Total 1,081 administrative clerical job vacancies in Malaysia

NOTE: This is not a remote position. This position requires the employee to physically report to work at the office designated by the vacancy announcement. Periodic telework may be approved.

As an Administrative Officer in a U.S. Geological Survey Science Center, some of your specific duties will include:

• Advise Science Center Management on a variety of administrative and financial issues.
• Ensure compliance with budget/financial management laws, regulations, policies, standards or procedures.
• Monitor and track obligations and expenditures throughout the budget execution phase.
• Assist in the development of reimbursable funding agreements to facilitate cooperation with external organizations,
• Plan and conduct complex analytical studies of organizational elements to identify problems, approve resource utilization, and improve administrative support and management effectiveness.
• Oversee recruitment, selection, promotion, awards, and training activities to ensure compatibility with staffing plans, personnel ceilings, and funding levels.
• Direct, advise, and train employees engaged in providing administrative support and office services for the organization's activities involving supply and property management, mail and file services, travel, records and reports, equipment maintenance, vehicle management, and related services.

• Participates in internal management operations and activities in terms of organizational structure, functional operation, and long-range planning.
• Outlines goals, establishes controls and required management reports for use by Executive Staff and Governing Body in implementing programs and activities.
• Reviews and recommends distribution of funds and utilization of resources for those departments supervised.
• Participates as a member of the PRSU Executive management team in the planning, interpretation and implementation of policies, guidelines, statutes, and directives, from all levels of the Department.
• Supervises the Service Unit Operations Division.

Administrative Assistant

Full time

$1,800 – $2,200 per month

Job responsiblities:

• Purchase and keep records of machine spare parts

• Keep accurate and up-to-date records.

• Coordinate with production colleagues to ensure smooth workflow.

• Handle all office duties, including filing, record-keeping, and other administrative tasks.

• Respond to emails, phone calls, and other correspondence promptly.

• Work at weighbridge in issuing tickets to drivers when there is a shortage of manpower.

Qualifications:

• Minimum GCE O Level or ITE

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Excellent organizational and multitasking abilities.

• Ability to work independently and as part of a team.

• Proficiency in written and spoken Chinese (Mandarin) is required.

• Moderate proficiency in written and spoken English is necessary

Working location: close to Choa Chu Kang MRT

Serves as the Administrative Officer in a Flight Standards functional area. Performs multiply and varying assignments under the limited direction of the manager. Acts as an individual contributor and/or may serve as a team leader on various projects.

Applies experience and advanced knowledge and understanding of management principles. practices, methods, and techniques, and skill in integrating management services with the general management of the organization. Provides and/or obtains a variety of management services essential to the direction and operation of the organization. Demonstrates considerable independence in planning time and assists others to plan and use assigned resources to complete tasks.

Provides, secures, or negotiates for the resources or services needed to manage the office of the assigned organization. The work involves direct assistance to the supervisor who has the primary responsibility for the direction of the organization established to accomplish the mission.

As the office Administrative Professional:

Tracks and analyzes data to ensure compliance with policies and procedures. Responsible for coordinating and performing multiple and varying assignments under the general direction of the manager.

May work as a team member on various projects. Responsible for planning time and assisting others to plan and use assigned resources to complete tasks. Responsible for coordinating and accomplishing all administrative tasks in a wide range of administrative and analytical duties. Evaluates and monitors office expenditures and makes sound changes based on trends and analysis, merit and deficiency situations, and known or anticipated program changes.

Performs immediate and long range planning and control for organizational services independently anticipating program changes, etc.

Coordinates with Human Resources for advice on advisory services as they relate to organizational related functions including pay and leave. and benefits. Reviews travel associated matters and manages the training program including initial and recurring.

Responsible for managing the office logistics program including personal property, supplies and services, and acquisition activities, awards, OSHA. security, and vehicle management.

Procures office supplies and equipment and closely monitors expenditures and reviews purchase card statements for accuracy.

Work activities may be critical to the success of projects for one or more organizational entities within the office demographic and functional area. Recommends improvements to systems and processes. Identifies, analyzes and recommends solutions to recurring problems and offers recommendations for improvements.

Interprets guidelines and provides management with advice and counsel on the operation of assigned programs and interrelationships of such programs.

• You will monitor the inventory of general consumables and order supplies to maintain adequate onboard stock at all times.
• You will ensure all required quotes and vendor information are included with the respective requests
• You will promptly ensure receipts for supplies are submitted to the respective authorized purchaser.
• You will work closely with commands Professional Development Officer with regard to expenditure of training funds.
• You will perform Navy pay, personnel, and travel transactions at the appropriate level per policies, procedures, and system capabilities.
• You will review the PCS travel claim for all required entries, accuracy and ensure all required receipts and documentation are included for prompt processing.

This Administrative Officer position is located at Ted Stevens Anchorage International Airport (ANC), Transportation Security Administration, Department of Homeland Security (DHS). Duties include but are not limited to:

• Manage, lead, and evaluate a comprehensive administrative support program that includes financial management, human resources and procurement.
• Draft and review all policy correspondence to assure accurate budgetary, personnel, and administrative impact.
• Participate in the development of both short and long-term strategic planning for the organization.
• Supervise a staff of administrative, clerical, and technical personnel.

Major duties include but is not limited:

Administrative Management

• Manages the overall leadership and direction of the Facilities Management Service (FMS) administrative section.
• Serves as the principal advisor on all administrative management matters associated with the service programs and operations, including collaborative efforts with other clinical and nonclinical services.
• Supervises one GS-0503-06 Budget Technician; one GS-0303-05, Program Support Assistant; one WG-5703-06 Motor Vehicle Operator, and one GS-0303-06 Administrative Support Assistant.
• Use extensive knowledge and skill in carrying out administrative functions for a full range of functional areas such as human resources, purchasing, supply and property management, records management, financial management and budget, administrative laws, policies, regulations, and precedents applicable to the administration of local, regional, and national programs.
• Compiles statistical data and performs analyses as required by the Chief, other services, and SORCC management such as shop statistical work order data to track trends and spikes, trend overtime, customer satisfaction, turn ins and other items.
• Prepares analyses such as high-level briefs and point papers to executive management including annual management brief and executive reviews.

• Oversees FMS fiscal activities. Reviews the annual budget submission and justification prepared by the Budget Technician and makes recommendations to the Chief. Responsible as the Approving Official for the IFCAP budget control system in FMS.
• Develops, establishes, and oversees methods to forecast annual budget/costs (approximately $2.5 million), and implements cost effectiveness and efficiency in all activities, to arrive at lower expenditures and resulting in improved budget estimates.
• Provides advice to management and program personnel on FMS finance issues.
• Manages budget formulation and execution for a changing budget of administrative expenses, analyzes budget calls, reviewing guidelines and instructions and then debriefs, educates, and oversees the administrative staff on any changes or information required.
• Justifies requests for reprogramming as necessary; oversees and reviews financial reports and resolves discrepancies with the appropriate accounting office and assures that all expenditures are properly authorized and documented.
• Prepares studies and reports to ensure cost effectiveness and maintains a close liaison with Fiscal Service resolving any fiscal problems.

• Provides FMS management with assistance in projecting staffing needs through data collection and initial analysis, the execution of their personnel responsibilities (classification, employee relations, performance requirements, upward mobility, recruitment coordination and documentation requests, and processing training requests).
• Responsible for ensuring that all VA OIG, Joint Commission, and CARF standards are met and appropriately incorporated into FMS policy and procedure.
• Develops file manager routines to provide meaningful data for use by station management in evaluating the utilization of their space.

• Supervises four employees in FMS providing technical and administrative supervision to a unit of GS-6, GS-5 and WG-06 employees.
• Ensures that his/her employees conduct themselves in a manner that is compliant with the standards of the Facilities Management Service and the VA.
• Oversee daily, weekly, monthly, and project-by project as necessary to ensure highest possible efficiency of performance. Incumbent shall establish and plan work priorities and deadlines relying on traditional schedules and methods creating new schedules and methods when necessary to achieve applicable goals.
• Oversees the entire Fleet management program at VA SORCC which is approximately 66 vehicles and is a mix of VA-owned and GSA-leased vehicles.
• Gives advice, counsel, and instruction to employees on both work and administrative matters.
• Resolves minor complaints from employees; refers group grievances and more serious unresolved complaints to higher level supervisor or manager effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious cases.
• Carries out Equal Employment Opportunity policies and program activities.
• Assures safety and housekeeping practices are observed; and maintains work reports and records.
• Approves, plans, and establishes overall leave schedules, and provides recommendations for promotion or reassignment of subordinates.

- Good communication skills.

- Proficiency in Microsoft Office.

- Able to work independently and be meticulous.

- Attention to detail to ensure accuracy in cost calculations and reporting.

- Competent in performing all tender activities necessary for the procurement of new projects.

- Competent in preparing tender/quotation submissions.

- Assist in sourcing and obtaining quotations from subcontractors/suppliers for tenders & projects.

- 5.5 days work week.

• You will administer and oversee multiple Echelon 2 level military and/or civilian programs within OJAG/NLSC and provides subject matter expertise to program leads within the Department of Navy DESCP.
• You will assist with gathering the input required to update and maintain all administrative program requirements.
• You will be responsible for managing the mail program across the DoN DESCP.
• You will serve as DESCP Records Manager/Division Liaison responsible for insuring record keeping creation, retention and archiving of DESCP Privacy Act compliance and permanent records.

• Exercises direct supervisory authority over the staff of the Directorate's Administrative Office staff, comprised of 12-16 professional, technical and support positions.
• Serves as a member of the Directorate leadership team and is the principal advisor to the Associate Director for developing or reviewing plans and authorizations for business operations and administrative support.
• Oversees the total Washington Cultural Resources Directorate budget including formulating both current and future year needs, allocating funds, and executing the directorate's budget and financial operations.
• Serves as liaison to the National Park Service HR office, and coordinates the human resources management program of the Cultural Resources Directorate.
• Supervises and coordinates information technology policy and planning activities of the Cultural Resources Directorate.

• You will perform administrative functions in support of the Navy Information Forces Command (NAVIFOR) staff under the management of the Administrative Officer.
• You will provide administrative support within the command and domain, as assigned, and to staff members on matters associated with a variety of personnel, training, evaluations and fitness reports, and travel issues.
• You will maintain proper records ensuring procedures are followed, preparing required documentation, and providing necessary feedback/guidance to personnel.
• You will receive and read all incoming correspondence and reports which may affect the command, determining appropriate action.
• You will continually provide updates, suspense dates, and follow-up with appropriate personnel or command to ensure conformance.

Administrative Officer duties consists of but is not limited to:

AO acts as the liaison with the human resources office concerning personnel related matters. Participates in personnel administration operations such as position classification, grievance procedures, performance standards and disciplinary actions.

AO plays a key role in developing and coordinating internal review systems to assure that both clinical and administrative activities are in compliance with agency and accrediting and regulatory requirements.

Keeps managers informed of the status of on-going personnel actions. Assists the Chief in administering actions concerning merit promotion and position management. Participates in the analysis and interpretation of workload and other data used in resource planning. Provides DIS
Chief, Chief Technologist and SORT with constant updates to performance appraisals, functional statements, mandatory training changes. Procures sample position descriptions and functional statements as need for the service, as the needs change.

Provides for the overall non-clinical administrative management of the service. This includes interpreting administrative policies and developing and implementing local policies. Provides for the overall administrative management of the Service. This includes interpreting administrative polices and developing and implementing local polices. Coordinates the establishment of goals, objective, and long-range plans for the office. Together with the Service Chief and Chief Technologist, discuss an annual goal-setting session, which leads to the development of the final operating plan. Provides assistance to develop new technologies and modalities through vendor contact after consultation with the DIS Chief, Chief Technologist and SORT. Evaluates and monitors administrative activities and makes substantive recommendations for program improves. Ensures effective use of office staff and recommends needed changes to enhance central support services.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday to Friday 8:00 am to 4:30 pm
Telework: eligible for ADHOC only. VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD02906O and PD029050

The primary duties of this position are to function as the administrative process and policy expert to Mental Health & Behavioral Sciences on Human Resources (HR) management. Tasks are carried out without assistance before submission to the supervisor or Chief of MHBS for discussion and review.

Administrative/Personnel Management 50%

Provides administrative and technical work to the Chief of Mental Health & Behavioral Sciences regarding Human Resource Activities. This position is responsible for executing human capital management best practices and implementing applicable policy changes, employment procedures, and classification and compensation processes. Serves as the Human Resources Subject Matter Expert and liaison on behalf of MHBS. Performs duties and functions as a primary and independent liaison with the Human Resources department related to VHA's efforts to recruit and retain highly qualified mental health professionals and support staff. The position has delegated responsibility and authority to oversee the overall communication for Human Resources processes in MHBS. Facilitates planning, direction, and timely execution of policy, training, education, recruitment, evaluation, and/or data and surveillance projects/programs pertaining to Human Resources Activities. Utilizes at an expert level HR Information Systems including, but not limited to:
a. LEAF Hampton Portal - Portal for submission of all position requests
b. LEAF CCU Portal - Portal for submission of all new/modified Position Descriptions
to the Consolidated Classification Unit for review and appropriate classification.
c. HR SMART - System where all HR Action Requests are made.
d. USA Staffing - System where all staffing/recruitment related actions are housed.
e. YourHR. - Submission of all HR-related helpdesk tickets.
f. Power BI: Computer program to access Service HR reports.

Training, Inventory, Data/Records Management 50%

Utilizes appropriate locality pay tables to determine appropriate salary for personnel. If necessary, readily identify need to create local pay scales.
Develop recruitment selection tools, rubrics, and other applicable documentation to determine best qualified candidates. Provides training and technical assistance on regulatory and legal requirements for hiring practices to the Chief of MHBS and other supervisors in MHBS. Explains these regulatory and legal requirements to Chief of MHBS and other supervisors. Manages monthly FTEE Inventory and Turnover Suspense's for MHBS Service Line, which is reported to Executive Leadership. Coordinates any emerging issues related to the topic of communication as necessary.
Uses an interactive approach that: identifies the type of information that is necessary; provides information on a timely basis; and tracks and assesses the response of all parties so that potential problem areas can be identified, avoided, and/or corrected. Develops and coordinates graphics requirements, including databases, tables, and spreadsheets to manage recruitment. Through proactive communication strategies, promotes partnership between MHBS and Human Resources to establish formal relationships to facilitate hiring and retention. Produces a wide range of documents using a variety of office automation technologies. Applies advanced work processing software to materials involving complex formats such as automatic generation of indices and tables of contents, importation of graphics, charts, or special symbols or precise alignment of multiple columns.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday 8:00am-4:30pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Specialist/PD029820
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Responsibilities

1. Processing of data using in-house system.
2. Processing of documents and receipts.
3. Checking and verifying records.
4. Liaising with associates in verification of details.
5. Handling incoming calls, enquiries and emails.
6. Handling enquiries on payment.
7. Processing of commission payment using in-house system.
8. Assisting in ad-hoc administrative duties when required.

Requirements

1. Minimum GCE “O" level with administrative experience.
2. Meticulous and has good interpersonal skills.
3. Proficient in MS Excel/Word.
4. Positive attitude and willing to learn.
5. Able to interact effectively with people at all levels and be a team player.
6. Preference will be given to candidates who are available immediately or within short notice.

Benefits

• Conducive work environment
• Great Career Progression.
• Annual Leave up to 21 days, Additional 3 days’ Festive Leave.
• Dress Code: Smart Casual
• Medical & insurance benefit
• Overseas Staff Outing
• Birthday Voucher $50

Other Information

• Working Location: Toa Payoh (HDB Hub near Toa Payoh MRT Station)
• 5-day work week, Mondays to Fridays: 9.00am to 6.00pm

Interested candidates are invited to submit a comprehensive resume, stating the current and expected salary and date of availability.

We regret that only shortlisted applicants will be notified.