Total 12 business management project planning job vacancies in Administrative / Clerical category in 28 Liberty Street, New York, NY

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Inventory Management: Maintain accurate and up-to-date inventory records.
  Conduct regular physical inventory counts and reconcile discrepancies.
  Monitor stock levels to identify potential shortages or overstocks.
  Implement and maintain inventory control systems and procedures.
  
• Purchasing and Procurement: Process purchase orders and track deliveries.
  Coordinate with suppliers to ensure timely deliveries.
  Negotiate favorable terms with suppliers.
  
• Data Entry and Reporting: Accurately input inventory data into the inventory management system.
  Generate reports on inventory levels, usage, and purchasing trends.
  Analyze data to identify areas for improvement and cost reduction.
  
• Operations: Coordinate with warehouse staff to ensure efficient workflow.
  Maintain a clean and organized warehouse environment.

Qualifications:

• Diploma or equivalent.
• Minimum 1 year of relevant experience
• Proficiency in inventory management software
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

Job Description

Seeking an organized, proactive, and efficient Assistant Admin Manager to join their team. The Assistant Admin Manager will support the Manager in daily office tasks, help streamline office operations, and ensure the staff and expatriates has adequate support to work efficiently. This role requires superior management skills, and excellent communication skills.

• Responsible for corporate secretarial work.
• Assist in supervising daily operations of the organization.
• Ensure office tasks including scheduling, correspondence, and reporting are handled efficiently.
• Provide support to expatriates, including but not limited to, coordinating relocation, assisting with local registration procedures, and helping to familiarize them with local customs and practices.
• Manage office and showroom facilities to ensure a safe and comfortable work environment.
• Oversee vendor contracts and conduct negotiations to ensure cost-effective solutions.
• Assist in organising company events or conferences.
• Consider and promote activities to improve business operations.

Job Requirement

• Bachelor’s degree in business administration or relevant field.
• Knowledge in business law would be an added advantage.
• 5 years experience in an administrative role, preferably min. 1year in a managerial position.
• Experience in managing and supporting expatriates.
• Excellent organizational and multitasking abilities.
• Strong knowledge of office procedures and basic accounting principles.
• Proficient in MS Office for creating documents, spreadsheets, and presentations.
• Strong interpersonal and communication skills.
• Ability to handle confidential information.
• Team player with leadership skills.

Interested applicants pls send in a copy of your resume with your current, expected salaries and availability in Microsoft Word format to Low See Wei (R1551122) for immediate processing.

Kindly indicate in your email subject title as "Job Application for 19322 Assistant Admin Manager (Expatriates Management, Office Operations) SW228"

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities

Thank you.

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Handle key administrative tasks, client communications, and financial documentation.

Responsibilities:

• Serve as a primary contact for client scheduling and inquiries.
• Assist in preparing, reviewing, and organizing client financial documents and reports.
• Manage the manager's calendar and follow up on key tasks.
• Maintain client records in CRM systems.
• Provide comprehensive administrative support to enhance productivity.

Requirements:

• Paid trainings and industry certifications
• Proficiency with office software
• Strong communication and organizational skills
• High attention to detail, with the ability to manage confidential information responsibly.
• Excellent communication skills and a client-focused attitude

Key Responsibilities:

• Manage and organize office files, records, and documentation.
• Answer and direct phone calls, emails, and other communications.
• Assist in the preparation of reports, presentations, and correspondence.
• Support other departments with various administrative tasks as needed.

Qualifications:

• Proven experience as an administrative assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Proficient in Chinese is a must.

KEY RESPONSIBILITIES

• Handle all office administration matters and provide full administrative support including managing schedules, appointments and correspondences, organizing meetings, maintaining filing systems (both digital and physical), handling travel arrangements and itineraries and managing databases and updating records
• Act as a first point of contact including screening and handling phone calls and inquiries.
• Manage personal commitments and appointments for the employer
• Assist in special projects and initiatives as assigned
• Research and compile information for projects or tasks
• Provide logistical support for events, meetings and conferences

REQUIREMENTS

• Diploma or degree in business studies, administration, management or equivalent
• At least 3 years of working experience as personal assistant or administration manager
• Possess strong written and verbal communication skills in English
• Proficient in Microsoft Office and communication tools
• Able to maintain high level of confidentiality
• Singaporeans and PRs only

Role and Responsibilities

• Source and manage outsourced vendors/service providers to ensure preventive maintenance are carried out as planned
• Manage all facilities related activities (aircon, electrical, cleanliness, fire safety, stationery, pantry, security, office space, etc)
• Review and recommend replacement/improvement plans.
• Conduct regular checks on grounds to ensure office space are well maintained.
• Have managerial responsibilities for handling a few direct reports within the Corporate Admin team.
• Handling leasing matters
• Running RFPs/RFQs for office renovation projects and service contract
• Overseeing operational matters to ensure that the office facilities are well maintained
• Ensure compliance to the safe management measures.

Requirements

• Degree in Building, Property Management, Facilities Management, or equivalent
• 8 to 10 years of relevant work experience
• Knowledge of mechanical & electrical maintenance
• Multi-tasking, resourceful and good sense of work priority & urgency
• Ability to work independently and in a team
• Strong written and verbal communications skills.
• Project fit-out experience will be an added advantage.
• Experience in managing service provider contracts will be advantageous
• Familiarity with public sector procurement governance and processes will be advantageous

Responsibilities:

• Creation of lease agreements and standard lease variation in Lease Management System
• Update and maintain tenants' contacts, tenancy schedules, floor plans and other lease related documents
• Liaise with tenants and solicitors to facilitate and prepare lease agreements and documents
• Stamping for new leases as well as renewals
• Reconcile audited sales report and prepare GTO billing
• Send out regular reminders to tenants for submission of audited sales, insurance certificates and other documents
• Track status of tenant submissions and general filing of documents
• Verify lease and bank documents to ensure accuracy
• Liaise with finance department on billing enquiries from tenants and deposit refunds
• Oversee and ensure that billing and other financial transactions (such as agency fees, refund of security deposit, tenancy arrears) are followed up timely
• Seek approval and process lease related invoices
• Send internal memos on updates of tenant movements and updates
• Other general administrative and clerical duties
• Any other assigned duties

Requirements:

• Diploma or Certificate in Business Studies, Management or equivalent
• Minimum 2 years of relevant working experiences in general office responsibilities and procedures
• Good communications and interpersonal skills
• Proficient in MS Office applications and preferably with lease documentation software experience

Duties

- Assist in client information collection and form fill up

- Routine company secretary document updating, filing and scanning for clients and own company

- Assist supervisor to prepare project introduction documents from time to time

- Assist in claim form preparation for directors

- Handle general administrative duties, such as: call answering, arrange delivery (dispatch and receiving), office supplies maintenance etc.

- Welcome/ receive guests and attend to guests when required

- Any other ad-hoc duties as assigned by supervisor.

Qualifications, Experience & Skills

- Min GCE A Level/ Diploma

- Proficient in Microsoft office such as Excel and Word

- Able to communicate effectively in Mandarin and English with Oriental speaking clients and associates

- Meticulous, positive attitude, good interpersonal and coordination skills

- Good communication skills, both verbal and written

- Able to commence work immediately or within short notice

- Good mandrain speaker

Additional Information

- Location near Clarke Quay Central

- 5-day work week, 9 am to 6 pm

- Qualified or interested candidates, please send your updated resume in WORDS

format, stating the following : -

· Availability

· Current / last drawn salaries

· Reasons for leaving previous employment

· Past and expected Salary

We regret that only shortlisted candidates will be notified.

Department/Unit:

Work Shift:

Essential Duties and Responsibilities

• Assist with implementation of the Health Equity Project (HEP).  This program provides support to community members and patients in addressing healthcare system and social determinant of health-related needs such as accessing health insurance, finding a primary care provider, addressing food insecurity, or arranging medical transportation.
• Train as a Certified Application Counselor with the NYS of Health and complete annual recertification training.  Utilize this training to assist individuals enrolling in health insurance.
• Provide direct assistance to HEP clients and patients at community and clinical sites in Albany.
• Assist with program evaluation and tracking activities.
• Work as part of an interdisciplinary team with medical students, graduate students, physicians, community organization staff, and AMC faculty.
• Oversee medical student activities and scheduling.
• Other duties as assigned.
   

Qualifications

• Bachelor’s degree in public health, social work, health related field or liberal arts.  Master’s degree in a related field preferred but not required.
• Knowledge of medical terminology.
• Professional experience in public health, social work, case management, or healthcare administration.
• Experience working in diverse and/or underserved communities.
• Knowledge of public health and social factors that impact healthcare.
• Excellent written and oral communication skills.
• Ability to organize work effectively, set priorities, and manage time.
• Experience creating reports and training documents.
• Commitment to social justice and equity in healthcare.
• Proficiency with Microsoft programs including Outlook, Teams, Sharepoint, and Excel.
• Strong attention to detail and demonstrated ability to use sound judgment in decision making.
• Excellent organizational skills with demonstrated time management skills.
• Excellent cultural humility, competency and integrity skills demonstrating the ability to work effectively and efficiently with a diverse population.
• Ability to work well independently as well as within a team unit.

Salary Range: $19.79/hr - $33.10/hr

Thank you for your interest in Albany Medical Center!​

Albany Medical is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Job position summary

Reporting to the Group Manager, the main responsibility of the admin assistant is to provide daily administrative support to the team.

Key Roles and Responsibilities

• Liaise with Manager/ Superintendents for prompt supply of technical spare parts or vsl repair jobs.
• Handle purchasing activities as well as arranging logistic to connect the spares to the vessels.
• Create job sheet in Tally Accounting system and Issue PO to vendor.
• Provide delivery note/ proforma invoice/ packing list to the vendor for delivery.
• Send enquiry/ requisitions to suppliers worldwide for quotations of supply of technical spare parts.
• Liaise with vessels on any information required pertaining to requisitions.
• Follow up with quotation from suppliers.
• Assist in logistics arrangement (air freight/ sea freight/ land transport/ sea transport)
• Liaise with agents and ships for supply of spare parts and sometimes repairs to vessels worldwide.
• Document filing / sending final costing to accounts for billing/ Invoicing.

Relationship

• Technical and Accounts Department

Job experience, functional knowledge & qualifications

• 1 – 2 years administrative experience is preferred
• Minimum A-level/ITE/Diploma holder
• Fresh graduate with a good attitude will also be considered
• Basic knowledge of Energy Management Systems and / or energy conservation methods is an advantage

Competencies

Level 1

Level One Competencies

Effective decision-making

• Analysis & Problem Solving

Interacting with others

• Collaboration, inclusion & teamwork
• Listening and communicating

Driving high quality

• Customer focus
• Planning & organizing
• Initiative
• Accountability

It's fun to work at a company where people truly believe in what they are doing!

Job Description:

The Site Manager is responsible for overseeing the daily operations and ensuring exceptional client service at one of our on-site support services centers or client sites. Will also responsible for the supervision of all employees at the site, including recruiting, training, and development of their professional skills.  

Essential Job Responsibilities

• Serves as the principal liaison between EPIQ, the client’s administration and the site employees

• Provides excellent client white glove customer service to all end-users at the site

• Provides onsite leadership with the Epiq team, and encourages staff development in their careers

• Continuously looks for opportunities to increase the efficiency of our on-site operations

• Seeks opportunities to increase our capabilities and makes recommendations to the key contact

• Demonstrates proficiency in explaining all products, services, turnaround times, delivery schedules and guarantees to the client

• Recruits and interviews potential EPIQ candidates for available positions at the site

• Hires, trains, manages, and evaluates all personnel assigned to the site

• Schedules personnel to ensure compliance with performance standards and makes sure contracted hours of operation are covered without incurring overtime

• Compiles, collects, and reporting for all data necessary to provide the client with monthly management reports

• Displays high ethical standard, integrity, work ethic, and loyalty

Qualifications & Requirements

• High School Diploma or equivalent; Associate Degree preferred

• Previous management experience in a client service oriented field, preferably mail/copy/production

• Detail oriented with good verbal and written communication skills, with the ability to resolve complaints

• Strong initiative required; ability to work independently with minimal direct supervision

• Working knowledge of Microsoft products such as MS Word, Excel, and Outlook

• Ability to walk, bend, kneel, stand or sit for an extended period of time

The Compensation range for this role is 59,161.00 - 88,742.00 USD Annual and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request.  Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.

Responsibilities:

1. Assist the boss in conducting live streaming activities, ensuring smooth execution.

2. Manage the boss's schedule, efficiently coordinate various tasks.

3. Handle administrative tasks such as document processing and meeting organization.

4. Demonstrate attention to detail, adept at handling unforeseen situations effectively.

Requirements:

1. Bachelor's degree or higher.

2. Relevant work experience with fluent English proficiency.

3. Dependable and reliable, maintaining a positive attitude in emergency situations.

4. Meticulous attention to detail, ensuring high-quality work completion.

5. Professional appearance and excellent communication and interpersonal skills.

6. Ability to adapt to a flexible work schedule, aligning with the boss's dynamic agenda.

We regret to share that only shortlisted candidates will be notified.

www.dadaconsultants.com

Data provided is for recruitment purposes only

Business Registration Number: 201735941W

Licence Number: 18S9037