Total 82 art design entertainment job vacancies in Administrative / Clerical category in Singapore

Responsibilities:

· Responsible for the smooth running of projects by tracking progress and provide timely updates to the management on status, budget, irregularities, and risks.

· Provide secretariat support and manage the day-to-day operations of the Office of the PVC.

· Proactively manage the CEO’s diary and engagements including arrangement of oversea business and personal trips.

· Coordinate diaries, events and meetings for the management team.

· Arrange and coordinate functions, external visitors, travel arrangements and support for all inbound and outbound staff visits/conference trips.

· Draft, and prepare correspondence, reports and presentations for the PVC and CEO.

· Provide support for meetings and committees, including preparation of agendas, minutes and actions arising, and coordinate the submission of reports.

· Liaison with corporate secretary service provider in the arrangement of Board of Directors’ meetings.

· Prepare and lodge documents with ACRA and other government agencies. Maintain statutory filings and ensure proper statutory records.

· Coordinate preparation of papers and reports for Committees, Council and Board with the management team.

· Manage, plan, and execute in-house guests’ events and celebrations.

· Work collaboratively with the academic and professional team, providing the necessary and relevant administrative support including but not limited to marketing activities and corporate events.

· Manage the purchasing of office stationery and other consumables including pantry and catering, maintenance servicing, and procurement of supplies.

Requirements:

• Must have strong office and administrative skills and strong people skills

• Strong attention to detail

• Ability to work without supervision

• Excellent time management skills

• Exceptional communication and customer service skills

• Strong prioritization and organization skills

• Ability to handle highly confidential information

• Strong record keeping skills

• Presentation skills, including welcoming guests to events

• Ability to multitask

• Bilingual in English and Mandarin is required for this position

Position Overview:

We are seeking a dedicated and highly organized Personal Assistant to provide comprehensive administrative and personal support to our Director. The ideal candidate will excel in managing multiple tasks, maintaining confidentiality, and possessing exceptional communication skills. This role requires a proactive and adaptable individual who can anticipate the Director's needs and ensure a seamless workflow.

Job Description:

• Manage the Director's calendar, appointments, and meetings, ensuring effective time management and coordination.
• Screen and prioritize emails, correspondence, and phone calls, responding on behalf of the Director when necessary.
• Prepare and edit documents, presentations, and reports, maintaining a high level of accuracy and attention to detail.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, while considering cost-effective options.
• Assist in organizing internal and external events, conferences, and meetings, including logistical arrangements and material preparation.
• Conduct research, gather data, and compile information for various projects and presentations.
• Maintain confidential and sensitive information, exercising discretion and professionalism at all times.
• Assist in managing expenses, invoices, and financial documentation, ensuring accuracy and adherence to company policies.
• Act as a liaison between the Director and other departments, teams, and external stakeholders.
• Handle personal errands and tasks as directed by the Director, contributing to a balanced work-life for the Director.

Job Requirements:

• Bachelor's degree in Business Administration, Finance or a related field.
• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting high-level executives.
• Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong written and verbal communication skills, including the ability to draft professional correspondence and communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion and ability to handle confidential information with integrity and professionalism.
• Excellent problem-solving skills and the capacity to anticipate the needs of the Director.
• Strong attention to detail and accuracy in all tasks performed.
• Ability to work independently and as part of a team, taking initiative and demonstrating a proactive attitude.
• Flexibility to adapt to changing priorities and requirements.
• Strong interpersonal skills and the ability to work with individuals at all levels of the organization.
• Proficiency in spoken and written Chinese is required to facilitate communication with Mandarin-speaking stakeholders
• Availability for frequently overseas business travel, as required by the Director's schedule and business needs.
• Valid Class 3/3A Singapore Driving License with a clean driving record

• Report on the status of accounts payable and receivable
• Invoice preparation and follow-up, financial statement reconciliation
• Update internal accounting databases and spreadsheets
• Responsible for management and budgeting of cash flows
• Review effectiveness of internal controls with rspect of payment cycle
• Updating of cashbook and timely posting to the General Ledger
• Assist in the monthly closing of accounts including preparation of accounting journals and quaterly GST filing
• Hnadle general office administration matters
• Assist in other ad-hoc projects as required

• Basic knowledge on Accounting (AP,AR)
• Check and verify suppliers' invoices before input into system
• Update of daily collection ledgers
• Maintain proper accounting records
• Assist in issuing sales invocies and receipt
• Track vouchers and maintain voucher tracking list
• Any other ad-hoc duties assigned

Accounts Administrator responsibilities include:

• Managing obligations to suppliers, customers and third-party vendors
• Processing bank deposits
• Reconciling financial statements

Responsibilities

• Manage obligations to suppliers, customers and third-party vendors
• Process bank deposits
• Reconcile financial statements
• Prepare, send and store invoices
• Contact clients and send reminders to ensure timely payments
• Submit tax forms
• Identify and address discrepancies
• Report on the status of accounts payable and receivable
• Update internal accounting databases and spreadsheets

Requirements and skills

• Proven work experience as an Accounts Administrator or similar role
• Good knowledge of bookkeeping procedures and debt collection regulations
• Hands-on experience with accounting software
• Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
• Solid data entry skills with an ability to identify numerical errors
• Good organizational and time-management abilities

• Provide general administrative / clerical duties and support
• Assist in inventory management, logistic support, co-ordination and customer service
• Any ad-hoc duties and support when necessary
• Filing, photocopying, scanning & faxing of documents, etc
• Manage admin duties such as data entry, email, preparing of simple contracts & issuing of invoices, etc
• Handling of mails and phone calls
• Care ,maintance, preparation and storage of flowers upon receiving and schedule
• Other general administrative works, including cleaning and organizing of studio

Duties

• To adhere to and follow strictly with the Company’s procedure.
• Accounting and basic administration
• Able to fulfill a full set of accounts for IRAS tax submission, AP & AR process, GL, account reconciliation, etc.
• Day-to-day operation and responsible for supporting the company in a variety of ways including bookkeeping, communications, scheduling, data entry, secretarial services.

Requirements

• Experience would be an advantage.
• Well-versed in MS Office, especially MS Excel and Word
• Highly self-motivated, good working attitude with a high level of professionalism & integrity.
• Able to start working immediately, 5 and a half working days based on MOM 44h per week.
• Able to use accounting software

Job description

Permanent Part-Time Studio Admin

My Art Studio (www.myartstudio.sg) offers an array of creative of art programmes for children 3-12 years old, with a strong emphasis on having a holistic approach to creativity. Our art programmes are run in primary schools, childcare centres and in the studio. We also provide art jamming sessions for adults and events, as well as team-bonding through art for corporate partners.

We are looking for an independent, self-driven and resourceful individuals with warm personalities to join us as Part Time Studio Admin to assist in the administration work. You must be comfortable doing sales, speaking with customers and liaise with teachers.

**Only applicants who do not require work pass sponsorship can apply.**

Job Description

· Able to promptly and professionally attend to all walk-in potential customers and their incoming phone/email enquiries. Communicate effective and ensure closure for new prospective customers after they come for a trial lesson

· Establishing excellent rapport with parents, children and teachers

· Assist in overall support for operations, coordination and general office administration through a variety of tasks related to organization and communication

· Assist support in off-site art programs and events.

· Assist in the day-to-day administration of the Studio (roster, scheduling, payments, etc.)

· Assist in student enrolments (enquiries, registration, assessments, etc.)

· Assist in scheduling art classes to ensure optimal use of resources (classrooms, materials, etc.)

· Assist in regular and workshop facilitation and prepare the studio before and after workshops

· Assist teacher(s) with workshops when required

· Ensure the safety and appropriate behavior of students while in the studio

· Assist in the preparation of monthly report and update to Stakeholders

· Promptly update and maintain student system to ensure accuracy

· Maintain inventory list and manage/pack online orders

· Record keeping and basic accounting duties

· Maintain routine facilities management for Studio

· Any other duties as assigned by Studio Manager

Requirements

• Able to converse fluently in English and Mandarin
• Cheerful and sociable. Enjoy working around and communicate with young people.
• Excellent interpersonal and communication skills
• Meticulous, fast learner and can work with minimal supervision
• Team player who can function well both independently and collaboratively
• Independent, meticulous and able to produce quality work.
• Proficient in Microsoft Office especially in Excel and Word
• Prior experience in enrichment center with administration (Preferred)
• Have knowledge in Art (Preferred but not necessary)
• Higher Secondary/Pre-U/'A' Level, Diploma, Advanced/Higher/Graduate Diploma

Flexible working arrangement:

· Permanent part-time role

· Min 12 months commitment

· Min 2-3 working days in a week

· Able to work weekends and weekdays

· Between Tue to Fri: 10.30am to 7.30pm/8.30pm

· Between Sat and Sun: 9am to 5pm/6pm

· Location is in Serangoon Garden

Interested candidates please send your CV with below information:

· Personal details

· Educational qualifications

· Prior work experience, if any

· Date able to start

We regret only shortlisted candidates will be contacted.

Job Types: Part-time, Permanent, Fresh graduate, Freelance

Part-time hours: 10-20 per week

Salary: From $8.50 per hour

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Evening shift
• Weekend availability

Supplemental pay types:

• Overtime pay

Experience:

• Administrative: 1 year (Preferred)

Shift availability:

• Evening Shift (Preferred)
• Day Shift (Preferred)

Personal Assistant | Gallery In-charge | Office Administration | Proficient in Ms Office | Support Senior Management | Orchard

Location: Orchard Rd
Working Days: 5 days A Week
Working hours : discuss during interview (but art gallery open from 10am-7pm)
Salary : $3000 - $3800 (depends on candidate last drawn and experience)

Responsibilities

• Assist management team in planning, coordinating, overseeing and managing staff and services.
• Provide executive secretarial support on both personal and business matters to senior management including meetings, conference scheduling and travel arrangement.
• Manage tenancy agreements and service provider's service for office facilities.
• Assist in general office administration and coordination with service vendors for office facility matters, renovation, equipment purchases and maintenance and contract negotiations.
• Maintain proper filing system and ensures effective document control for easy access and retrieval
• Participate as a member of management and advice on the administrative implications of all matters being reviewed and give comments as required.
• Prioritize work urgency and practice well-planned time management in fulfilling work functions and to ensure all tasks are of a consistently high standard
• Actively identify opportunities for process improvements to create efficiencies and support capability to business needs
• Provide support for other projects/assignments whenever Management requires
• Any other adhoc duties as assigned

Requirements

• At least 3 to 5 years of relevant working experience
• Min Diploma in office administration or relevant
• Proficiency with Microsoft office applications

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: supreme.cc.han@gmail.com

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Admin Cum HR Assistant

Responsibilities:

· Handle recruitments such as posting of job advertisement, source for candidates and coordinate interview

· Prepare and maintain the personal record of all work permit holders

· Handle the onboarding/training/repatriation of employees

· Responsible for payroll processing, administer leave & training records

· Ensure accuracy and timely submission of HR reports and surveys

· Rewards & Recognition & Compensation & benefits

· Enforcing company policies & practices

· Support daily operation of in Finance, HR and Admin Department

· Record suppliers’ invoices and staff claims

· Reconcile AP balance against supplier’s SOA

· Prepare and submit GST returns

· Maintain accounting files and records.

· Other ad hoc duties assigned

Responsibilities

• Data entry, Filing, Binding and Preparing documents or samples for sumbission
• Manage, track and report inventory or relevant
• Following up with suppliers and vendors
• Streamline processes and procedures to support the office

Requirements

• Pleasant personality and Team Player
• Precise and Motivated
• Good interpersonal and effective communication skills
• Good MS Office knowledge

Accountabilities of Specialty Ad & Design Analyst:

· Subject matter expert for Ad and Design solutions, including our Neuro products

· Process oriented. Executes end to end project independently

· Reviews data for errors and inconsistencies.

· Prepares input and collaborates with internal and external stakeholders.

· Analyzes study results to draft reports and presentations.

· Prepares initial client correspondence.

· Interacts with client staff on routine issues.

· Attends client meetings and presentations.

· Works on follow-up requests.

Location: Orchard
Working Days: 5 days A Week
Working hours : discuss during interview (but art gallery open from 10am-7pm)
Salary : $3000 - $3800 (depends on experience)

Responsibilities

• Assist management team in planning, coordinating, overseeing and managing staff and services.
• Provide executive secretarial support on both personal and business matters to senior management including meetings, conference scheduling and travel arrangement.
• Manage tenancy agreements and service provider's service for office facilities.
• Assist in general office administration and coordination with service vendors for office facility matters, renovation, equipment purchases and maintenance and contract negotiations.
• Maintain proper filing system and ensures effective document control for easy access and retrieval
• Participate as a member of management and advice on the administrative implications of all matters being reviewed and give comments as required.
• Prioritize work urgency and practice well-planned time management in fulfilling work functions and to ensure all tasks are of a consistently high standard
• Actively identify opportunities for process improvements to create efficiencies and support capability to business needs
• Provide support for other projects/assignments whenever Management requires
• Any other adhoc duties as assigned

Requirements

• At least 3 years of relevant working experience
• Min Diploma in office administration or relevant
• Proficiency with Microsoft office applications

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：supreme.johnlau@gmail.com

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.

Chez Alfa Laval, nous en faisons toujours plus pour relever les défis les plus complexes. Nous sommes mus par la volonté d'accélérer la réussite de nos clients, de nos collaborateurs et de la planète. Pour y parvenir, nous avons besoin de personnes impliquées et curieuses. La curiosité est l'étincelle à l'origine de grandes idées. Et les grandes idées contribuent au progrès.

En tant que membre de notre équipe, vous évoluez dans un environnement de travail très diversifié qui met l'accent sur l'autonomie. Vous êtes là pour faire la différence. Pour établir en permanence de nouvelles passerelles vers l'avenir, avec des solutions durables qui ont un impact sur les problèmes les plus urgents de notre planète. Pour offrir à tous un monde meilleur. Jour après jour.

Alors, nous avons piqué votre curiosité ? Pour en savoir plus, rendez-vous sur le site alfalaval.com

Who are you? / Qui êtes-vous ? 

Doté(e) d’une véritable orientation Client et d’un très bon relationnel, vous mettez tout en œuvre pour supporter l’organisation et atteindre le niveau de satisfaction attendu par nos Clients.

Manager aguerri(e) et appréciant le travail en équipe, vous faites preuve d’un bon esprit d’analyse, de synthèse et de réactivité. Vous savez prendre des décisions rapides et donner l’impulsion nécessaire pour assurer la bonne exécution des commandes Clients.

What’s the job ? Quel est le poste ? 

Membre du Comité Management du site, vous êtes responsable d’un département d’une quinzaine de personnes composé d’un service Design/Support aux projets Engineering To Order (ETO) et d’un pôle de gestion d’affaires Configure To Order (CTO).

A ce titre, vos principales missions seront de :

Scope Engineering To Order (ETO) :

• Encadrer les cellules design, documentation/inspection & lancement/enregistrement de commandes en support à l’organisation Projets Clients.

• Veiller à ce que les livrables projets soient fournis selon les attentes qualité et délai et coûts.

• Assurer une bonne interface et communication avec l’organisation Projets clients.

• Participer et piloter des projets d’organisation et d’amélioration du service.

Scope Configure To Order (CTO) :

• Encadrer un pôle de gestion d’affaires standards comprenant des chargés d’affaires et dessinateurs CTO.

• Veiller à ce que les commandes CTO soient livrées en respectant les critères qualité, délai et coût.

• Assurer l’interface entre les commandes Clients et les différents services internes de l’entreprise

• Mettre en place des process efficaces

• Définir des axes d’amélioration sur la gestion des commandes Clients CTO en lien avec les Sales Companies du Groupe Alfa Laval.

What do you know ? Que connaissez-vous ?

De formation ingénieur ou études supérieures techniques, vous justifiez d’une solide expérience en management ainsi qu’une expérience réussie de minimum 5 ans en projets industriels.

Vous parlez anglais couramment

Job Description:

Airbus Defence & Space recherche un.e Ingénieur analyse et design optique (f/h) pour rejoindre notre département Analyses, Architecture et AIT Optique de la division transnationale « Instrumentation Optique » dans l’entité Observation de la Terre et Science (EOS – Space systems)] basé à Toulouse, France.

Vous ferez partie d'une équipe qui développe des instruments optiques spatiaux pour les principales agences européennes (ESA, CNES, DLR, …) et des clients Export couvrant un très large spectre de l’UV à l’Infra-Rouge thermique. Ces instruments sont par exemple des LIDAR (ATLID, MERLIN), des instruments pour la météorologie (MetOp-SG avec IASI-NG, Sentinel-5 and METimage), des spectromètres multispectraux (S2-MSI, Microcarb, …), des charges utiles scientifiques pour des missions lointaines (HERSCHEL, GAIA, EUCLID) ou des caméras d’observation de la Terre équipées de grands télescopes. Ces instruments sont développés à Toulouse (France), Ottobrunn ou Friedrichshafen (Allemagne).

Vous serez l’interlocuteur privilégié du bureau d’étude et des architectes œuvrant sur le développement des charges utiles optiques de nos satellites. Vous assurerez l’amélioration continue des méthodes et des outils.

Votre environnement de travail :

Capitale mondiale de l'aéronautique et capitale européenne de la recherche dans le spatial, Toulouse est une ville dynamique du sud-ouest de la France desservie par un aéroport international. Idéalement située entre la mer Méditerranée et l'océan Atlantique et à proximité des Pyrénées, elle offre de nombreuses possibilités d'activités de plein air !

Parce que nous prenons soin de vous :

• Avantages financiers: Salaire attractif, accords d’intéressement et de participation, plan d'épargne salariale abondé par Airbus et plan d’actionnariat salarié avec attribution d'actions gratuites sur la base du volontariat.
• Équilibre vie privée / professionnelle: Des jours de congés supplémentaires pour occasions spéciales et des options de transfert de congés, un comité d'entreprise proposant de nombreuses activités socio-culturelles et sportives et d’autres services.
• Bien-être / santé: couverture complémentaire des frais de santé et de prévoyance (incapacité, invalidité, décès). Selon le site : centre de services de santé, services de conciergerie, salle de sport, application de covoiturage.
• Développement individuel: des opportunités d’évolution et des possibilités de formations nombreuses (catalogue de plus de 10.000 e-formations disponibles en libre accès pour développer votre employabilité, certifications, programmes de développement accéléré, parcours expert, mobilité nationale et internationale).

Chez Airbus, nous vous aidons à travailler, à vous connecter et à collaborer plus facilement et de manière plus flexible. Partout où cela est possible, nous favorisons la flexibilité dans nos modes de travail afin de stimuler l'esprit d'innovation.

Vos challenges:

Vos principales missions et responsabilités en tant qu’analyste et designer optique sont :

• Exercer votre talent de designer et calculateur optique en concevant et maintenant des modèles optiques ( Code V / Zemax),  de lumière parasite (FRED), des outils de simulation (Matlab, Python, Scilab,…),
• Contribuer au gain de contrats en apportant votre support aux propositions techniques pour le périmètre du design et de l’analyse optique ainsi qu’au chiffrage des activités d’analyses optiques dans les projets,
• Contribuer dans le cadre des études amonts et futurs programmes (phase 0 et A/B1) au design de concept d’instruments,
• Assister les architectes optiques en effectuant toutes les analyses nécessaires à l'établissement et à la validation du cahier des charges des équipements,
• Etre force d’innovation en proposants des sujets de R&D (interne ou externe) visant à développer de nouveaux concepts instruments, briques technologiques pour préparer le futur.

Votre profil:

• Minimum 5 ans d’expérience dans le domaine de l’analyse optique (calculs, simulation, …) et de l’instrumentation, idéalement dans le spatial,
• Vous avez une très grande maîtrise des logiciels optiques commerciaux comme CodeV préférentiellement (ou Zemax), FRED et ainsi que dans la programmation logicielle (Matlab,Python, …),
• Vous avez une bonne connaissance des composants optiques (miroirs, coatings, réseaux de diffraction, optique free form, combinaisons de lentilles), des différents matériaux optiques (IR, compatible spatial, …) et des lasers,
• Vous avez démontré des facultés à comprendre des systèmes optiques complexes,
• Vous avez une bonne connaissance de la conception, du développement, de la production et tests d’équipements et instruments spatiaux,
• Vous avez une bonne connaissance des fournisseurs optiques et de la définition technique de leurs produits Vous êtes à l’aise en communication en français et en anglais pour partager vos résultats et convaincre de vos solutions en interne et également en externe face à un client.
• Soft skills : capacité à convaincre, innovant.e, persévérant.e, attitude positive, collaboratif/ve,
• Langues : niveau avancé en anglais.

Ce poste nécessite d'être éligible à une habilitation par les autorités reconnues. Vous ne matchez pas à 100%? Pas d'inquiétude! Airbus vous accompagnera dans votre plan de développement.

Donnez une nouvelle dimension à votre carrière en candidatant en ligne maintenant!

#LI-AM1

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Employment Type:

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Experience Level:

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By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.