Total 3 job vacancies by NPO Ngee Ann Polytechnic

[What you will be working on]

You will be part of Ngee Ann Polytechnic Finance team to drive and lead automation and process improvement projects and revamp the Finance intranet.

Your responsibilities will include, but are not limited to, the following:

• Understand and identify opportunities to leverage on analytics and technology to automate/streamline processes.

• Plan, design, and develop automated processes using tools such as VBA, Python, UiPath and  Power Automate.

• Apply critical thinking and problem-solving skills to address challenges that may arise during the planning, implementation, and maintenance of automated systems.

• Plan, design and revamp the Finance intranet. 

• Deliver training and assistance to teams for the adoption of new automated processes and systems.

• Assist in other ad hoc projects and finance duties as assigned.

You may be rotated to other sections in the Finance Office.

[What we are looking for]

• A Bachelor's degree in Computer Science or a related field is required.

• Minimum 3 years of relevant working experience in in Automation, AI, Engineering, or Data-related roles.

• Proficient in Excel, VBA, Outlook Macro, Python/R Studio, UiPath Studio, Power BI.

• Critical thinking and problem-solving skills.

• Positive attitude, continuous learner, self-motivated and meticulous.

• Excellent communication, interpersonal and presentation skills.

• A team player who is able work independently.

• Knowledge of best practices and techniques for implementing automation to streamline finance and administrative processes is an added advantage.

[What you will be working on]

The Senior Manager / Manager, Partnerships will be responsible for establishing strategic partnerships and driving corporate engagement with organisations seeking to invest in the professional development of their employees. This role requires a proactive individual with a deep understanding of the lifelong learning, adult education and corporate training landscape, excellent relationship-building skills, and a results-oriented approach.

Your responsibilities will include, but are not limited to, the following:

• ​Cultivate and manage relationships with corporate partners, industry associations, and key stakeholders.

• Identify and negotiate strategic partnerships that enhance the institution's presence in the adult education market.

• Build and maintain strong relationships with key stakeholders, including government agencies, industry associations, and community organisations.

• Collaborate with internal teams to align partnership initiatives with institutional priorities.

• Collaborate with programme development teams to design and tailor training solutions that meet the specific needs of corporate clients.

• Present and communicate the value proposition of our adult education programmes to corporate decision-makers.

• Manage the lead conversion process to ensure a high conversion / closure / application rate.

• Collaborate with the marketing communications team to develop targeted campaigns and promotional materials for corporate audiences.

• Represent the institution at industry events, conferences, and trade shows.

• Plan and coordinate events, seminars, and industry forums to enhance networking opportunities.

• Represent the institution at relevant conferences and forums to showcase our capabilities and foster relationships.

• Conduct market research to identify trends and opportunities in the adult education and corporate training sector.

• Analyse competitor offerings and market demands to inform strategic decision-making.

• Develop and execute a comprehensive corporate sales strategy to achieve the conversion / closure / applications and revenue targets.

• Identify and pursue opportunities to engage corporate clients for adult continuing education and training programmes.

• Provide regular reports on key performance indicators and business development activities.

• Analyse data to identify areas for improvement and optimization.

[What we are looking for]

• At least 4 years working experience in the areas of Business, Marketing, or a related field.

• Proven experience in corporate sales and partnership management within the adult education and training sector.

• In-depth knowledge of the adult education landscape in Singapore.

• Robust, outgoing people person who prefers to self-introduce than be introduced.

• Proactive go-getter with strong growth mindset.

• Strategic thinking and problem-solving abilities.

• Strong negotiation, communication, and presentation skills.

• Ability to work collaboratively in cross-functional teams.

• Results-oriented with a demonstrated ability to meet and exceed sales targets.

[What you will be working on]

Your responsibilities will include, but are not limited to, the following:

Course Administration

• Liaise and work closely with internal and external stakeholders to ensure the successful launch and completion of CET courses for adult learners

• Manage course planning and schedules, CET course updates on websites, course registration, admission interviews, enrolment, tracking of students’ course completion, coordinate course evaluation surveys

• Prepare admin documents, setup systems for students and trainers including coordinate set-ups in learning management systems, provide technical support for course delivery

• Manage department email account and hotline, to ensure customer queries are addressed accurately and in a timely manner

• Oversee automation projects and process and system enhancements for office operations

• Manage all learner and course records and prepare statistical reports according to the Records Management procedures

School Admin

• Support general administrative functions of the department including counter duty and finance processes including requisition, purchasing, goods receiving and inspection, invoicing and payments

• Lead project teams/ committees to plan and organize events at the school level, e.g. networking forums, CET course previews

• Prepare regular and ad-hoc reports for internal and external stakeholders, analyse data and address queries relating to the reports

• Ensure proper records management under school admin work areas 

• Manage and execute other administrative tasks assigned by the Management

[What we are looking for]

• Preferably with experience in a similar job role/ education & training environment

• Meticulous, strong admin skills and able to multi-task

• Good in record keeping, inventory, and document management for traceability

• Proficient with Excel, PowerPoint, SharePoint, and Power Automate or BI (or willing to learn)

• Able to work independently and as a proactive & collaborative team player

• A tenacious attitude with a growth mindset

• Familiar with data analytics

• Interest to learn new systems and embrace new office technologies and tools for higher productivity