Total 4 job vacancies by Hays Specialist Recruitment

Your New Company
Are you looking to join an up-and-coming business? We are working alongside a fantastic client based in Waterlooville, who are looking for a PA / Office Manager to help with the day-to-day running of the office.


Your new role
Key Responsibilities:

Admin Staff Management:Oversee and coordinate the daily activities of the administrative team.Provide training, guidance, and support to ensure high performance and professional development.Conduct regular performance reviews and provide constructive feedback.
Management of Inbox and Phone Lines:Monitor and manage the organization's main inbox, ensuring timely and professional responses to enquiries.Handle incoming and outgoing phone calls, directing calls to appropriate departments and taking messages as necessary.
Administrative Support:Provide comprehensive administrative support to various departments as needed.Assist with the preparation of reports, presentations, and correspondence.Maintain and organise office files and records.
Calendar & Diary Management:Schedule and coordinate meetings, appointments, and events for senior management and staff.Ensure all calendar entries are up-to-date and conflicts are resolved promptly.Prepare and distribute meeting agendas and materials.
Minute Taking:Attend meetings and take accurate minutes, capturing key points and action items.Distribute minutes to relevant parties and follow up on action items as required.
Invoice Management:Process and track invoices, ensuring timely payment and accurate record-keeping.Liaise with vendors and suppliers to resolve any billing issues.Maintain financial records and assist with budget tracking.
Order Office Equipment:Manage the procurement of office supplies and equipment, ensuring adequate stock levels.Evaluate and negotiate with suppliers to obtain the best prices and terms.Oversee the maintenance and inventory of office equipment.
Manage Office and Arrange Necessary Repairs:Ensure the office environment is well-maintained and functional.Coordinate with maintenance services to address any repair needs promptly.Implement and oversee office policies and procedures.
Provide General Support to Visitors:Greet and assist visitors, ensuring a welcoming and professional environment.Provide information and direct visitors to appropriate personnel or departments.Handle visitor enquiries and resolve any issues or concerns.

What you'll need to succeed
Previous / current Administration experience ideally within an office setting.
Previous Personal Assistant experience desired.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Hays is delighted to be working with our global client, one of the world's most successful premium manufacturers of cars, motorcycles and provider of premium services. Our client demonstrates a commitment to innovation, sustainability and product responsibility all the way from development to production. Their aim is to play a dynamic and innovative role in shaping the face of mobility. Our clients highly value each and every person; their passion, commitment, uniqueness, and contribution to shaping the future success of their business.
Hays are recruiting for an exciting opportunity for a Customer Service Admin/ Aftersales to join our client on an ongoing long-term temporary assignment.



Location: Farnborough, UK. (Candidates should be based within a reasonable commute)

Assignment type: Till end of the year (possible 12 months rolling contract extension where you will be engaged via Hays)

Working environment: Hybrid working: 2 days in the office - 3 days at home is an option after training (1-3 months) based on a blended approach.

Hours per week: 37.5

Pay rate: £15.38

Your new role

• Deliver & exceed targets set & agreed by the business - Order, Portfolio, Margin, FSI & KPI targets.
• Manages a portfolio of existing and new Alphabet customers for their car and LCV quote to order requirements, utilising the relevant tools and business procedures, with the responsibility to adjust margins to win business (exceptional deals, Authorities matrix, RV matrix/RMT matrix).
• LCV knowledge and expertise - responsibility of ensuring that complex quotations and orders for high-value LCV's are compiled accurately and fit for customer purpose, with duty of care requirements considered and with the responsibility to adjust residual values according to the Alphabet Conversion Matrix.
• LCV relationship management - the ability to build and develop strong external relationships with our Preferred Dealer Network and LCV Supplier Network to ensure excellent service delivery to Alphabet customers.
• Responsible for the completion of complex Public Sector quotations and orders that are linked to key Public Sector Frameworks and therefore require the knowledge of key commercial conditions, working closely with the Public Sector Specialist.
• Responsible for the set-up, maintenance, roll-out and regression testing of the Alphabet Connect system to the Corporate and International customer portfolio, also leading customer demonstrations where appropriate.
• Knowledge of and ability to manage all renewals in accordance with Corporate & International customer car policies, through Alphabet renewal reporting and proactive outbound calling with a 'phone first' approach.

What you'll need to succeed

• Proven experience and knowledge within a sales and customer service environment
• Previous experience in Sales and/or Customer Service is essential.
• Previous experience in the Automotive or Financial Services industry is desirable.
• Computer-literate with sound knowledge of all Microsoft Packages
• Ability to communicate at all levels, both internal and external.
• Self-motivated but also able to work well in a team with a proactive nature.
• Strong interpersonal and influencing skills
• Ability to work under pressure and multitask
• High attention to detail and accuracy
• Self-motivated, organised and confident in taking the lead where required
• Sales through service attitude with proficient telephony skills
• Able to self-manage and identify escalation points
• Ability to interact with a variety of people/departments at different levels
• Capable of positive negotiation
• Ability to accurately handle and understand numerical data for quote to order process and reporting purposes

What you'll get in return

Pension

On-site canteen

Free parking

35 Days Holiday

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Talent Solutions is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
You will be working with a fantastic charity based in Fareham who support vulnerable people with their accomodation.


Your new role
You will be assisting the directors with your diary management, minute taking and general administrative skills.


What you'll need to succeed
Previous high level administrative experience and the skills to match are essential to this role. Experience as a PA or an EA (especially at director level) will also be highly beneficial.


What you'll get in return

• £17/hour
• 2-3 week assignment
• Opportunity to work with a fantastic charity

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A fast-growing retail business in Portsmouth are looking to add to their finance team in Portsmouth with the position of Purchase Ledger Clerk.
Your new role
Your role will report into the Purchase ledger manager and will consist of the following:

• Process invoices in a timely and efficient manner
• Match purchase orders to invoices
• Prepare and authorise invoices for payment, taking into consideration divisional cash flow requirements.
• Ensure all data entry is completed within deadlines.
• Deal with queries from suppliers as and when required.
• Liaise with suppliers to resolve invoice queries or to obtain missing documentation.
• Assist with ad hoc analysis or other appropriate admin duties as and when required.
• Complete monthly statement reconciliations
• Preparation of new supplier accounts
• Promote and act in accordance with company values, systems, policies and procedures.

What you'll need to succeed

• Full right-to-work in the UK, with prior experience working within a UK-based finance team.
• Previous experience working within a similar role

What you'll get in return
You will gain a great role within a fast-paced, friendly team, there will be the opportunity to further your career within the team and study support could be offered after a probationary period. The company offers hybrid working, modern offices with on-site facilities, free parking and a great benefits package.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Jack Bailey, the specialist consultant managing this position on 02382 020 104.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk