Total 3 job vacancies by Deputy Assistant Secretary for Administration

Responsibilities and duties are but not limited to the following:

• Assist in planning, coordinating, and implementing all logistical actions required to carry out office space planning, renovations and leasing (above and below prospectus-level) projects.
• Assist the Director, Space and Renovation Services in managing and overseeing all aspects of current, projected, and on-going projects.
• Supervise other Project Managers.
• Conduct portfolio assessment of VA office space in order to identify opportunities for space reduction, adjacencies, consolidation, changes in use, or growth.
• Provide advice to staff and upper management in planning, developing, budgeting, implementing and tracking design.
• Construct renovation programs for VA's office space.
• Prepare all design and construction program correspondence, reports, oral and written presentations.
• Develop the preliminary scope, cost and schedule estimates for each proposed project that results from the portfolio analysis.
• Develop office space requirements with comprehensive needs assessments techniques and analysis for GSA's expiring lease procurements in a timely manner.
• Provide interior office space plan scenarios to design new office space and furniture configurations using AutoCAD or similar programs.
• Translate government office space requirements into Statements of Work, Internal Government Estimates, and perform market research.
• Act as Contract Officer Representative for office space and portfolio planning and programming contracts and furniture contracts.
• Complete special projects that would include conducting space surveys with a report detailing occupancy rates, average square footages and recommendations for more efficient use of the space.
• Lead the development of the most major, politically sensitive and complex project management plans that define the scope, schedule, budget, roles and responsibilities of all team members, including communications, and risk management plans.
• Manage all aspects of the of the project's finances.
• Ensure the latest trends and state of the art technologies in facility design, construction, alterations, space management, contracting, negotiations, and knowledge management are applied.
• Execute all steps involved in procuring for and overseeing and managing the design, construction and furniture installation. Integrates the furniture, IT/AV, and move activities to ensure the project remains on schedule, on budget and within scope.
• Negotiate and complete interagency occupancy agreements with customers and with GSA in an accurate and timely manner.
• Coordinate project plans, budget objectives and schedules with customer agencies to establish and/or manage customer expectations.
• Assist the Director with directing, managing and overseeing all complex technical, administrative, and construction projects related to VACO projects.

As the General Supply Specialist, you would assist in the planning and directing of distribution and storage activities for all property and equipment for the entire VACO Campus.

Responsibilities and duties include but not limited to:

• Provides supporting data analysis for operational decisions about the distribution facility, storage space, material handling equipment, and related operating requirements; creates Warehouse layout plans.
• Assists in directing distribution, establishing deadlines, and planning work assignments.
• Monitors work in progress and take corrective action to overcome delays and bottlenecks.
• Works and communicate very closely with VACO campus administration/staff offices, Office of Administration (OA) Space and Renovation, and Resource Management and Facilities Management Service to ensure that scheduled jobs are completed promptly, safely, and efficiently as possible.
• Supports the Warehouse Team Lead in planning budget requests, staffing needs, work requests, internal controls, and processes receiving reports for accuracy, in addition to performing Data Quality Check on all inbound and outbound asset reports processed to support VACO operations.
• Assists in coordinating and assigning work to individuals and provide technical direction in accomplishing complex work steps, tasks, and processes.
• Trains staff in proper work methods and procedures IAW the SOP, use of tools and equipment, and OSHA safe practices.
• Trains the warehouse staff in the proper preparation and execution of necessary forms such as shipping and receiving documents, work schedule feedback sheets, and others.
• Updates and manages the Warehouse customer service SharePoint site to confirm all service requests are assigned, completed, and closed.
• Ensures handling containers and repacking freight and components from broken or damaged containers meets transportation guidelines.
• Performs periodic independent systems evaluations and develop recommendations for distribution system improvements based on a thorough, comprehensive study and analysis.

Major Duties (include but not limited to):

• Primary purpose of position is to function as the lead manager and implementer of patient safety policies and activities develop by the National Center for Patient Safety (NCPS)
• Serves as senior staff advisor to the Director, Office of OSH
• Assures that policies and programs are properly coordinated with other VA components and other government agencies, and keeps the Director fully informed of program issues affecting VA
• Maintains a comprehensive and current knowledge of the Department of Labor's Occupational Safety and Health Administration (OSHA) rules, regulations, standards and/or Federal Employee's Compensation Act (FECA)
• Coordinates activities of the Under Secretaries, Assistant Secretaries, and other key officials within the Department by serving as SME, troubleshooter, and negotiator
• Keeps Director apprised of and identifies problems either actual or anticipated, communicates with the representatives of the Under Secretaries and Key Officials involved and provides other consultative assistance
• Ensures development of specific milestones and evaluation procedures that permit monitoring and control of program functions, and ensures effective responses to changes in program priorities
• Assists in developing and implementing nationwide OSH and Worker's Compensation (WC) plans, policies, and programs contributing to the accomplishment of Department's strategic plans
• Assists with WC education or develops and conducts a comprehensive safety education program through formal training sessions, supervisor-employee discussions
• Consults and maintains liaison with other WC and/or OSH personnel such as industrial hygienists to resolve occupational health hazards; civil engineers regarding alterations of building; National Safety Council specialists to become familiar with the latest safety techniques and protective devices
• Develops and revises WC and/or safety and OSH instructions, rules, and regulations applicable to a wide range of medical facility operations systems and equipment; seeks cooperation of supervisors to improve WC program management and/or to eliminate unsafe working conditions and mechanical risks
• Plans and carries out surveys evaluating medical facility operations; prepares survey reports that identify where WC program management can assist with improving conditions
• Performs as a management consultant and represents the Director with Offices within the Department of Labor, especially OSHA and the Office of WC Programs (OWCP)