Total 662 office administrator job vacancies in VIC - Melbourne - CBD & Surrounds

The Position:
An opportunity is available for a Project & Office Administrator to join a growing and fast-evolving team in a permanent position in Brisbane CBD.
As the successful candidate you will provide administrative support to an initially small team by establishing operational processes and procedures, spreadsheet budgets and workflows, as well as reporting metrics to deliver a key project. Your responsibilities will be diverse and will ensure no two days are the same. 
This position is able to be offered as permanent full-time or part-time hours.
  
Key Responsibilities:
  
Reporting to the Business Director, you will be an integral member of a high-performing team. Your key responsibilities will include, however are not limited to:


Administration support including managing inbox, scheduling meetings, document management and preparing reports;
Supporting with project deliverables such as tracking of budgets, monitoring compliance, and reporting on workflows;
Data analysis


... Click here to view more detail / apply for Project & Office Administrator

This role is Monday to Friday 6am-2pm paying $ per hour. Our client is a leading manufacturer and supplier of building materials.

Great team and culture
Attractive hourly rate
Immediate start About the role: In this role you will be assisting the Trade Store Manager with all aspects of maintenance admin.
Processing of invoices via SAP
Checking inbox for invoices
Liaising with internal and external stakeholders via email
Processing invoices
Accurate data entry
Raising of PO numbers
Receipting invoices into SAP
Following up on invoicing issues
Liaising with the various accounts departments About the individual:
Experience in a similar role, admin and or accounts receivable/payable
High level of attention to detail
High level of accuracy
Excellent communication skills both written and verbal
SAP experience is required
Ability to work both independently
... Click here to view more detail / apply for Administrator

EARN Negotiable Salary Super | Negotiable Based on Exp
Join A Passionate & Reputable Supplier In Cheltenham, VIC
Ongoing Training & Development | Career Growth Opportunity


About The Company
Our client has been supplying high-quality products throughout Melbourne for almost a decade. They began with the purpose of supplying establishments with a healthy alternative and fun product. Due to expansion, they are looking for a dynamic & driven individual to drive sales & grow the business.
About The Opportunity
Some of your responsibilities will include: 

Assist with general administration duties including answering phones, data entry and emails.
Process order and manage stock inventory
Providing exceptional customer service

About You
The successful candidate will have:

Prior experience in sales in the food industry
Great verbal




... Click here to view more detail / apply for Office Assistant

CONVENIENT CENTRAL LOCATION | ON SITE PARKING GREAT WORK ENVIRONMENT AND TEAM CULTURE
COMPANY This contemporary Australian-owned engineering firm specializes in structural engineering, predominantly serving the residential sector. Their expertise also extends to small projects in the commercial domain. Renowned for being a well-established entity, the company boasts a dynamic team of industry experts, fostering an exceptional work culture. With a supportive and accomodating management team and Senior Engineers with decades of industry experience.
POSITION An exciting opportunity has emerged for an experience Office Manager to join the team in Brisbane.
This role offers the chance to join a national industry leader as their Brisbane Office Manager, providing support to the QLD State Manager and Operations Manager. Some of the responsibilities of this role includes:

Provide Operational Support & Leadership to Directors and staff overseeing quality control and work practices
Managing 8-10 staff and
... Click here to view more detail / apply for OFFICE MANAGER

Come and work for one of the best Accounting Firms in Melbourne. Our client, a long-established mid-sized firm located on the city fringe, is seeking a dedicated Team Receptionist and Administrator to provide essential support to the Manager and team. This is an exciting opportunity to work in a diverse and challenging role while enjoying competitive remuneration, flexible work options, and a supportive work environment.
   
Whats on Offer:


Opportunity to work for one of Melbournes most prestigious and respected accounting firms.
Competitive remuneration.
Additional leave days throughout the year.
Supportive and friendly team to work and grow with.
Full training, ongoing mentoring and opportunities for professional development.
Key Responsibilities:


Receptionist answering calls and greeting clients as the first impression of the company.
Database management.
Provide general administration support to the team.
Client engagement.



... Click here to view more detail / apply for Receptionist/Administrator

31st October,
Full Job Description Centacare Specialist Family Support Services (SFSS) is a non-profit community organisation that supports the strengthening of family and community relationships, particularly where there is vulnerability and disadvantage.  Our services are available to the entire community regardless of religion, circumstance, ethnicity, economic situation, age, gender or ability. We strive to deliver professional and accountable services whilst empowering our clients to find solutions and achieve their goals. The role This is an exciting opportunity for an experienced administrator to assist clients entry to the service and support the work of SFSS practitioners who offer family dispute resolution, counselling and education services to the community. The position would suit a person who has prior experience in client support services and prior administrative experience. This will be a full time position based in Fortitude Valley and the role will support a range of services across Brisbane.   
... Click here to view more detail / apply for Receptionist / Administrator

An exciting opportunity has arisen for a highly motivated person to join an international packaging company in the position of Sales Administrator.
This fast-paced role will be supporting the Commercial team and will provide general administrative, data and reporting support across a broad range of duties.
Job Responsibilities:
The successful applicant will be responsible for general administrative support such as:


Data entry and sales reporting for managers and the general team.
Assisting with inventory management, resolving issues and reporting.
Data entry and management of purchase supplies for the team.
Supporting financial functions through data entry and reporting.
Coordinating travel and meetings for managers and the general team.
Ensuring filing and office housekeeping is kept up to date.
About The Person:
To be successful in this role, the successful applicant will have the following characteristics:


Prior experience in an office administration /
... Click here to view more detail / apply for Sales Administrator

Placed.au is looking for a full-time Arts Administrator for our client Newport, Victoria. As an arts administrator, you will play a key role in ensuring the smooth and efficient administration and operations. If you are interested in working in a growth-oriented environment with a fantastic work culture and competitive pay, take the leap and apply today!

Job description:

• Manage and maintain office infrastructure, operations, policies, and procedures.
• Maintain organizational records and shared files.
• Manage the company’s IT and storage needs.
• Manage governance systems.
• Ensure the comprehensive management of all insurance requirements.
• Compliance with all legislative, industry, and government obligations, including, but not limited to, the submission of annual return to ACNC and annual statement to Consumer Affairs Victoria.
• Maintenance of positive relationships with government, philanthropic, donors, and corporate supporters
• Contributing to the preparation of grant applications, EOIs, partnerships proposals, progress reports, and acquittals
• Contributing to strategic planning processes
• Developing an Annual Business Plan aligned with the Company’s Strategic Plan
• Any other reasonable tasks as requested by the Executive Director.
• Oversight of financial strategies to support the company’s financial stability and sustainability
• The development and maintenance of financial policies, procedures, controls, and delegations, and adherence to the same by all personnel
• The development, maintenance, and monitoring of all operating/project budgets
• Financial accountability by company personnel (i.e., all programs and operations are delivered within board-approved budgets/revised forecasts)
• All account transactions are processed in MYOB in an accurate, timely manner
• Management of accounts payable and receivable
• Management of assets, liabilities, and depreciation
• Management of creditors and debtors
• Accurate monthly bank reconciliations
• The accurate processing of payroll and superannuation for all personnel
• Processing of reimbursements and the management of production floats/petty cash so that personnel have access to the funds needed to deliver tasks
• Management of BAS/PAYG obligations
• Reconciliation of income from third-party ticketing providers or online donation platforms
• Generation of monthly financial reports, including year-to-date actuals, revised year-end-projections, variance analyses, cash flow forecasts and balance sheet
• Interest and investment options are pro-actively managed throughout the year
• Management of bank accounts, online banking, company credit/debit cards
• Management of annual financial audit in cooperation with external auditors.
• The development and maintenance of a positive, inclusive, collaborative, and effective team that delivers on agreed company strategies and Key Performance Indicators, as set out in Western Edge’s Strategic Plan, Annual Business Plans, and Policy and Procedure Manual
• Be a strong communicator and collaborator who is comfortable liaising with a wide range of people, including, but not limited to: guest artists, mentees, observers, volunteers, support workers, youth participants, FOH personnel, venue staff, core company staff, funders, suppliers, industry peers, and audiences.
• Be present weekly to work in collaboration with staff and project personnel
• Attend Western Edge events and programs from time to time, and represent Western Edge at external events as required (this may require evening and weekend work)
• Have excellent time management and project management skills which they will independently manage to support program needs and organisational deadlines.

Qualifications/Attributes:
• Must hold a diploma in Business/Management or at least 5 years of relevant work experience in lieu of the qualification.
• Must possess at least a minimum of 2 years of relevant work experience.
• Knowledge of purchasing supplies, groundskeeping, and equipment repair is essential.
• Must be warm, polite, and friendly and can approach customers and visitors well.
• Ability to analyse complex plans, processes, and what-if scenarios.
• Ability to perform sensitivity analyses and provide reports.

Salary Range: $70,000–$85,000 p.a. excluding superannuation.

Great Remuneration
Above Market Remuneration




About Our Client

Our client is a vibrant and growing retail chain in Australia, renowned for the quality of their products as well as their dynamic and supportive work environment. This role is ideal for a recent graduate or finance professional starting their career and eager to grow!



Job Description

Sitting within the finance team and reporting to the financial controller, your duties will include;

Assist the Financial Controller and provide support to the Finance team
Invoice administration
Data entry; including for daily cash sales and receipts
Reconciliation
Provide clerical support in filling up forms, liaising with other departments, organising documents
Maintaining databases
Manage Finance inbox
Payroll administration including managing timesheets, reimbursement forms
Support general administration including



... Click here to view more detail / apply for Finance Administrator

The Company
Martinus is a 100% Australian-owned and operated rail construction company working on some of Australia's largest rail infrastructure projects. We are a company that focuses on finding people who are the right fit into our company culture as much as having the right skills and experience. We encourage learning, experimentation, and out-of-the-box thinking, and we know that fun is a vital element of an engaged and productive workplace. We value the importance of balance between work and family life and promote this philosophy throughout the company. 
The Role
We are seeking a Cost Administrator to join our dedicated team on our Albury to Parkes project with Inland Rail. As a crucial team member, you'll play a pivotal role in ensuring the financial success and efficiency of this ground-breaking rail project
Your Responsibilities

Responsible for the efficient and accurate collation

... Click here to view more detail / apply for Cost Administrator

About this company
My client is a market leader in lifting solutions and provides services to all major infrastructure industries
Due to growth we are looking for an experienced Logistics Administrator to join the team with interviews to commence immediately
This position can be based out of Somerton or West Melbourne
You will be responsible for

Assist in planning and allocating pickup and delivery tasks to ensure all pickups and deliveries are completed in accordance with customer and legislative requirement
Creating and maintaining contractor inductions
Run sheets
Arranging interstate flights for contractors
Manage and maintain site and employee inductions
Provide assistance to fleet controller
Liaising with customers with a focus on a high level of customer service

To be successful in this role, it is essential that you have

1-2 years experience as a Logistics Administrator similar
$70-80K + super (depending on experience)
SAP experience preferred
Strong work ethic
Reliable and self motivated
High standard of work


At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Please click here to apply.

Work for one of Australia's leading transport & logistics company
Fast paced data entry role supporting our Ops
Monday to Friday | Fulltime | Acacia Ridge location

About the Company :
The Lindsay Group proudly operates an extensive Rural and National Transport and Logistics business across various locations connecting growers, regional communities and businesses with cities and sellers of fresh food across Australia. As part of the group Lindsay Transport is the largest transporter of fresh produce in Australia, specialising in temperature sensitive, time-slotted freight into Central Markets and major Grocery Distribution Centres to help our customers best meet their national supply chain needs.  Lindsay Rural and the Hunters business provide essential services and products to rural Australia across most Australian growing regions.
Today we employ over 1,800 exceptional individuals, with roughly 35% based in Regional Australia, and together we service over 1.5

... Click here to view more detail / apply for Transport Administrator

Programmed Facility Management is a leading provider of facility maintenance and asset management, engineering, construction and maintenance services. Ng huatanga kei a mtou: What We Offer Programmed offer competitive pay rates and ongoing extensive workplace training and support to ensure you succeed. You'll be part of a strong successful team with an excellent workplace culture and there are opportunities to progress for the right people. He angittanga: The Opportunity We require a Project Administrator to join our Facility Management team working in their Hamilton based office, Te Rapa Park. In this role, you will play a key part in supporting the successful execution of our projects. This position is Monday to Friday, full time 40 hours a week, providing an excellent opportunity for an experienced professional to contribute to our dynamic team. Responsibilities include:

Implementing, maintaining, and monitoring electronic management systems
Managing all project communications and documentation
... Click here to view more detail / apply for Project Administrator

Systems Administrator


View Position Description










Stable working environment with a great culture
Work with a wide variety of technologies and platforms
Attractive salary packaging & superannuation options
About QIMR Berghofer: QIMR Berghofer is a world-leading translational medical research institute focused on improving health by developing new diagnostics, better treatments and prevention strategies, specifically in the areas of Cancer, Infection and Inflammation, Brain and Mental Health, and Population Health. Based in Herston, Brisbane and working in close collaboration with clinicians and other research institutes, QIMR Berghofer is home to more than 600 scientists, students and non-research staff. About the Information Technology Services: The Information Technology Services forms part of Operations Support and





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Posted: 14/11/


14/12/

Job Type: Permanent - Full Time

Location: Brisbane Office

Job Category: Administration


Powertech provides cutting-edge HV/LV and E&I engineering solutions to industries including Mining, Oil & Gas, Utilities, and Defence across Australia and Southeast Asia. Were dedicated to building enduring partnerships grounded in trust, delivering expertise that drives mutual growth and success.

Job Description

We are looking for a skilled, detail-oriented, and proactive Project Administrator to join our team at the Murarrie office. In this role, you will work closely with our team leads across various business units to support and coordinate their daily project needs.
Roles & Responsibilities:

Assisting Project Managers with quoting, data entry, invoicing, and purchase order documentation.
Sending client documentation & notifications for completed jobs.
Attending


... Click here to view more detail / apply for Project Administrator