Total 2,785 sales assistant job vacancies in Administrative / Clerical category in Islandwide

Responsibilities:

•  Provide sales administrative support to the Sales Team
•  Assist in the preparation of delivery order, purchasing order and invoicing
•  Handle phone and email enquiries, ensuring timely responses
•  Maintain good filing, photocopying, scanning documents & proper records of documents and correspondences
•  Prepare schedule plan and arrange delivery
•  Provide administrative support and undertake additional tasks as needed

Requirements:

•  Secondary level or Diploma in Sales
•  Good communication and coordination skills

Job Posting: Personal Assistant to Sales & Operations Director

Salary range: SGD4,000 to SGD6,000

Location: Singapore, Ubi

Key Duties & Responsibilities | About the Role

Reporting to the Head of Department for Sales & Operations, you will be exposed to a fastpace,

dynamic & friendly working environment. This role will require you to work with various

department heads, technology vendors and corporate customers closely. You will engage

often with business counterparts locally and overseas. Potentially, as you grow, you may be

promoted to a managerial role or a department head, given the career prospect layout for you.

As the Personal Assistant, you will provide administrative/ secretarial support

(including but not limited to):

• Research, prepare & handle confidential-related matters
• Maintain efficient filing system of internal, external and confidential business documents
• Attend meetings and corporate events on behalf whenever required & necessary
• Organizing/ managing appointments with prospective & existing clients, including setting venues where necessary
• Calendar management, agenda preparation, manage emails drafting & phone calls
• Assist in responding to selective emails on behalf to vendors, business partners, supplier etc.
• Prepare presentation materials only when necessary
• Professional and courteous telephone screening & liaison both internally and externally
• Scheduling conference calls and video conferences, whenever necessary
• Minutes taking for meetings
• Follow up on due course of actions after meetings and discussions
• Greet and co-ordinate on guests and visitors
• Assist in screening, filtering & hiring of candidates only for selected & key positions, working closely with the HR department
• Organizing events for team bonding, team gathering session
• Assist in official errands for company with collection and delivery of hand-hold items e.g. during festive seasons such as corporate gifts and deliver to key customers
• Occasionally assist in HOD’s personal errands e.g. bills payment, arranging appointments with associates for lunch meetings, managing personal appointments etc.
• Assist in ad-hoc tasks as and when required

Qualifications & Experience | About You

The ideal Personal Assistant:

• Min. degree Holder (in business management or related field) with 3 to 5 years of relevant working experience
• Proficient in MS office (Excel, Word, Outlook, PowerPoint)
• Strong interpersonal skills, excellent oral, written and verbal communications skills
• Ability to communicate effectively with business contacts via the phone, email, video and presentations
• Able to assist in MS Teams & Zoom on-line-meeting to manage internal & external meetings
• Independent, resourceful & a good team player is a must
• Meticulous and well-organized
• Positive working attitude, trustworthy and willing to learn
• Must be adaptable with fast-pace working environment
• Preferably someone with valid Singapore driving license but not a must
• Adaptable to a desk-bound role in an office environment 5-days work week
• Sales/Customer service relationship background is a plus
• The ideal candidate will be fluent in Mandarin and comfortable speaking and translating to Chinese counterparts.

Our Client’s HR benefits include (but are not limited to):

• Medical Insurance
• Birthday Leave
• Family Care Leave
• Exam Leave
• Marriage Token & Marriage Leave
• Yearly Gadget Claim
• Yearly Optical Claim
• Yearly Dental Claim
• Completion Bonus
• Business Traveling Opportunities

We welcome your application if you are enthusiastic about becoming an essential part of our client’s team and believe you have what it takes to excel in this role. Please provide your updated resume, cover letter, and relevant supporting documents.All applications will be treated in the strictest confidence. We regret that only shortlisted candidates will be notified.

Ivan Tan Wai Hong (EA Reg No: R2199004)

Director of Talent Acquisition and Relationships

"Empowering Progress, Inspiring Solutions"

Trific Solutions Pte Ltd (EA Licence Number: 23C1893)

7500A Beach Road #05-319, The Plaza Singapore 199591

Website / Facebook / TikTok / Linkedin / Telegram / Twitter (X)

Join our Telegram Channels for more job openings today,

https://t.me/TrificSolutionsHub

By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers for their consideration.

We are hiring Part Time Admin Sales.

Easy task to liase with customers and schedule meetings.

Work from Home Part Time.

You will be working remotely from home.

Flexible working hours.

We welcome all Homemakers to come apply.

If you are a home maker, who is responsible and discipline, and looking for a high part time income, we welcome you to send in your resume to apply.

Shortlisted candidates will be notified for an online interview.

Apply now.

· Reports to the management.

· Perform day-to-day office adminstration work.

· Prepare reports such as attendance, overtime, expenses claim etc to management.

· Prepare customized CIPL to origin countries for export to Singapore.

· Work closely with Management, Sales, Operations, and overseas counterparts on the smooth execution of customer's orders.

To provide essential administrative support to ensure the smooth operation of our office.

Key Responsibilities:

• Office Management: Manage office supplies, handle mail, and maintain filing systems.
• Scheduling: Organize and coordinate meetings, appointments, and events.
• Communication: Respond to inquiries, draft correspondence, and provide general administrative support.
• Financial Tasks: Prepare and submit expense reports.

Eligibility:
Open to Singaporean and Malaysian applicants. Quota available.

Application:
Please email your resume to hr@unitedpest.com.sg

Job Responsibilities:

1. Administrative Support: Manage the GM's schedule, including meetings, travel plans, and important events to ensure smooth operations.

2. Document Management: Draft and review documents, reports, and emails, ensuring all communications are clear and accurate.

3. Information Gathering and Reporting: Collect and organize information from various sources, providing timely and relevant updates to the GM.

4. Communication and Coordination: Liaise with internal teams and external partners to ensure project progress and task completion.

5. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and itineraries, ensuring seamless logistics.

6. Recruitment Support: Assist in recruitment-related tasks, such as screening candidates, coordinating interviews, and managing job postings.

7. Other Duties: Handle additional tasks and projects as assigned by the GM, ensuring effective and timely execution.

Our client, JT group, us looking for a Personal Assistant for immediate vacancy.

Job Overview:

This key role ensures the smooth operation of both corporate and individual client services, covering insurance claims, renewals, business development, event coordination, data analysis, and office management. The ideal candidate will effectively coordinate across departments, manage client relationships, and support both strategic initiatives and day-to-day operations.

Key Responsibilities:

Corporate & Individual Client Solutions (Insurance & Claims)

• Serve as the main point of contact for employees, clients, insurers, and HR.

• Manage the complete insurance renewal process, including coordinating terms, pricing discussions, and premium details.

• Oversee the claims process, ensuring timely communication between insurers and claimants.

• Handle new business quotations, working with various insurers to gather competitive offers and compile comparison tables.

• Maintain and update client and employee information, ensuring accurate records for all insurance matters.

Office Management & Event Coordination:

• Oversee office supplies, pantry inventory, and cleaning schedules to maintain a well-organized workspace.

• Coordinate logistics for corporate events and training sessions, including speaker arrangements, A/V setup, and resource documentation.

• Act as the vendor contact, managing event dates, communications, and stakeholder coordination.

Social Media & Website Management:

• Lead the social media team in creating content that aligns with company objectives.

• Manage and update the company website, collaborating with stakeholders to meet project deadlines.

• Drive creative social media campaigns to strengthen the company’s online presence and engagement.

Calendar & Personal Assistant Duties:

• Manage senior management’s personal and professional calendars, scheduling meetings, events, and training.

• Ensure all appointments and deadlines are handled with accuracy and timeliness.

Data Management & Reporting [OVERSEER]:

• Conduct data cleaning, analysis, and visualization for production and financial reports.

• Implement data automation processes and oversee database management.

• Update TV displays with the latest production figures in collaboration with relevant teams.

Human Resources & Recruitment [ADHOC]:

• Assist in the recruitment process for internships and part-time roles, including resume reviews and interviews.

• Work with department heads to onboard and train new staff on systems and procedures.

• Provide staff performance support, especially in social media, production figures, and office design projects.

We are looking for:

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal abilities.

• Experience in insurance, client management, and project coordination is advantageous.

• Proficiency in data analysis, social media management, and office administration.

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About the Role

As an Administrative Assistant at Knight Frank Strata Management business unit, you’ll be the key person in supporting both residents and team. Reporting to the Site Head, you will facilitate the onboarding of new residents, coordinate service requests and maintain an organized filing system. This position is ideal for a proactive individual with excellent interpersonal skills.

What you will be doing:

• Resident Support: Act as the first point of contact for residents and tenants, answering phone calls, handling enquiries and complaints with professionalism.
• Onboarding New Residents: Assist new owners and tenants in the application process for card access, keys and manage move-in/move-out logistics to ensure a seamless transition into their new homes.
• Service Coordination: Coordinate on-site inspections for Technician and Property Executive to promptly address residents’ service requests.
• Administrative Excellence: Manage petty cash vouchers and facility bookings. Provide administrative support by compiling weekly and monthly submissions for HQ Accounts. Establish and maintain an efficient filing system to streamline documentation and operations. Keep an accurate inventory of office stationery and track equipment maintenance records.

What we’re looking for someone who’s:

• Strong communication and interpersonal skills.
• Positive attitude with a can-do mindset.
• Detail-oriented.
• Proficient in Microsoft Office and comfortable using technology to streamline property management tasks.
• Candidates from residential development, service industry or Hospitality, Tourism, or Hotel Management will have an added advantage.
• Minimum of 'O' Level or equivalent qualifications.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.
• The chance to work with a global leader in property and facilities management.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

Job Description:

• Assist in managing day-to-day administrative tasks, including filing, organizing documents, and maintaining records.
• Handle customer enquiries via phone call and email.
• Coordinate and manage appointments, parent meetings, and staff schedules.
• Maintain up-to-date records of students, ensuring all required documentation is accurate and current.
• Keep track of inventory, including classroom materials and office supplies.
• Prepare reports on student attendance, activities, or other administrative matters.
• Perform other duties as assigned.

Job Requirement:

• Good interpersonal and communication skill
• With related experience from education industry
• Pay attention to details
• Able to work well in a team as well independently

AngelineMah

Reg No: R2096146

One Vogue Pte Ltd

EA License: 19C9629

This advertisement is recruiting for the position of Administrative Assistant.

If successfully selected, you will be seconded to MOE secondary school located in Toa Payoh.

Contract Period: From 01 January 2026 to 31 December 2026

Option to Extend: From 1 Jan 2026 to 31 Dec 2026.

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 9:00am to 6:30pm, inclusive of 1 hr lunch break
• Fridays: 9:30am to 6:30pm, inclusive of 1 hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays.

The service required are set out as follows :

• Procurement – procurement of adhoc small value items, including stationery, food catering, bus bookings.
• Student administration – Help to process applications for financial assistance and related schemes for students from low-income families.
• Finance matters – Follow up with parents on outstanding bills on a monthly basis. • Staff matters – Update leave and medical leave on the staff movement board.
• Record keeping – e.g. utilities and telecommunications monthly usage, photocopy monthly usage, maintain list of expiry dates of contracts and agreements.
• Attend to walk-in visitors (parents, vendors, etc) and students requiring assistance at the General Office.
• Attend to sick and injured students
• Answering telephone calls and directing the calls to relevant staff.
• Attend to incoming parcels and school emails
• Any other duties as and when assigned by the school.

The personnel shall minimally have the following qualifications, skills and experience:

• GCE ‘O’ Level Certificate or its equivalent, in the English medium.
• Good communication skills in English, and preferably be conversant in Mandarin.
• Able to work well under pressure and maintain a positive attitude even when under stress.
• A pleasant personality and a team player with good interpersonal skills.
• An independent worker with initiative.
• Has an eye for details, and has good organisation and time management skills.
• Proficient in Microsoft Office, especially in Word and Excel.

Candidate with relevant experience in school financial administration will be preferred

Beauty Industry (Asthetic Clinic)

- PA to CEO

- Mandarin speaking is compulsory

- Know Singapore culture and environment well

- Assist CEO for meetings arrangments

- Follow CEO to attend meetings and prepare meeting minutes

- Have car license is extra bonus

- At least Bachelor Degree holder

Working Location: Orchard Pacific Plaza

Working Hours: 10am-7pm

Salary Offer: SGD 3000 - SGD 3800 (depends on experience)

Submit your CV and latest picture to Ms Ong for direct application,

Whatsapp to +65 8866 1672.

***Mandarin speaking is compulsory***

Job Description:

• Duties may include fielding telephone calls, receiving and directing visitors.
• Performs administrative and office support activities.
• Assist with calculations of monthly workers' pay, allowances, OT etc.
• Submission of daily manpower report.
• Monitor daily attendance and leave record for Staffs and Workers.
• Handle administrative and other ad-hoc duties as assigned.

Job Requirements:

• Candidate must possess at least "O" Level.
• At least 2 Year(s) of working experience in the related field is required for this position.
• Excellent time management skills and ability to multi-task and prioritizes work.
• Friendly can-do attitude.
• A team player who works well with others.
• Proficiency in MS Office.
• Willing to work on Alternate Full Saturdays
• Site Office at Farrer Park Road / Jurong West

Roles & Responsibilities

- Issue Sales Order & Invoices

- Attend customers enquiry & daily quotations

- Coordination of delivery & shipments

- Liaise with customers & warehouse staff

- Liaise with the Logistic department to ensure timely deliveries

- Check data accuracy in orders and invoices and filing

- Answering phone calls

- Minimum GCE ' N ' Level or ITE with 1 to 2 years working experience. Candidates with no experience are welcome to apply

- Able to work independently with moderate supervision

- Able to commence work immediately or short notice will be an advantage

- Working Hour : Mon – Fri : 8.30am – 5.30pm,

Saturday : 8.30am- 12.30pm

- Working Location : Jurong East –34 Toh Guan Road East #01-19

- Job Types: Full-time, Permanent

- Please attach Full Resume to sales@foodjoy.com.sg

Data Research Executive

Job Responsibilities

• Perform administrative & clerical duties
• Provide assistance to Manager in support of all relevant works and activities
• Liaise, coordinate and organize meetings
• Prepare and manage incoming/ outgoing correspondences, reports and documents
• Perform data entry tasks and upkeep the files, records and databases in good order
• Perform any other tasks assigned by supervisor

Requirements

• A Diploma or Associate Degree in any discipline is preferred
• Fresh graduate applicants are welcomed
• 1-2 years of work experience would be a plus
• Strong proficiency in Microsoft Office Applications
• Willing to learn, positive service attitude and result-oriented
• Good communications and interpersonal skills and be a good team player
• Strong sense of discipline, good time management, detail-minded
• Can work under pressure, be high-efficient, independent and self-motivated
• Minimum able to work at least 3 days/week

• Assist in handling and maintaining proper records of feedback or complaints received from the residents.
• Assist the Condominium Manager in petty cash management and collection of payment by residents on daily basis, including daily account closing.
• Update the PMP system of all transactions for the contributions, facilities’ charges and deposits for receipts issuance to residents.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. according to House Rules, By Laws and Standard Operating Procedures.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Maintain inventory of office stationery and equipment maintenance record and perform general administrative duties.
• Co-ordinate council meetings and general meetings as instructed by the Condominium Manager.

· Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate

· Minimum 1 year working experience

· Computer literate

· Possess good work attitude

· Pleasant personality and able to work independently

· Good telephone etiquette and communication skills