Total 42 job vacancies by NHS Jobs

As a key member of our administrative team, you will be expected to undertake a variety of administrative duties to assist in the smooth running of the practice, including the provision of secretarial and clerical support to clinical staff and other members of the practice team. You will be required to project a positive and friendly image to patients and other visitors, either in person or via the telephone. Part of your role will be to assist and direct patient in accessing the appropriate service or healthcare in a courteous, efficient, and effective manner. To perform all clerical & administrative duties: To provide efficient audio, copy typing & word processing service for Practice staff teams as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate & quality manner. Managing choose & book to make appointments, bookings & admissions as required including e-Referrals To establish &maintain filing and administrative systems so that written/computer information is easily accessible & secure. To retrieve medical records & assist the completion of medical/insurance records. File patient records & correspondence in patient medical records. To receive incoming & initiate outgoing telephone calls in order to facilitate timely & appropriate communications with others, taking messages and dealing with appropriate queries. Utilising Lexacom To maintain the computer clinic system in an accurate & secure manner. To assist with the gathering of statistics & information when required. To provide cover for members of the practice team in periods of sickness & annual leave. In liaison with the clerk responsible, maintain adequate supplies of office stationery in order to perform your secretarial duties.

Job Title: Medical Secretary The post-holder will provide a comprehensive and highly efficient administration and secretarial service to GPs and teams within the practice To communicate effectively with patients / carers regarding appointment and treatment related matters The post-holder will be expected to work independently and manage and prioritise their workload, liaising closely with the wider administration team within the practice. Job Responsibilities: To provide secretarial support within the practice To provide an efficient audio, copy typing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes, etc. in an accurate and quality manner To attend meetings and take minutes as required To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries To assist with the gathering of statistics and information when required To process medico-legal report requests Monitor daily tasks and complete tasks as required To type correspondence or other documents on behalf of the clinicians and managers To provide cover for members of the secretarial team during periods of sickness and annual leave To liaise with external agencies including hospitals and service providers and provide reports/results where appropriate To liaise with other services (clinical and administrative) and practices and take action where appropriate Deal with telephone queries from Patients, General Practitioners, Consultants and Hospitals, as well as general Departmental matters. To undertake referral processing for Patients attending the practice. Information Management Use IT templates and mail merge as required in order to generate letters.

To participate in the provision of a welcoming and confidential reception service to clients, staff and visitors. To participate in the provision of an efficient clerical support service to clinical and managerial staff. To provide administrative support and undertake clerical duties requested by managerial and clinical staff within the health centre. To provide reception duties at the health centre for staff and patients. To deal with requests, incoming calls and enquiries and forward onto the relevant personnel as appropriate. To book and notify patients of appointments. To type reports and correspondence. To implement and maintain adequate filing and follow up systems. To undertake general clerical duties including the collection, distribution and posting of mail. To ensure that manual and electronic records are maintained and up to date, including filing of documents in health records and facilitating the smooth and timely transfer of records in and out of the area as required Provide members of the public with supplies available from the health centre. To travel to and work from other bases within the organisation to carry out administration support. To provide any other duties as delegated by the Centre Manager Please note that this post does not meet the pay level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

The post holder is required to provide a lead role with responsibility for the day-to-day management of administration and secretarial staff. Co-ordinating an efficient and effective administration and secretarial service. To ensure that data quality and timelines meet Trust and CQUIN targets. Close liaison with Contractors, Trust Estates, IT, Procurement and Support Services Departments to ensure that the site is managed effectively and efficiently. To manage the Health and Safety Workbook under the provision of the Trusts Health and Safety policy in relation to admin staff and site common areas. This role requires an experienced individual, with qualifications and/or previous experience in the day-to-day management of staff. The post holder will have excellent communication and organisational skills and have working experience of site management. Please note that this post does not meet the pay level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

Working under the direction of the PMO System Administrator to develop skills to: Provide diary management & meeting organisation for the Trust PMO team and Key Improvement Teams. Deal with enquiries referring on as appropriate. Provide configuration management for documentation within the PMO. Assist with the preparation of documents for meetings and training events, photocopying, collating and distributing. Compile Reports for programme meetings. Attend meetings and subsequently produce & distribute notes and actions. Maintain the PMO system and produce simple reports. Provide ad hoc admin support to projects where deemed necessary. Provide admin for the PMO training programmes. Progress to more complex PMO duties to aid personal development and potential career opportunities. Please refer to the job description and person specification attached to the advert for the full details of the vacancy.

1. Provide a complete Personal Assistant service to the Deputy Chief Executive including organising travel arrangements, proactively managing diaries and e-mail accounts, dealing with actions from meetings and application of e-signatures. 2. Provide administrative support to the wider Executive Team including organising travel arrangements, proactively managing diaries, processing of correspondence and application of e-signatures 3. To deal effectively with highly confidential and sensitive issues, maintaining confidentiality at all times. 4. To work efficiently and flexibly within the Executive Services office team, maintaining a highly professional level of support within the team environment, and providing assistance and cover where necessary. 5. To build effective working relationships both with internal and external stakeholders both in person and virtually to take into account the nature of different working arrangements. 6. To draft documents and correspondence on behalf of the Deputy Chief Executive and Executive Directors and to format documents, such as letters and presentations, as required. 7. To screen the Deputy Chief Executives email for meeting requests and action appropriately, always maintaining awareness of confidentiality 8. To maintain the diaries of the Deputy Chief Executive and Executive Directors, organise meetings and arrange appointments as required, booking rooms and arranging and providing refreshments where appropriate. 9. Ensure that a secretarial support service is provided to Non-Executive Directors as required where cover is necessary in the absence of other team members. You should also have excellent keyboard skills and know how to format and produce documents using an in-depth knowledge of Microsoft Office products in particular Microsoft Outlook, Teams, Word, and Excel. 10. Be responsible for the management of the teams PA Admin calendar, inbox and workplan to ensure sufficient resource is provided to administer all administrative tasks and subgroup meetings for which the team is responsible. 11. To provide meetings administration service to subgroups of the Trust Board committees, including clearing of papers and issuing agenda and reports, as well as maintaining the work programme. 12. To clear papers and minute meetings. 13. To support the Head of Executive Services in promoting good standards of corporate governance, administration and minute taking. 14. Utilise IT applications as appropriate to provide efficient and effective support to the Deputy Chief Executive and Executive Directors. 15. Develop and maintain effective filing and bring forward systems within the Secretarial Drive. 16. Support the management of cost by maintaining detailed records which underpin financial transactions authorised from the Office of the Chief Executive budget. 17. Line management of the Administrative Assistant, co-ordinating activities to ensure maximum effectiveness. 18. Monitor performance of the Administrative Assistant and manage annual leave, sickness, disciplinary and performance issues in line with Trust policies and the effective delivery of service. 19. Ensure all direct reports receive performance reviews and that personal development plans are in place and reviewed on at least an annual basis. 20. Review administrative processes on a continuous basis and make recommendations for improvements. 21. Be able to travel easily to other bases across the EMAS geographical area where required to be able to support meetings and administrative tasks. 22. Any other reasonable duties assigned by the Head of Executive Services within the level of responsibility and scope of the post.

Please find attached the Job Description and Person Specification documents attached to this advert. Please ensure that you provide evidence within your application to demonstrate the essential/ required criteria.

Location & Hours Our team works both on-site, at City Hospital Nottingham, and remotely from home. This role will require some travel to other NUH sites. Office opening hours are between 8am 5pm, Monday Friday. Many of our team work flexibly, including; part-time, flexible start & finish times and compressed hours. Please talk to us at interview about the flexibility you need. We cant promise to give you exactly what you want, but we do promise to consider all requests. Find out More Applicants are welcome to contact us to find out more about the role

In addition to the below summary you will need to familiarise yourself with the full job description and person specification documents attached to this advert. Working under own initiative and completing day to day tasks of the role in an organised and proactive manner Work closely with all disciplines and roles involved in the specialist Oncology pathway to ensure the timely management of patients. Including clinicians, nurses, outpatients, secretaries, management team, and other departments which may require the transfer of sensitive information. Use of hospital systems Medway (hospital patient administration system), CriS and Notis (results system) to obtain results and outcomes, make and amend appointments and track records. Ensure referral to treatment patient data is accurate at all times. Deal appropriately and triage enquiries by telephone and in person, from staff and the general public and field to appropriate members of staff. To sort and distribute mail, ensuring all correspondence is redirected as appropriate, actioning where possible and prioritising the remainder for action Manage email inbox Be able to competently use Medway and other IT systems and participate in training programmes to develop and update personal skills to meet the needs of the department Typing of standard letters, if required.

Location & Hours Our team works both on-site, at City Hospital Nottingham, and remotely from home. This role will require some travel to other NUH sites. Office opening hours are between 8am 5pm, Monday Friday. Many of our team work flexibly, including; part-time, flexible start & finish times and compressed hours. Please talk to us at interview about the flexibility you need. We cant promise to give you exactly what you want, but we do promise to consider all requests. Find out More Applicants are welcome to contact us to find out more about the role

The post holder will provide a comprehensive and administrative service to clinical members of the team, to assist the smooth and effective performance of their duties and make a direct andpositive contribution to the work of the team. The post holder must exercise initiative to organise theirown workload within the constraints of defined deadlines. Provide comprehensive administrative and secretarial service to the clinical staff within the ward area, to include monitoring quality and audit activity, data entry and the production of charts and graphs as required. Assist in the day-to-day administration management of workforce planning and training activities, data entry and producing training reports. Provide administrative support and timely workforce & education information related to the Gynaecology service as required by ward manager. To provide personal assistant support for senior members of the team/ward manager In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert

Please see the attached the Job Description and Person Specification for key duties and responsibilities. You will be a conscientious and enthusiastic team player with excellent audio typing skills,good organisational and communication skills with a soundtyping background. Please refer to the job description and person specification attached to the advert for the full details of the vacancy.

To provide efficient administrative and secretarial services to include the typing of letters and reports ensuring accuracy and a high standard of presentation. General office duties which will include answering the telephone, taking messages, photocopying, dealing with post, electronic filing, scanning, uploading and associated duties in an efficient and timely manner. Processing patient referrals and arranging initial assessments which will include liaison with professionals and families. To maintain communication links between Consultants, other members of the multi-disciplinary team and other agencies involved in the care of the patient. When required, to act as a first point of contact for clients and visitors to the site, offering an efficient and welcoming reception service. To deal with patient queries in an appropriate, sensitive, confidential and timely manner. Assist the Admin Lead and Clinical Team in adhering to performance targets by the retrieval of data from the Trusts reporting system. Operation of the Petty Cash System in line with Standing Financial Instructions. Ensure that efficient systems are in place regarding the requisitioning, issuing and monitoring of stationery, equipment and furniture from stock / non stock suppliers in line with Standing Financial Instructions. To cover in the absence of other admin colleagues. To undertake any other duties which may reasonably be regarded as within the nature of the duties and responsibilities / grade of the post as defined, subject to the proviso that normally any changes of a permanent nature shall be incorporated into the job description in specific terms. Please note that this post does not meet the pay level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

The successful candidates needs to be computer literate, experienced in the use of electronic communications and be confident during face to face interactions with patients and visitors. They will be a point of contact for patients at the Breast Institute and Ropewalk House and act as an information resource for staff and visitors. Knowledge of hospital systems i.e. Medway, PAS and DHR is desirable, however training can be provided.