are legally required to operate a Council of Governors, therefore we are seeking a dedicated individual to take on this important role to support Trust Governors. Some administrative support will also be provided to the Director of Corporate Affairs although this will not form the main requirements of the role.

As well as providing a comprehensive secretarial and administrative service to Governors, you will be expected to co-ordinate attendance at events held by both the Trust and partner organisations. You will need to facilitate, support and co-ordinate the infrastructure required for the effective organisation of full meeting and events schedules required in support of the operational management function of the Trust Council of Governors.

Some of the key attributes for the role are excellent communication and inter-personal skills, a strong drive to develop harmonious relationships, and a consistently high professional approach. You will need to be flexible, have excellent organisational abilities and exhibit initiative in resolving problems when they arise.



You will be working within a small supportive team of three Corporate Affairs Officers and the Associate Company Secretary who provide the highest standards of corporate governance, advice and support to the Chair, Board of Directors and Governors on all aspects of statutory, regulation, corporate governance and effective business conduct for the Trust. The function sits under the portfolio of the Director of Corporate Affairs who reports directly to the Chair and Chief Executive.

You will have a pro-active approach to your work, be able to demonstrate excellent communication skills, along with being able to multi-task and manage your workload effectively.

Whilst upholding the highest standards of professionalism and confidentiality, you will facilitate, support, and coordinate the infrastructure required for the effective organisation of full meeting and event schedules.

You will exhibit Microsoft Office competencies and possess strong organisational skills, to ensure effective working practices are in place. Some duties will be problem solving and you will need a flexible approach, with a willingness to learn.

During the week and on occasions at weekends you will be required to attend and support Governors at internal and external events, therefore, the ability to co-ordinate, travel, and transport light promotional materials to and from the venues and across the Trust’s hospital sites is essential.

We have 10,000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.

Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.

You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.
• Responding to external and internal telephone queries relating to Council and others and referring to appropriate person.
• Handle governor issues either by telephone or in person in a timely manner and in accordance with Trust and local procedures.
• Communicates with a range of staff, users and visitors to the Trust / Department utilizing a variety of communication methods including verbal, electronic, and passing information in a format that is appropriate to the individual request.
• Manage the electronic calendar for Council, organising meetings as required and accurate maintenance of electronic diaries with effective communication of diary commitments.
• Coordinate attendance by governors at external events. Liaising with the Communications Team with regard to the presence of governors at events held both by the Trust and partner organisations.
• Support governors at external events as and when required (this might include the transportation of materials to and from the venue).
• Chase progress on issues as directed by line manager with appropriate managers on behalf of Trust Council as and when necessary to ensure that deadlines are met.
• Maintain efficient and effective administrative systems, including governor details, length of service, etc and ensuring that details of governors on Trust documentation (including the Trust website) is accurate and up to date.
• Support Council workshops, including arranging the venue, ordering refreshments, and taking notes.
• Provide secretarial and administrative support to the Company Secretary.
• Liaise with Communications Team on the production of Trust Matters and other communications specific to governors.
• Maintenance of a variety of electronic databases as required and as directed.
• Support, as directed, with the annual Governor Elections process.
• Support the organisation and facilitation of the Annual Members’ Meeting.
• Support governor training. Including maintaining the register of mandatory training dates and ensure training dates are flagged to all relevant governors and an attendance report submitted through to the Company Secretary.
• Promote and support administration functions within the department and to ensure effective working practices are in place.


This advert closes on Sunday 20 Oct 2024

Duties will include, but not be limited to: Maintain good communication skills when dealing with colleagues, patients, relatives, carers and other health care professions, utilising a variety of communication methods including verbal and electronic. Constructively managing barriers to effective communication. Maintain confidentiality at all times as required by legislation and Trust Policy. Demonstrate own duties to new starters and agency staff. Work with the Patient Access/Health Records Manager to develop procedures to support an efficient and effective outpatient appointment service. Provide flexible cover for colleagues as required to ensure the provision of an efficient Outpatient appointment booking service. Rotate within the Outpatient appointment booking service teams to ensure that a multi skilled work force is maintained. Ensure any changes to patient demographic details are updated immediately on QCPR. Maintain the integrity of data/information using agreed procedure. Maintain a high standard of patient care

Personal Assistant (Hybrid) needed in Preston, £13.47ph PAYE - Reference: RQ1366210

This is a full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.

Duties to include but not be limited to: Develop and maintain effective working relationships with clinicians, managers and others within the MacMillan pathway, Clinical Health Psychology Service and service users across UHMB Trust and LTHTr. Be the point of contact for all routine and non-routine enquires facilitating communication and information flows, initiating and responding to correspondence and resolving enquires. Investigate and respond to complaints/incident forms as required taking action where necessary and reporting to line manager. Undertake Medical Secretarial Duties; Collation of papers for consultants in support of the preparation for meetings/presentation Organise clinic appointments and keep the EPRs updated. Attend triage meetings. Be a point of contact for patients and clinical staff in the arrangement of clinic appointments. Formatting/producing clinic letters or other correspondence produced by consultants and other psychology staff. Use of EPR systems, databases and computer packages where appropriate to initiate and maintain records and generate statistics for analytical purposes (i.e. Harris Flex). Filing of reports and data. Minutes of meetings. Participate in audits. Where necessary coordinate and organise cover for referrals or key clinics. Plan, organise and prioritise own work

Service Care Solutions are looking for an Administrator to work within the Lancashire Constabulary on a 3-month initial contract.

Location: Preston (PR4)

Job role/responsibilities:

Ensure efficient and effective administration of the Constabulary's fleet and the Fleet Management Tranman system.

• Efficient administration of the Fleet Management System, ensuring that comprehensive records for all Constabulary vehicles are accurately recorded and maintained.
• Attend and contribute to daily briefings.
• To run the fleet service scheduling as per agreed procedures and parameters, ensuring vehicles are serviced on time.
• Effectively plan and produce servicing schedules for the Constabulary's fleet, taking operational priorities into account to maximise vehicle availability.
• To ensure all vehicles are serviced in line with manufacturers recommendations and in line with the Police maintenance/service specifications.
• To effectively plan and arrange for vehicles to be moved around the Constabulary by closely liaising with Fleet Recovery Drivers and customers.
• To ensure all vehicles are registered, taxed, and insured in line with vehicles legislation.
• To manage vehicle disposals, commissioning, fuel cards, and any other associated vehicle fleet requirements
• To assist with the effective management of daily defect reporting through the Force Fleet Management systems and the fleet services mailbox.
• To provide timely and regular updates to customers, including realistic timescales for service, repair, warranty, and other external work.
• Effective communication with managers and colleagues within the Fleet Management Department highlighting priorities and issues where necessary.
• To support the Fleet Administration Supervisor and attend meetings/seminars to represent the department as required.

Knowledge/Experience required:

• Experience of working in an administrative role within a busy office environment
• Ability to maintain and record information clearly and accurately.
• Ability to communicate with a wide range of audiences utilising verbal, written, and listening skills effectively.
• Ability to prioritise and organise workloads to meet deadlines and tight timelines.
• Proficient in MS Office.
• Experience of working to deadlines and tight timescales, within a busy environment.
• Driving License.

Qualifications:

• N/SVQ Level 2 or above Diploma in Customer Service or equivalent qualification or willingness to work towards within two years.

If you are interested in this role or want further discussion, please contact Lewis O'Donnell either via email: lewis.odonnell@servicecare.org.uk or tel: 01772208962. Alternatively, if you have any friend or colleagues that might be interested, please feel free to refer them as we a have a referral scheme in place of up to £250.

Duties will include, but not be limited to: Demonstrate an approachable, courteous, efficient appointment service to all health care professionals, patients, carers, relatives and visitors. Maintain good communication skills when dealing with colleagues, patients, relatives, carers and other healthcare professionals, utilising a variety of communication methods including verbal and electronic. Constructively manage barriers to effective communication. Maintain confidentiality at all times as required by legislation and Trust Policies. Respond to external and internal queries from staff, patients and others and refer on to the appropriate person. Communicate with a range of staff, users and visitors to the Trust / Department utilising a variety of communication methods including non-verbal, verbal and electronic. Perform an ambassadorial role, representing the Trust at a front of house reception service acting in a professional, courteous and customer-focused manner at all times. Organise incoming and outgoing post, referring enquires to appropriate person as necessary. Type letters or other correspondence. File reports and results. Ensure any changes to patient demographic details are updated immediately on QCPR. Maintain the integrity of data/information using agreed procedure. Maintain a high standard of patient care, ensuring that up to date information is available regarding activity within all departments so that queries can be answered promptly and accurately. Deal with any problems/queries in a consistent and timely manner, ensuring that all relevant information is provided to assist in a quick resolution to any problem. Escalate any major issues to the Supervisor/Manager as appropriate.

Please read our job description listed below: Downloading and typing of clinic letters or other correspondence produced by clinical colleagues Provide secretarial and administrative support cover when other members of the Medical Secretary team are absent from sickness or annual leave. Be a point of contact for day to day enquiries, referring where necessary to more senior staff. Organising incoming and outgoing post Dealing with routine telephone enquiries as appropriate and referring to appropriate person as necessary. Coordinate and liaise with clinical colleagues and all other staff where necessary Be responsible for own personal education, keeping up to date to ensure highest possible standards of work. Participate in an annual appraisal, ensuring highest possible standards of work through commitment to CPD. Actively takes part in learning activities in accordance with an agreed personal development plan. Take an active part in Team Meetings and audits as required. Take personal responsibility for the quality of service provided and contribute towards service improvements. Work with administrative team to improve services and processes within the Neurology services. Collation of papers for clinical colleagues within the service in support of the preparation for clinics / presentations or the development of reports. Use databases and computer packages where appropriate to initiate and maintain records for analytical purposes. Utilisation of local or Trust case note tracking system. Filing of reports and results. Arrange clinic appointments if required. Access and update patient records on Harris Flex to ensure all interested parties are aware of current patient status and ongoing management.

You will demonstrate excellent organisational and communication skills by being the point of contact for day to day enquiries, referring where necessary to more senior staff. Organising incoming and outgoing correspondence, dealing with routine telephone enquiries as appropriate and referring to appropriate person as necessary. Coordinate and liaise with Clinical Colleagues and all other staff wherever necessary. Downloading / Typing of clinic letters or other correspondence produced by Clinical Colleagues. Provide cover/support for the medical secretaries during annual leave, absence etc.

Duties will include, but not be limited to: Maintain good communication skills when dealing with colleagues, patients, relatives, carers and other health care professions, utilising a variety of communication methods including verbal and electronic. Constructively managing barriers to effective communication. Maintain confidentiality at all times as required by legislation and Trust Policy. Demonstrate own duties to new starters and agency staff. Work with the Patient Access/Health Records Manager to develop procedures to support an efficient and effective outpatient appointment service. Provide flexible cover for colleagues as required to ensure the provision of an efficient Outpatient appointment booking service. Rotate within the Outpatient appointment booking service teams to ensure that a multi skilled work force is maintained. Ensure any changes to patient demographic details are updated immediately on QCPR. Maintain the integrity of data/information using agreed procedure. Maintain a high standard of patient care.

Demonstrate an approachable, courteous, efficient appointment service to all Health Care Professions, patients, carers, and relatives. Maintain effective communication with colleagues and peers. Work alongside other directorate teams within the Trust to ensure that all required standards are achieved and maintained to meet department/Trust targets. Ensure effective theatre utilisation. Ensure patients are given appropriate preparation advice before surgery and ensure any specialist equipment requested is available at the time of surgery. Ensure Waiting Lists are managed in accordance with the Your Guide to the NHS requirements and the 18-week referral to treatment pathway. Verify that all elective surgery has taken place and patients have been correctly removed from the waiting list. Rotate within the departmental procedure team to ensure that a multi-skilled workforce is maintained. Maintain a real-time process for ensuring that QCPR data is updated and reasons for change are robustly recorded. Deal with any problems/queries in a consistent and timely manner, ensuring that all relevant information is provided to assist in a quick resolution to any problem. Escalate any major issues to your Manager if appropriate. Maintain confidentiality at all times as required by legislation and Trust Policy. Play an active role in team, internal/external meetings and audits as required. Actively participate in the PDPR process. Demonstrate working processes and duties to new starters and agency staff. Treat everyone with dignity and respect. Act in accordance with current legislation, policies, procedures, and good practice. Report behaviour that undermines equality and diversity.

For further information about the role, please see the attached recruitment pack which includes a detailed job description and person specification, or visit our website via Lancashire and South Cumbria NHS FT.

Are you looking for a job with a meaningful purpose? If so, this is the one for you!

We are looking for an enthusiastic and well-motivated individual to join our Enhanced High Care team.

We offer a full induction, in-house training, and great development opportunities.

This post is worked on a rota basis between the hours of 8am and 16:00pm, Monday to Friday. You will be based at Royal Preston Hospital.

Please go to https://vimeo.com/783675115 to see out full Ward Clerk video

You will possess excellent communication, organisational and administrative skills, attention to detail being a key characteristic.

You will ensure that standards of service are maintained, have a strongly held commitment to high standards of service delivery and be pro-active in the implementation of the ‘Patient Choice’ development process.

You will be responsible for providing an efficient and effective outpatient reception and appointments service, with strict adherence to Trust protocols, being aware of the need for confidentiality and integrity.

You will deal with all aspects of the outpatient appointment function on the Trust’s computerised patient record system (QCPR), actively participate in virtual receptionist process, activating outpatient appointments, updating patient demographics and out-coming clinic attendance. The post-holder will be expected to support the ongoing Outpatient Digitisation process.

You will be multi-skilled following training, have a full understanding and working knowledge of various reception areas and the basic functionality of clinics covered.

We are one of the largest and highest performing trusts in the country, providing district general hospital services to 370,000 people in Preston and Chorley, and specialist care to 1.5m people across Lancashire and South Cumbria.

Our strategic objectives are
• To provide outstanding healthcare to our local communities
• To offer a range of high-quality specialist services to patients in Lancashire and South Cumbria
• To drive innovation through world class education, training and research

Our Values
• Caring and compassionate. We treat everyone with dignity and respect, doing everything we can to show we care.
• Recognising individuality. We respect, value and respond to every person’s individual needs.
• Seeking to involve. We will always involve you in making decisions about your care and treatment and are always open and honest.
• Team working. We work together as one team, and involve patients, families, and other services, to provide the best care possible.
• Taking personal responsibility. We each take personal responsibility to give the highest standards of care and deliver a service we can always be proud of.

We were established in 2005 and were the first trust in the country to be awarded ‘teaching hospitals’ status.



Demonstrate an approachable, courteous, efficient appointment service to all Health Care Professions, patients, carers and relatives.

Actively contribute towards service development.

Maintain good communication skills when dealing with colleagues, patients, relatives, carers and other health care professions, utilising a variety of communication methods including verbal and electronic.

Constructively managing barriers to effective communication.

Use initiative to resolve conflicts in a mutually agreeable way, escalating to management where necessary.

Maintain confidentiality at all times as required by legislation and Trust Policy.




This advert closes on Wednesday 11 Sep 2024