Total 617 Administrative / Clerical job vacancies in QLD - Regional - Townsville & North Qld

Duties include but not limited to:

• Provides for the overall administrative management of the Health Administration Services Service Line.
• Coordinates the personnel management program for HAS service line, performing or overseeing all aspects of human resources requirements.
• Interpreting administrative policies, developing local polices, defining administrative requirements, and/or providing advice to the Chief on related issues.
• Maintains responsibility for all service correspondence.
• Prepares, edits, and archives all official correspondence requiring the Chiefs signature or approval.
• Reviews and updates all Standard Operating Procedures (SOP) related to Health Administration Services.
• Attends briefings and meetings on behalf of the Chief in his or her absence.
• Schedules or coordinates all service meetings, prepares agenda, and prepares minutes for each.
• Serves as the Contracting Officer Representative (COR) for service line contracts.
• Establishes internal procedures to secure adequate control in terms of deadlines, progress reports, and directives.

• Provide mail operation information at service window using customer service procedures.
• Knowledge of security regulations and procedures pertaining to handling sensitive materials.
• Drive a motor vehicle up to 1 1/2 tons.
• Route personal and official mail to various units, box numbers, organization, and places.
• Perform related mail handling and clerical duties through the applicable postal regulations, procedures, manuals and directives.
• Maintain database by inputting, modifying, and retrieving data on personnel.

The principal function of this position is to relieve the ADPCS of as many routine, day­-to-day administrative details as possible. Independently determines office requirements and develops processes and procedures to achieve maximum results utilizing monitors to ensure on-going success. The duties include but are not limited to the following:

• Performing difficult duties using knowledge of complex subject matter with a thorough knowledge of office procedures and a general knowledge of policies and procedures.
• Coordinates closely with staff at all levels of the organization to establish, improve upon and provide continuity of office operations.

• Monitors the flow of written communications through the Executive Office.
• Receives and personally disposes of official and personal correspondence.
• Screens all incoming correspondence and reports.
• Obtains background information on incoming correspondence, assembles and summarizes information before giving to the ADPCS or designee.
• Responsible for review and final preparation of all outgoing correspondence, reports, etc.
• Coordinates and assures timely completion of all reports, correspondence and personnel actions.
• Contacts other members of leadership to develop information and assemble data not readily available for use by the ADPCS in replying to correspondence.
• Transcribes letters, memorandums, and reports from dictated material, voice recording, and handwritten drafts into final form.

• Receives, schedules, refers and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public.
• Receives and screens all incoming calls and visitors to the Office of the AD PCS.
• Must demonstrate tactfulness, diplomacy, and politeness to all individuals seeking assistance or information from the ADPCS.
• Communicates the ADPCS assignments, messages, and information to his/her subordinates.

• Maintains a calendar of appointments, meetings, conferences, and deadlines for the AD PCS.
• Ensures the ADPCS is informed of deadlines, follow-up actions, appointments, etc.
• Ensures the Executive Leadership Team is kept apprised of each other's schedules.
• Maintains pending files of material to be presented at meetings.

• Establishes, maintains and dispositions the ADPCS's administrative files.
• Maintains the filing system, which includes correspondence, reports, personnel and training records, project files, publications and other directive material.

• Performs office automation duties using software applications as electronic mail, desktop publishing, calendar, spreadsheet, database, and/or graphics.
• Performs other duties as assigned.

1. Observes, documents, and evaluates carrier and contractor performance. Inspects contractor's performance at owner's residence and at warehouse during packing, crating, loading, shipping, unloading, uncrating and unpacking.
2. Counsels members regarding policies and procedures for the proper preparation of personal property for shipment and/or storage, including specialized items, to domestic and overseas locations.
3. Prepares documentation reporting carrier performance using automated systems. Observes, documents, and evaluates performance of contractor on packing, containerization, and local drayage of personal property.
4. Provides oversight of the Direct Procurement Method (DPM) contract. Serves as a Quality Assurance Evaluator (QAE), functionally qualified to ensure the Air Force receives quality contractor performed services and pays only for acceptable services received.

Personal Assistant needed in Preston, £12.09ph PAYE - Reference: RQ1360927

This is a full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

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