It's fun to work at a company where people truly believe in what they are doing!
Job Description:
Summary:
We are looking for a detailed minded and energetic Administrative Assistant to support Court Reporting operation team on transcription production and administrative activities in Hong Kong. The business is fast-paced and requires high level of organization, communication and administration skills, and the ability to learn the workflow and culture of a niche industry in a short time.
Responsibilities:
- Handle production of transcripts, audio cutting and conversion, CD / DVD creation per case info instructions (Private Diary & Tender Jobs)
- Submit the transcript and media to client before due date
- Follow up with reporters and case managers (via phone call, text message and/or email as applicable)
- Update the case info record and in-house database system, creating reports
- Print hard copies of transcripts (documents) and create transcript bundles including delivery (via daily delivery to Courts/Case Venues, via hand/courier delivery request for local and overseas jobs)
- Scan exhibits, case bundle documents and upload to in-house shared drive and folders
- Document binding & Data entry
- Prepare Binder files, dividers, tabs, spine, labels, etc.
- In-house prints, scan, binding, laminate support
- Keep track of the inventory level of the Production stationeries, printing paper, toners, etc., coordinate on a timely manner with relevant department to stock up as required
- Circulate Daily Roster at the end of the day
- Answer general phone enquiry and direct phone to appropriate staff members
- Meet and greet visitors or client in a professional and friendly manner
- Prepare and send out going faxes, mail and courier parcels
- Collect document and deliver deliverables on ad hoc basis
- Provide back up support to other departments e.g. transcription support & office administrative activities.
- Support Ad-hoc duties when required
- Manage travel bookings
Requirements:
- F.6 graduate or above
- At least 1-2 years’ experience in office setting / Fresh University Graduates are welcomed without office experience
- Good command of English and Chinese
- Proficiency in using computer, telephone system, fax & photocopier
- Good software skills e.g. word processing, excel
- Efficient, able to work under pressure and self-motivated
- Detail-oriented, time sensitive and accuracy
- Immediately available preferred
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.
