Total 2 finance banking insurance job vacancies in Administrative / Clerical category in H1547 - HB Oakland, CA (2001 Broadway)

Job Description:

Pacific Life is investing in bright, agile, and diverse talent to contribute to our mission of innovating our business and creating a superior customer experience. We’re actively seeking a talented Senior Executive Administrative Assistant II to join Pacific Life Risk Management (PLRM) in our Newport Beach, CA office (hybrid work schedule).

As a Senior Executive Administrative Assistant, you'll play a key role in providing a broad range of administrative and technical support to several teams within PLRM. You will report directly to the Executive Vice President and Chief Risk Officer (CRO) and additionally you will support three senior officers.

How you will make an impact:

• Proactive calendar management using MS Outlook, effectively manage calendar conflicts
• Manage the monthly Division Risk Management Committee (DRMC) meetings including scheduling, agenda, materials, and SharePoint site
• Collaborate with Division Admins on all insurance risk and market risk activity. as needed
• Assist with planning and managing the annual PLRM offsite meeting including agenda, travel, catering, etc.
• Make travel arrangements and prepare expense reports using Concur
• Manage invoicing requests for the team using Coupa
• Manage all IT & Facilities requests for the team
• Onboard new team members
• Provide back-up support to the PLRM Divisional Executive Admin
• Complete miscellaneous tasks and projects, as assigned.

The experience you will bring:

• 5+ years of administrative experience supporting senior-level executives
• Strong experience with Microsoft Office 365 applications (Excel, Outlook, PowerPoint, Teams, Sharepoint) and Adobe Acrobat
• Approachable, professional, and self-motivated individual with a calm, positive and collaborative attitude
• Ability to make independent decisions regarding planning, organizing, and scheduling work
• Excellent organizational skills, ability to prioritize and handle multiple tasks, independent thinking, maintaining confidentiality, use of discretion, ability to handle time-sensitive projects and adapt to changes quickly
• Excellent problem solving and administrative skills to handle a wide variety of complex situations
• Ability to resolve conflicts involving specific administrative responsibilities
• Extremely detailed-oriented and uses sound judgment
• Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills

What will make you stand out:

• Experience using Coupa

You belong at Pacific Life

At Pacific Life we are committed to a culture of belonging, a space where all employees are empowered to be authentic. One way we cultivate an inclusive culture is through our employee connection groups. The purpose of these employee-led groups is to offer a place to build community, connection, camaraderie, and a sense of belonging. Each group can be active in education, advocacy, recruitment, and community building throughout our organization. Learn more about our employee connection groups at www.pacificlife.com.

Want to learn more about life at Pacific Life? Take an inside look at our company culture: Instagram.com/lifeatpacificlife.

#LI-AJ1

#LI-hybrid

Base Pay Range:

The base pay range noted represents the company’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay.

Your Benefits Start Day 1  
 

Your wellbeing is important to Pacific Life, and we’re committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we’ve got you covered.

• Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents

• Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off

• Paid Parental Leave as well as an Adoption Assistance Program

• Competitive 401k savings plan with company match and an additional contribution regardless of participation

EEO Statement:

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.

Job Description:

Pacific Life is investing in bright, agile and diverse talent to contribute to our mission of innovating our business and creating a superior customer experience. We’re actively seeking a talented Senior Executive Administrative Assistant to join our Institutional Product Division in Newport Beach, CA (hybrid schedule).

The Senior Executive Administrative Specialist will be responsible for a broad range of administrative and technical duties in support of the Institutional Division. This person will be the primary administrative support for our Head of Institutional Retirement Solutions and other senior staff. We are seeking a candidate who can maintain a positive and professional attitude under pressure, with the flexibility to adapt to changing priorities in a deadline driven environment.

How you will make an impact:

• Calendar management utilizing Microsoft Outlook; must be flexible with last minute schedule changes and urgent meeting requests
• Coordinate conference/meeting room set-up, order catering, and make logistical arrangements including ensuring audio/video equipment is functioning properly in advance of meetings
• Ad-hoc administrative projects and general administrative support
• Use Concur to arrange and maintain travel plans and itineraries
• Use Concur to assist with the timely submission of expense reports and all appropriate follow-up work
• Processing invoices from external parties
• Screening and handling of telephone calls

​

The experience you will bring: 

• 5+ years administrative experience supporting senior level executives and general administrative suppo
• Proficiency in Microsoft Office 360 applications (Outlook, Word,Excel, and PowerPoint) and Adobe Acrobat
• Approachable, professional and self-motivated individual with a positive and can-do attitude
• Ability to make independent decisions regarding planning, organizing and scheduling work
• Must have exceptional organizational skills, be able to prioritize and handle multiple tasks, think independently, maintain confidentiality, use discretion, able to handle time sensitive projects and adapt to changes quickly
• Excellent problem solving and administrative skills to handle a wide variety of complex situations
• Ability to resolve conflicts involving specific administrative responsibilities
• Must be extremely detailed-oriented and use sound judgment
• Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills
• Ability to maintain a calm and diplomatic manner
• Must be able to work occasional overtime as required

You belong at Pacific Life

At Pacific Life we are committed to a culture of belonging, a space where all employees are empowered to be authentic. One way we cultivate an inclusive culture is through our employee connection groups. The purpose of these employee-led groups is to offer a place to build community, connection, camaraderie, and a sense of belonging. Each group can be active in education, advocacy, recruitment, and community building throughout our organization. Learn more about our employee connection groups at www.pacificlife.com.

Want to learn more about life at Pacific Life? Take an inside look at our company culture: Instagram.com/lifeatpacificlife.

#LI-AJ1

#LI-hybrid

Base Pay Range:

The base pay range noted represents the company’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay.

Your Benefits Start Day 1  
 

Your wellbeing is important to Pacific Life, and we’re committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we’ve got you covered.

• Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents

• Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off

• Paid Parental Leave as well as an Adoption Assistance Program

• Competitive 401k savings plan with company match and an additional contribution regardless of participation

EEO Statement:

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.