Total 745 Senior Executive administrative clerical job vacancies in Administrative / Clerical category in Singapore

JOB DESCRIPTION:

• Manage and route email or phone appropriately
• Prepare report on Sales and Receivable
• Coordination between Sales and Technical Team
• Manage and order office supplies
• Organize company documents into updated filing systems
• Address employees’ and clients’ queries (via email, phone or in-person)
• Prepare and checking staff’s expense claim and sales commission
• Preparation of online monthly submission to KWSP, Perkeso and LHDN
• In charge to arrange import and export shipment including permit application
• Monitoring and in charge for RMA (return & return item)

REQUIREMENTS:

• Proven work experience as an Administrative Coordinator, Administrator or similar role.
• Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
• Basic accounting software (MYOB) knowledge and basic accounting skill
• Solid time-management abilities with the ability to prioritize tasks
• Excellent verbal and written communication skills
• High school diploma; additional qualification in Office Administration is a plus
• At least 2 years of working experience in the related field
• Applicants must be willing to work in Puchong
• Full time position available

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Central location
• Casual dress code
• Company trips
• Personal leave
• Open culture
• Personal development opportunities
• Paid training and development

Responsibilities

1.      Answering phone call.

2.      Goods receiving, checking, labelling and update daily goods receive record. 

3.      Prepare Purchase Order, loan form, Delivery Order, etc.

4.      Liaise with the supplier for the latest ETA and direct delivery status.

6.      Arrange & monitor goods delivery by courier.

7.      Assist with stock take by quarterly. 

8.      Familiar in SQL system, Microsoft Excel, Microsoft word.

9.      Other ad-hoc task as assigned.

Requirement

1. 2 Year(s) of working experience in the related field is required for this position.

2. Required languages: English, Mandarin and Bahasa Malaysia.

3. Ability to multi-task and work independently and as part of a team, with a positive and organized approach. 

 Benefits

• Attractive Year End Performance Bonus
• Company trips
• Regular team activities
• Annual Leave / Medical Leave
• Medical, Dentist, Optical, Parking claim
• A fast-growing company that ensures career growth.
• On-Job Training Provided.

職責

1.接聽電話。

2. 收貨、檢查、貼上標籤並更新日常收貨記錄。

3. 準備採購訂單、貸款單、交貨單等。

4. 與供應商聯絡，以了解最新的預計到達時間和直接交貨狀態。

6. 安排和監控快遞的貨物交付。

7.協助做好季度盤點工作。

8. 熟悉SQL系統、Microsoft Excel、Microsoft Word。

9. 交辦的其他臨時任務。

要求

1. 該職位需要2年相關領域的工作經驗。

2. 所需語言：英語、華語和馬來語。

3. 能夠同時處理多項任務並獨立工作和團隊合作，積極且有組織性。

好處

• 誘人的年終績效獎金
• 公司旅行
• 定期團隊活動
• 年假/病假
• 醫療、牙醫、光學、停車索賠
• 快速發展的公司，確保職業發展。
• 提供在職培訓。

Sacred Heart RC Primary School

Senior Clerical Assistant

Grade C SP4 - £24,404 - £25,183 FTE per annum
Working hours Full time/ Part time/ Job share
Please state on your application whether you would want full time or part time hours.
Permanent Post - Term time
Start Date: Tuesday 7th January 2025

The Governors are seeking to appoint a Senior Clerical Assistant to work in our busy school office. They will be joining an enthusiastic team to manage reception and provide general administrative support to the school.

As a Roman Catholic School our mission statement is central and paramount to our daily work and all candidates must be able to demonstrate their commitment to our school ethos.

Main Duties and Responsibilities
Excellent literacy, numeracy.
Competent user of office packages word, excel, outlook etc.
Experience of working in a busy office environment, school experience desired but not essential.
Ability to multi task & to work as part of a team.
Be hard working and able to use your own initiative.
Undertake Reception duties, including answering the telephone and face-to-face enquiries.
Assist with first aid.
Contribute to the overall ethos, work and aims of the school.
Assist with Parent enquiries of all natures
Any other duties relevant to the post

Candidates will be expected to demonstrate a high level of flexibility towards their work.

Visits to the school are by appointment and can be arranged by contacting the School Business Manager on 01942 634681.

Application forms and further details are available on greater jobs www.greater.jobs or alternatively on our school website at https://www.sacred-heart.bolton.sch.uk/vacancies/

Please send your application form to jobs@sacred-heart.bolton.sch.uk

Closing Date & Shortlisting: Wednesday 4th December 2024
Interviews: Monday 9th December 2024 at 10:30am

Sacred Heart RC Primary School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Appointment is subject to a satisfactory enhanced disclosure from the Disclosure and Barring Service and two satisfactory references.

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Do you like impacting and making a difference in people's lives? Do you have a keen eye for detail? Do you enjoy communicating with a wide range of people? If you answered 'Yes,' we would love to hear from you!


We are recruiting for an exciting position with our well-established Government client based in Armagh. This is an excellent opportunity to work within the Public Sector and develop your career by providing advice and assistance to Education Authority officers, customers, the public and other professionals regarding agreed service aspects, utilising your practical administrative skills.


As the temporary Senior Clerical Officer, you will be responsible for the processing and payment of all school invoices, petty cash claims, HQ Admin invoices, Sub-contractor invoices, Travel and Subsistence claims and invoices from Budget Holders for Earmarked Funding and Special Initiatives.


You will be responsible for:

• Ensuring all invoices are properly authorised
• Ensuring all invoices are properly coded
• Adding supplier codes/cost codes and batching all invoices
• Input of batches to Oracle via computer and authorisation of same
• Checking and amending any incorrect batches
• Maintenance of Supplier file such as preparing, creating and amending Supplier's details
• Weekly filing and sorting/distributing office mail
• Any other duties as required by the Accounts Manager.

Essential Criteria:

• Ability to organise a busy workload to deliver effective results on time
• Flexibility to meet changing demands as required
• Ability to communicate and work effectively with others as part of a team
• Ability to use own initiative to solve problems and respond to others
• Ability to take e responsive and customer focused approach to work
• Excellent ICT skills including Excel
• Confidentiality

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring
• Ability to work across school admissions teams in all admissions regions across NI.
• No weekend work (Shift pattern Mon-Fri 9am-5pm)

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

The rate of pay is £12.52 per hour, the hours of work are 0900-1700 Monday to Friday.
If you would like to apply for this role, please call Melissa Grogan at Brook Street (UK) Ltd on 028 90 881100 or email your CV via the `Apply` link.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

SENIOR CLERICAL ASSISTANT LADYWOOD SCHOOL

Ladywood School is a primary special school for pupils with complex learning difficulties. There are currently 206 pupils on roll across two sites.

Ladywood has been judged as an outstanding school by OFSTED on 3 consecutive occasions, most recently in January 2023.

‘Leaders and staff at Ladywood School value every pupil for their uniqueness. The school’s inspiring and creative community, where staff make learning fun, allows pupils to thrive’. (Ofsted 2023)

Ladywood is a proud member of Woodbridge Trust, which is a local partnership with Firwood School and Woodbridge College. We were awarded Bolton News ‘Primary School of the Year 2018’ and the Nasen award for ‘Co-production with Children and Young people and their Families’ in 2019.

Due to school expansion, trustees are looking to appoint an efficient and flexible Senior Clerical Assistant to join our friendly team and to provide reception duties and general administrative support. As the first point of contact you will provide a first rate service to all visitors whilst performing your daily tasks. If you can remain calm under pressure, have a flexible approach and have excellent admin skills, we would like to hear from you.

Contract: 37 hours per week
(Monday Friday Term time + 5 days)
Start Date: 6th January 2024
Grade D SCP 6 -11 £21,564.23-£23,350.48 per annum (Actual Salary)

Visits to school are warmly welcomed by prior arrangement by telephoning school office on 01204 333400.

Closing date for applications: Wednesday 20th November 2024
Interviews will be held on Tuesday 26th November 2024

Application packs may be downloaded and returned to HR@Ladywood.bolton.sch.uk

The school is committed to safer recruitment practice and pre-employment checks will be undertaken before any appointment is confirmed this includes an online social media check. This post is subject to an enhanced disclosure from the Disclosure and Barring Service (DBS). The school is committed to safeguarding and promoting the welfare of children and young people and it expects staff and volunteers to share this commitment.

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JOB DESCRIPTION:-

- Perform full spectrum of administrative tasks including handling incoming phone calls, receive guests, data entry, filling, manage office supply and etc.

- Assist in procurement and data update in ERP environment

- Logistics arrangment

- Assist in ISO audit documentation and policy updates

- Handling payroll, HR and MOM work pass related matters

- Any other ad-hoc duties assigned by the immediate superior / Managment

REQUIREMENTS:-

- Candidate must possess at least a Professional Certificate / Nitec/ Diploma in Business Studies / Administration / Management or equivalent.

- At least 1 year of working experience

- Able to work independently and meticulous

- Possess excellent interpersonal and communications skills

- Strong time managment skills to meet deadlines and handle time-sensitive tasks

- Conversant with Microsoft Office and ERP

- Candidates will be compensated according to their exposure and competencies

JOB RESPONSIBILITIES

Responsibilities include:

• Serving as the primary point of contact for outlet feedback and concerns based on guidelines provided, diligently resolving issues and maintaining positive relationships.
• Managing incoming and outgoing communications, which includes emails and phone calls, as well as drafting and proofreading written communications.
• Accurate data entry into various software systems, spreadsheets, and databases.
• Maintain accurate records and databases, ensuring that information is readily accessible when needed.
• Issue invoices, delivery orders, and purchase orders accurately within given timeline.
• Collaborate with logistics agents and overseas purchase agents to facilitate smooth importing processes.
• Prepare and verify the necessary documents for shipments.
• Perform any ad-hoc tasks assigned to support the smooth operation of the department and the company.

JOB REQUIREMENTS

• Diploma in Business Administration/ Accounts-related discipline
• At least 2 years of relevant working experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge in Sage accounting system an advantage
• Strong organizational and time-management skills.
• Good spoken and written English.
• Meticulous, able to spot abnormalities and close loops.
• Ability to multitask and prioritize tasks.
• Problem-solving skills and a proactive approach to tasks.

Responsibilities :

· Supports an SME organisation by assisting in designing and implementing policies, planning, designing, implementing, monitoring and refining administrative and operational processes for various functions and projects across all departments – administration, accounting, sales, human resource, information technology, technical support, regulatory affairs and warehousing and logistics.

Job Duties :

· Develops and implements company-wide operational processes and procedures.

· Oversees compliance with internal procedures

· Accomplishes human results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counselling and disciplining employees; developing training and growth opportunities.

· Provides regulatory support by collating data and information from product owners, communicating with regulatory authorities, administering licence/certificate applications and renewals.

· Ensures compliance with regulatory authorities in all areas of operations

· Handles periodic audits by regulators such as the Health Science Authority.

· Develops and implements policies to ensure a healthy, safe and pleasant working environment for all

· Develops information technology policies and processes

· Develops and implements environmentally-friendly and socially-responsible policies

· Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.

· Contributes to team effort by accomplishing related results as needed.

The Role

You’ll be providing support to the management and key leaders in keeping a smooth daily operations of the business and office. To excel in this role, you will need to be highly organised, extremely detail-oriented, self-motivated, have the ability to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities.

Additionally, the ability to effectively communicate and manage multiple assignments and people simultaneously is vital. Other responsibilities will include:

• Procuring and managing office inventory and supplies
• Frontdesk reception duties such as answering/ channeling of calls and hosting of guests/ clients
• Overall office space management
• Key liaison personnel with various vendors/ suppliers e.g. insurance agent(s), telecommunication provider (internet and phone lines), building management and etc.
• Manage any office maintenance related matters with the property management, ensuring repairs are made in a timely fashion
• Ensure the functioning and regular maintenance of office equipments such as projectors, printer/ copier
• General administrative duties such as travel-related arrangement (e.g. flight, accommodation, visa, transportation), mail/ correspondence, courier, meeting scheduling/ coordination
• Up-to-date record and systematic documentation across all general/ administrative matters such as ISO documentation, supplier/ vendors listing etc.
• Accurate tracking of general office spending and log receipts/ invoices
• Other administrative duties as assigned
• Assist in organising team outings and events such as annual office party, team building events and regular social gatherings

What we look for:

• Adequate administrative experience
• Strong verbal and written communication skills; ability to communicate to variety of levels, both internally and externally
• Flexible, resilient and agile; comfortable working with ambiguity whereby change is the only constant
• Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks
• Exceptional ability to prioritise, problem-solve and make decisions
• Great attention to detail
• Highly motivated with an impeccable work ethics
• Strong computer literacy - Highly proficient in Microsoft Office (especially MS Word, Excel and PowerPoint as well as the Google Platform
• Experience with marine/ dredging industry is a plus

Program enquiry stage:

· Responding to the queries of customer enquiring on the course.

· Answer phone enquiries about the course.

· Creating standard email templates in conjunction with marketing teams.

· Follow up with leads that comes to training webpage but did not register.

· Work with marketing team to follow-up on the leads generated through various marketing channels.

Registration and enrolment:

· Post customer filling registration form, to send them email for due diligence (request ACRA cert, UEN number, declaration form) (before confirming the subsidy).

· After due diligence send the payment link/ details.

· Confirmation with finance team on receipt of payment.

· Create class grouping based on the registrations (work with industry team for grouping).

· Sent class groupings to participants.

· Sent the standard welcome pack to the participants (work with product team).

· Send reminders of the course commencement to participants – 2 weeks before, 1 week before etc.

· Create and track the participant repository.

· Process request for changing participant name or any other details

· Process refunds and postponements.

· Create SOP’s for all above with project owner.

ESG Training and post engagement:

· Sending post survey forms and collecting feed backs.

· Send pre-reading and other require material after each module (work with product team).

· Engage participants post training with other suite of services (work with sales).

Sales Operation

· Prepare Sales Order Processing and follow up on order fulfilment. Including but not limited to address their queries, anticipate issues on a timely basis.

· Administration of documentation controls for order fulfilment.

· Monitor, track and advise clients on their applications status.

· Review and guide clients on the documents required for certification.

· Responsible for administrative matters in relation to pre and post sales activities.

· Identify, propose and implement improvements to the process to meet customer critical issues.

· Responsible for updating, maintaining, processing and analyzing the Green Label databases to provide usable data to support the SGLS & Eco Certification sales team.

· Ensure that all data are updated accurately and in a timely manner.

· Vendor invoice verification.

· Collaborate with Finance for bi-weekly Accounts receivable report, and follow through with clients.

· Support Sales on Accounts receivable handling.

· Liaise with Environment Engineers for constructive response to client’s queries.

· Monitor KPI (service turnaround timeline) and escalate for prompt resolution.

Operations/ Office Administration

· Maintain smooth & efficient office and facilities operation.

· Liaise with external vendors and monitor service maintenance contracts.

· Liaise with IT Vendor for IT-related matters such as technical support and IT related assets.

· All other Operations scope of work that may varies from time to time.

Others:

· Handle all customer enquiries pertaining to Sales, Eco-Office, SGLS and ESG training;

· Coordinate with external vendors (e.g. auditors)

· Support all Company event (SEAA and SGA)

· Any adhoc task as and when assigned by your direct supervisor or the Management.

This is a crticial position which needs to be filled out urgently. Candidates who are able to start work immediately will be an added advantage.

Executive Offshore was established to provide high quality services to the offshore industry. The company operates an exclusive fleet of modern offshore vessels to cater to clients requiring quality offshore support services in the Oil and Gas Industry.

Executive Offshore is part of Executive Group, an ensemble of seven maritime service providers, headquartered in Singapore with offices in 11 cities around the world. Group services include ship management, management and ownership of offshore vessels, marine supply and repairs, chartering and commercial management, maritime software solutions and maritime training centre. (www.executive-group.com)

What we offer

The Executive Group is poised to lead the maritime services industry by driving innovations and creating strategic value for its partners.

In order to keep pace with its growth and expansion, the company is looking for highly motivated and passionate individuals to join the team with tremendous growth potential within its group companies.

Job Description

1. Provide administrative support to the Chartering Department by conducting market surveys and participating in tendering activities.
2. Assist with monthly invoicing and handle ad-hoc charter invoices as needed.
3. Support the accounts payable team by entering data into the Phoenix system for planned maintenance and closely monitoring payments to vendors/suppliers.
4. Compile daily vessel reports for billing purposes.
5. Ensure that vessel trading certificates are kept up to date.
6. Perform additional tasks as assigned.

Requirements

• ‘A’ Level / Diploma qualification.
• Excellent written and verbal communication skills.
• Proficiency in MS Office applications.
• Exceptional Attention to detail
• Candidates with prior secretarial experience in ship management companies or related industries will be given preference.

We’re looking for a full-time to join part of our Family!

1) Admin Executive

• Invoicing, Taking orders, Purchasing, Data Entry etc..
• Handling of online platform like GrabFood etc (menu update & ordering issues etc)
• Assisting to other Departments if necessary
• ISO recording and documents preparation
• Ad Hoc

Proficient in Microsoft Window: Excel, Word and Accounting Software: Quickbook

Location - Kaki Bukit

Interested candidates, please email us at mingfa.matters@gmail.com

Job Description:

· Work closely with the Condo Manager in assisting all aspects of management including administrative and financial duties.

· Organize and maintain file system, and files correspondence and other records. Answer phones and communicate via email in a timely manner.

· Assist residents and staff to ensure excellent customer service.

Job Requirements:

· Conversant in Building Maintenance and Strata Management Act

· Strong communication and negotiation skill.

· Ability to handle pressure and multiple tasks.

· Good administrative and Computer literacy.

· Mature and outgoing personality.

· At least 1 year experience in condominium/building management.

· Salary will commensurate with experience and qualification.

• To Manage Manpower & allocation of manpower for production/Construction works. (Structural/Architectural trades works and other Manpower of Indirect (MOI) cost Works).
•  To prepare the Hours and concrete Dispatch for Cost Control Report
•  Prepare the back charge report. (To sub-contractors and suppliers if any)
•  To Supervise/Monitor material Order, Delivery to site, storage, and material distribution tosite
•  Site Storage arrangements
•  Co-Ordination with PD/PM/Superintendent to Manage manpower allocation.
•  Workers / Supervision – Payroll preparation
•  Electronic Productivity Submission System (ePSS) Update in BCA Website.
•  To Assist Recruitment of new worker/Feedback to HR Department.
•  Handling of Workers Dormitory and Transportation.
•  Traffic/Security Control @ Site including Biometric Authentication System.
•  BCA website updating on Project Core trade Deployment Manage & Workers Core trade/Multi-Skills Monitoring and Keep record.
•  Co-ordination and Handling of Workers Admin activities – Eg: Workers Leave/Course
• Apply / WP Renewal/Core trade/Absent/MC.
•  Add-hock Supervision works on site (Archi/Structure works)
• To supervise all the administrative works and preparing the report.
•  To Supervise all kind of HR Works
•  To supervise all workshop activities – Raw Materials Receiving and inspect the Material after Fabrication materials check the QA/QC inspection then delivery to particular sites.
•  To Coordinate with Site in charge and Manage workshop production Report.
•  To make small program template to implement to our task to reduce the time consume.
•  To supervise all the store activities Works and preparing report.