Total 19 Others level Administrative / Clerical job vacancies in BA1 2BX

Please see the attached job description and person specification for more information about the role.

Please see the job description attached for all duties and responsibilities for this Children`s Therapies administration post.

What's involved with this role:

Temporary Finance Assistant/ Admin

Job Ref: Leicestershire BL TCL 364075

Pay Rate: £12.92 per hour PAYE

Hours per week: 37 Monday - Friday, normal working hours

Role Length: This opening assignment is for 12 months

City: LEICESTER

NPPV3 Vetting

NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure.

As part of the EMSOU Finance Team, the post holder will provide confidential financial and administrative support to the Head of Finance & Corporate Services, Regional Financial Management Accountant and the Finance Operations Lead.

Key Responsibilities:

Assist with the day-to-day administration of devolved budgets, financial estimates and general financial matters, ensuring transactions are accurately recorded to comply with financial regulations.
Prepare requested management information, monthly reports and statistics.
Research, extraction, manipulation and analysis of data to assist in the compilation of comprehensive management reports and audits.
Place orders for goods/services via the Finance System, ensuring delivery where required.
Check and scrutinise delivery notes, receipt goods, and code relevant invoices and input onto the Finance System for payment.
Raise invoices by checking and calculating payment and forwarding to appropriate forces, partners and external agencies.
Accurately maintain required on-site cash services, making cash payments, issue receipts, ensuring prompt banking and regular cash balancing, in compliance with laid down cash handling procedures
Maintain and reconcile the bank accounts, credit cards and cash accounts. This may require monitoring of bank accounts and process any urgent payments.

Qualifications:

Hold GCSE Grade C/Level 4 or equivalent in mathematics and English Language OR have relevant work experience of working to that standard.

Knowledge:

A working knowledge of managing Microsoft Outlook, Word, Excel and databases with the ability of presenting information in a concise, accurate manner.

Experience:

Experience of communicating and engaging with both internal and external stakeholders at a senior level.
Experience of dealing with financial issues such as budgets, estimates, purchase
ordering and scrutinising invoices for payment - desirable

Skills & Abilities:

The ability to assess new information and re organise to meet changing priorities and new work streams.
The ability to communicate effectively and professionally with people of all levels both verbally and in writing.
The ability to manage customer expectations.
Be able to work using own initiative and as part of a team.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.

ALD
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Job Ref: Leicestershire BL TCL 364075


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

Please see the attached job description and person specification for more information about the role.

Please see the attached job description and person specification for more information about the role.

Please see attached Job Description and Person Specification for further information regarding main responsibilities.

1. General duties Undertake a variety of administrative duties to assist in the smooth running of the RICE Centre including the provision of secretarial and administrative support to clinical staff and other members of the RICE Team. Offer exceptional customer and supporter care through delivering friendly and efficient assistance to the RICE team ensuring a positive and friendly experience for patients, families, supporters and other visitors either in person or via email or phone. Reception duties including greeting patients and visitors to the centre, answering the phones, and emails. Inputting data and producing reports from databases including the patient database and the fundraising database. Ensure waiting area and reception are kept clean and tidy To be flexible to the needs of the Centre to ensure the smooth running of the reception and Memory Clinic Establish and maintain effective communication and confidentiality of information 2. Patient records To provide medical secretarial services including word processing, filing, audio typing, photocopying and the composition of letters. To provide a fast and accurate copy and audio typing service to the centre, producing clinic letters and other documents. Maintain systems and process to ensure that patient information/data is available at the right time, that they are in the right place, and that they are complete and accurate Update patient information/data as required including once patients have been seen, ensuring notes are accurate and up to date. Maintain accurate confidential database records for all patients. Annual archiving of patient records following relevant policies and procedures. 3. General To support in the organisation of courses we run at RICE. Managing external booking for the meeting rooms, ensuring finance manager is aware of any invoices that are required. Setting up the meeting rooms when booked, and assisting with AV equipment as required.

Please find attached to the vacancy a detailed person specification and job description for further information about this role.

Please refer to the attached Job Description and Persons Specification for a full list of responsibilities.

Executive secretary needed in Leicester £12.92ph ref 361703

Full time hours on a temporary basis.

If you are interested in the role, please email your CV to beth@essentialemploy.co.uk quoting the reference number

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.

We have an exciting opportunity for an enthusiastic and highly motivated individual to join us as Administrative Officer – Strategy and Quality

You will be a key member of our small and friendly team. The role will be challenging, but enjoyable. You will be a well-organised, competent and efficient administrator with advanced IT and keyboard skills. An excellent communicator and a strong team-player, you will be a keen multi-tasker, who enjoys working across a diverse range of projects, communicating with both internal staff and external partners. You will be able to bring your strong organisational and administrative skills to a small team, helping manage day to day tasks and larger projects which focus on maintaining an efficient and effective administration service to support the ICP Secretariat Team.

You will have a very positive, ‘can do’ attitude and be able to prioritise, plan and organise your time efficiently and effectively.

No two days will be quite the same in this varied and flexible role. If you are as comfortable spending a day with the team as you are working independently and confidently with new people, this could be the job for you.

You will be responsible for a broad range of administrative functions, including diary management, administrative support to meetings and committees, finance and supplier administration, and ensuring that the team is generally supported to operate effectively through having functioning processes and equipment. You will provide a vital role for the team in ensuring complete and accurate record keeping, and in supporting system wide learning events and thinking differently events, both online and in-person.

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk & north Essex. Our dedicated staff deliver care from acute hospitals in Colchester & Ipswich, community hospitals, surgeries, community clinics & in patients’ own homes.

The Suffolk & North East Essex Integrated Care System (ICS) brings together the full spectrum of partners responsible for planning and delivering health & care across North East Essex, Ipswich, East and West Suffolk to ensure shared leadership and joint action to improve the health and wellbeing of the local community.

The Integrated Care Partnership (ICP) is a statutory partnership set up following the Health and Care Act 2022. We work in the best interests of residents in Suffolk & North East Essex by bringing together the NHS, local authorities, social care providers, voluntary & community organisations, social enterprises, and other key stakeholders as equal partners to agree how to improve health & care outcomes & experience.

We pride ourselves on supporting our staff. We offer a wide range of training & development opportunities, as well as flexible working options. Along with supporting you to achieve your career goals we offer a generous pension scheme, 27 days annual leave on commencement (pro rata) & access to a range of NHS discounts. Our Staff Health & Wellbeing programme offer a variety of services.

Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A

For full details of the responsibilities and duties of this role please see the attached job description.


This advert closes on Monday 13 May 2024

For full details of the responsibilities and duties of this role please see the attached job description.

Please see the attached Job Description and Person Specification for more information about the role.

Please find attached to the vacancy a detailed person specification and job description for further information about this role.

Admin Officer needed in Bath, £11.59ph - Reference: RQ1229188

1. Provide Microsoft Office and other information technology support, including the effective presentation and layout of reports and information, the composition of letters when requested, the maintenance of data bases and presentation of statistical information.

2. Demonstrate IT skills and the use of IT systems to other staff members within the team.

3. Develop and maintain information systems (spreadsheets/databases/charts). Input and retrieve management information. To respond to information and requests by colleagues and Members.

4. Arrange meetings as required, including date, venue, refreshments etc and providing the relevant documentation.

5. Attend meetings, take notes/minutes, and arrange distribution.

6. Maintain staff outlook diary and making appointments and other diary arrangements as requested.

7. Support team members and managers in maintaining accurate files, distribution of forms/tenders and keep records as necessary. To ensure that all personal information is maintained in a secure environment in accordance with the Data Protection Act.

8. Act as the first and central point of contact for the service both by telephone and in person. To determine and/or act independently, the initial response to enquiries which may be of a confidential/volatile nature.

9. Cover for other members of administrative staff across teams as needed.

10. Carry out financial duties in accordance with the financial regulations of the Client using appropriate software:
a) processing invoices
b) resolve queries relating to invoices
c) update and maintain spreadsheets
d) calculate costs on provider invoices including variations and enter on the IT system
e) raise purchase orders and set up new suppliers
f) raise debtor invoices and set up new debtors
g) process card payments using webpay

This is a full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.