What's involved with this role: Temporary Administrative Support – Resources Reference no: Guildford 5242306Pay Rate: £15.....
What's involved with this role:
Temporary Administrative Support – Resources
Reference no: Guildford 5242306
Pay Rate: £15.00 per hour PAYE
Hours per week: 37 Monday – Friday 8.30am to 5pm
Role Length: This opening assignment is for 5-6 months
City: Guildford, Surrey
Office based
The purpose of the role is to provide administrative support to our Development Management team. The post holder will be responsible for co-ordinating the processing of a high caseload of predominantly householder planning applications in support of the work of planning officers.
Key Responsibilities:
Answering email and telephone enquiries about planning matters.
To provide application support including uploading reports including conditions and consulting neighbours, stakeholders and consultees.
To check reports and decisions are issued with all the appropriate corporate standard.
Point of contact for planning officers, consultees, agents and applicants.
Redacting and publishing documents, adhering to data protection and GDPR standards.
To ensure team filing, all application paperwork and electronic records are kept updated and well organised.
Ensuring deadlines are met and decisions are issued within the agreed timeframes.
To carry out any additional duties or functions, as may be requested by management.
Assist the efficient, effective and consistent downloading and inputting of digital and hard copy Planning/building control applications.
Uploading applications, documents and decisions onto our Planning/Building Control system.
Utilising software to redact documents for publishing (Microsoft/Adobe/In house redaction tool).
Quality check downloaded/scanned documents and save document file onto the Network Storage System.
Accurately file name and index scanned/downloaded documents.
Be prepared to undertake administrative / supportive duties to assist other members of the Planning/Building Control Team undertaking any necessary training to fulfil this requirement.
Maintain confidentiality in line with agreed policy and relevant data protection legislation
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Qualifications:
A good level of education, includes GCSE (or equivalent) in English and Maths Grade C or above.
Skills & Experience:
Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Excellent communication skills with a strong customer facing/service background.
Strong administrative and processing skills.
Good organisational skills with the ability to take the initiative and prioritise workloads.
High accuracy rates on data entry as what is entered can form legal documents.
A proactive and flexible approach to changing workloads and demands.
Ability to work as part of a team and under your own initiative
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
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Job Ref: Guildford 5242306
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.
