Total 4 food beverage service job vacancies in Administrative / Clerical category in Singapore

• Serves as purchase card holder, purchase supplies, equipment and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling.
• Serves as the timekeeper in reviewing and verifying time and attendance; maintaining master files for area employees; performing leave audits; and informing the supervisor of any inconsistencies or aberrations in time and attendance.
• Receives and reviews incoming correspondence, ensuring necessary background material is attached when sending forward; and determines whether items can be personally addressed or need to be forwarded to the supervisor or other appropriate staff.
• Establishes, organizes and maintains a filing system of official material and records.
• Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes; prepares materials to be used in presentations or training conducted by the supervisor and staff.

WHAT IS THE TAXPAYER ADVOCATE SERVICE (TAS) DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Taxpayer Advocate Service (TAS), Executive Director Case Advocacy (EDCA)

The following are the duties of this position at the full working level.

• Receives, screens, and answers routine telephone calls. Provides telephone and receptionist services to visitors.
• Establishes, organizes, and maintains files of correspondence, manuals, and other related information. Maintains the files in accordance with IRS regulatory policies and guidance.
• Maintains the manager's calendar by scheduling, canceling and shifting appointments based on the manager's commitments.
• Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meetings when required to record and transcribe minutes from written notes. Prepares minutes of conferences or meetings and distributes as per manager's instructions.
• Briefs the manager on important and office related facts, issues, reports, and correspondence arising during the manager's absence.

• Creates and implements new methods for coordinating the administrative work of a complex organization with centralized and decentralized organizational offices requiring complicated administrative controls to accomplish the work of the organization.
• Based on knowledge of administrative practices, implements procedures designed to improve administrative effectiveness.
• Oversees the administrative activities to ensure accuracy for procedural compliance and that all required tasks are being performed correctly.
• Oversees the state training program and employee development.
• Incumbent interprets established and pertinent regulations and organizational policies, management principles, administrative rules, and staffing guidelines.
• Develops and maintains computer spreadsheets, databases, and other software to monitor NRCS operations.
• Monitors resource allocations and makes recommendation based on funding. Provides analysis of historic and current allocation and spending trends.
• Reviews and recommends changes to operational procedures and provides technical assistance to employees throughout the organization.